UCC Committee Meeting Minutes 2020-04-30 ======================================== Attendance ========== ### Attending - \[HET\] - \[MLG\] - \[TEC\] - \[PQZ\] - \[MVP\] - \[MPT\] - \[AAA\] #### Late - \[BRD\] #### Apologies None #### Absent None *Meeting opened 19:40* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-04-23 Minutes confirmed, they are up. Committee Reports ================= ## President's Report - *Is still finishing dinner* - *Said he would come back to report but ignored steak and did report instead* - Attended subcommittee meeting - Reached out to Nick (PCS) and Felix (UniSFA) to work on a donation portal - Has got a free VM going - For one-off events: it is viable to run a VM - Would be inexpensive to run - Idea to set aside a small incidentals budget for related - UWA managed to break the computer science site today - UCC helped to rehost course content! - Has missed some action items but wil get around to doing things today or tomorrow ## Vice President's Report - No assignments til next week - hooray! - Draft email soon to be sent to UWA alumni - End result: hoping to shift Uni IT's attitute to UCC overhaul - Nothing UCC-related to report on - COVID Guild still have the original six month plan - Unsure if Guild will stick with that ## Secretary's Report - Added Wheel minutes from 18/04 online - Emailed Guild about tenancy documents (as our lease is expired) - Drafting email to send to ucc@ with Tech Talks & Account Locking - Drafting a media release to UWA about our Folding@Home efforts - We're in the top 3% of teams! ## Treasurer's Report - Have not done a lot this week - We have money - Passed midsems - *Already* submitted an essay due tonight! - *Casually slaying at Uni* - "All great thinkers are depressed." ## Fresher Rep's Report - No \[BRD\] - *A wild birb Later Appears* - What would this report have been? We will never know ## OCM Reports #### \[HET\] - There is a lot to say about the Charity UnVigil - Will discuss later #### \[AAA\] - GO TEAM - *Is Living Through That University Life* #### \[MVP\] - Asked for a bit of time off work to help with Charity UnVigil - Should be available for most of Charity UnVigil to help out -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - We have heaps of discs that are failing or have failed - We should look at replacing them in the coming weeks - Also should look at system discs - WD Black 2TB HD 2 1/2" - *Has been going nine years strong* - Will need to budget for drives in the next few months - Will be in the $100s - *Mooneye is dying...* - Motsugo isn't bad but it's old - Backup machine at Christchurch that may also need updating - *\[MPT\] requests \[TEC\] to make list of discs that need upgrading* - ACTION: \[TEC\] to be actioned to do this even if he does not do this ## Network - Cloudflare: impending network deadlines from UWA ## Desktops - Waiting for us to come home ## Misc. - If someone makes a star gate, \[MLG\] will give you $1000 -------------------------------------------------------------------------------- New equipment ============= - Nothing to report! -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked - \[MPT\] to check next time at UWA ## Guild/SOC - SOC meeting tomorrow at 5:30 PM (1/5) - \[MPT\] to attend tomorrow - Meeting is prerecorded though... - *If a meeting is prerecorded, is it really a meeting...* - No penalties for lack of attendance - Not enough notice for UCC to raise questions in time for tomorrow - Can still send questions through online - No one seems to be able to access the relevant forms for the meeting... - *Everyone Loves Microsoft Forms* ## Other Affairs - Can now meet with up to 10 people (COVID-19 Restrictions) - UWA still staying online, Guild spaces still not open Events ====== ## Tech Talks - Email to be sent tomorrow about our 3 upcoming talks - Now on UWA Events and Facebook - \[MLG\]: Would be nice to get a non-student speaker - Might be hard to do this semester, as we only have a 2 week window open before exams start - Could look at for Semester break or Semester 2? ## Charity Unvigil - \[HET\]: Well... - Working prototype for donation framework will need to happen within a week - Artemis LAN test needed - Is a good option as it a good cross section between the clubs - Other vLAN test runs would also be a good idea - Next subcommittee meeting next Wednesday - Will be making a hour-by-hour schedule by end of next week #### The Raffle - Committee hoping to put forward $50 - This is since our revenue for 2020 is likely to be <1/3 of 2019 - Could add in a UCC shirt! Or other prizes - We have a crate of shirts still... - *Or... we could sell people kettle cords* #### Charity UnVigil - EMPs have been added to Guild - *MLG Chants to Bring Back MS Paint Banners for Events* - Would like to have a banner out for the Thursday night of the event ## UCC Social - Had a break for Anzac Day ## Other Events ### UWA Sports / eSports Event - UWA Sports still want to run a thing - Need volunteers... - Recruit from Discord... - RFLAN people know how to do it... - Might be too difficult to hold within the next few weeks - Given network changes, Tech Talks, and Charity Unvigil, and End of Semester - Might defer event - Could be good to run in June/July - This would give us time to sort out the network changes and expected breakages [\NTU\]: - Tomorrow morning deadline for named UWA services - Would be good to arrange eSPORTS as a timely measure - Half of UCC's services will be blocked in the next few weeks - Idea to stream from the clubroom - Can host servers there - Lots of space - Event could need at least four volunteers to run on the day - Two people need to work together to tag team \[MPT\]: Will need to work on this - Sort of need to work on what UWA Sports is after, and what we could offer from our clubroom for eSports events generally - Committee to follow up -------------------------------------------------------------------------------- Action Items from 2020-04-23 ============================ #### All committee: - Think about other things to run during Charity Unvigil - Become familiar with network changes from UWA - *Ongoing* - Deadlines approaching for network changes over the coming weeks #### \[MPT\] - Finalise schedule for Charity Unvigil by Friday - *EMPs submitted* - *Ongoing discussion for hour-by-hour schedule of events* #### \[TEC\] - Conquer assignments - *No assignments due for a bit - hooray!* #### \[PQZ\] - Update ucc.asn.au/talks - *Not done - ongoing* - Add events to guild website - *Events added to Facebook and UWA Events* - *Adding online events to Guild Site is a lengthy process* -------------------------------------------------------------------------------- General Business ================ #### Domain Renewal - \[MPT\]: Motion to reimburse [BOB] $74.75 for 5 year domain renewal for ucc.asn.au - \[PQZ\]: Seconded - Passed unanimously Current Action Items ==================== #### All Committee: - Charity Unvigil: Will you be there? - Hit that "Attending" button on Facebook for our Tech Talks... - Read wheel minutes if you haven't already, lots going on behind the scenes there \[PQZ\] / \[TEC\] - Check that administrator permission for Westpac has been added - Westpac said (20/4) would take 5-10 business days to action - Check own accounts work, etc \[MPT\] - Do some of the tasks - Also probably delegate some tasks - Attend SOC meeting (1/5) \[TEC\] - Think about cataloging the clubroom - Make a list of the discs that need replacing *Meeting closed at 21:20* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 22:01 on 2020-04-30*