UCC Account Locking Guidelines

UCC network accounts are a privilege of membership, not a right. This policy outlines the reasons for which a member's access to his or her accounts may be suspended (locking of account), and the procedure for reinstitution of access (unlocking).

This policy is a guideline for those involved in managing UCC accounts and facilities.

Last updated: 7th April 2009

Why may accounts be locked?

Accounts may be locked for 3 reasons:

1. Disciplinary:
   • When a member's behaviour is unacceptable. This may include, but is not limited to:
     • Breach of the UCC UNIX/Network Account policy, and, by extension, the UWA Network and Security Policy; or
     • Abuse of the clubroom resources (e.g., not maintaining a reasonable level of tidiness).

2. Security:

   • When, in the opinion of a Wheel member, the account poses a serious security risk to the member or the Club, for example, by having a weak password.
3. Expiration of Membership:
   • When a a member does not renew his or her account.

Procedure for Locking

• Locking an account must be performed by a Wheel member.
• Members of Door group may request that a Wheel member lock an account for disciplinary reasons.

As well as disabling access to the account, the Wheel member responsible must:

• Notify the member, preferably via electronic mail to a non-UCC address.
• Notify the committee (committee-only@ucc.gu.uwa.edu.au) and other members of Wheel group (wheel@ucc.gu.uwa.edu.au).

The technical methods of locking an account are beyond the scope of this document; Wheel members should familiarise themselves with the procedure.

How may accounts be unlocked?

The procedure for unlocking an account depends on the reason for locking:

1. Disciplinary:
   • The matter will be discussed at the next UCC Committee meeting. The member with the locked account and the responsible Wheel/Door member will be invited to present their point of view to committee.
   • The committee will decide if any further action is appropriate.
   • The account will remain locked until the committee passes a motion to unlock it.

2. Security:

   • The account will be unlocked once a Wheel member is satisfied that the account no longer poses a significant security risk to the member and the Club.

3. Expiration of membership:

   • The account will be unlocked upon presentation of a current membership card to a Wheel or Door member.