# UCC Committee Meeting Minutes 2021-07-06 - Last meeting minutes uploaded to the website. ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [BLU] Grace Fowler, Secretary - [EGG] Alex Barker, Fresher Representative - [APA] Alistair Parkinson, Ordinary Committee Member - [OKC] Benjamin Wright, Ordinary Committee Member - [HET] Nicholas Clements, Ordinary Committee Member ## Apologies - [LMH] Liam Hammond, Treasurer ## Absent ## Start Time - 16.19 # Committee Reports ## President's Report - Urgh, more covid restrictions :( - Looking forward to back to no-mask meetings in clubroom. - Tenancy busy bee and consultation happened. - UCC's room got a clean bill of cleanliness. - Consultation meeting was exceptionally uneventful. ## Vice President's Report - Went to subcom meeting, reported below. - On a personal note, things are finally moving with my studies again. - Yay! - Responded to emails from UniIT Cybersecurity about our SSH setup. - Have been responding and consulting with wheel. - Showed Kelvin (Guild staff (IT & some facilities stuff)) and Lauren (Guild OH&S) around when they came to inspect the machine room. - See info below in Guild section. ## Secretary's Report - Haven't been around the clubroom much, so I don't have a lot to report on. (You guys don't get to hear about my funny antics in the clubroom :( ) - Didn't go to the busy bee cause of health reasons, also I wouldn't have been of much help anyway. - Haven't been keeping on top of posting the minutes :( - Thankyou [EGG] for posting them in my stead. - Am thinking that because we can't find the secretary keys, we should just commission new ones. - Will need help with writing up questions for the UCC round for the quiz night. - [MPT] still hasn't given me the Annual Meeting Minutes. - Nearly forgot to add full stops in my report. - Started playing Minecraft on the server a while ago and had a scare in the clubroom. - Someone thought I had been murdered. (Whoops) - Had 4 of my pets drowned while in my care. (How does that even happen?!) - Started a UCC cult with [EGG]. - You guys are really missing out if you don't play Minecraft ;) - Have died 30 something times. - I'm deader than a ghost. ## Treasurer's Report ## Fresher Rep's Report - University Cleaning Club time! - Rebuilt a shelf with [MPT]. Had to move the froggy whiteboard :( Perhaps it will be restored some day... - Cleaned up the machine room with [MPT]. We can walk in there again! - Went to 21-06-03 busy bee. Moved a lot of the boxes under the desks onto the shelves. At last our knees can stop being destroyed. - Uploaded past 3 meeting minutes o.o - Played a lot of Minecraft on the UCC server. - Started a cult, fought Egg Zombie invasion, built a town with [BLU], [APA] [MDD] & others. - Server is doing fantastic apart from the TPS issues. Thanks [TEC] & Andrew. ## OCM Reports - [HET] - Forgot about my ONE TASK due to the pandemic so I will be transferring my knowledge to someone else. - I also assisted in building the shelf, why do we have uneven numbers of nuts and bolts? # Machine Technical Report - Nothing new. ## Servers ## Network ## Desktops ## Miscellaneous # Action Items ## [TEC] - Talk to Guild about server solutions. - Ongoing. - Get [BLU] and [APA] to write up report for [REDACTED]. - Done. - Reply to GhostCcamm about penetration test. - Done. ## [MPT] - Show people how to be door after the renewals close. - Done after Busy Bee. Follow up session may occur. - Send [APA] prior work on sponsorship. - Ongoing. - Find the secretary keys for [BLU]. - Ongoing. - Follow up with [BLU] and [LMH] with ACNC Annual Information Statement. - Done - [BLU] and [MPT] Complete 2020 AIS with financial info from [LMH]. - Done. - Respond to last email about SSH. - Done. - Look into server cooling Australian company quotes. - Ongoing. - Give [BLU] the Annual Meeting minutes. - Ongoing. ## [APA] - Write up what the sponsorship pamphlet would look like. - Ongoing. ## [HET] - Send [MPT] info about Australian server cooling companies. - Ongoing. ## [BLU] - Get a list of all the 1st and 2nd year com-sci units and email unit co-ords of tech talk ideas and to advertise UCC in lectures. - Ongoing. ## Other # New Equipment # Drinks and Snacks # External Entities ## Mail - [BLU] hasn't checked it in weeks. ## Guild, SOC - Tenancy busy bee and consultation. - Busy bee happened Saturday 3rd July 10am - 1pm. - Consultation happened. - Everything was good. - Exactly 7 people showed up to the busy bee. - Shelves got stacked, nothing on roof, empty corridor, room neat, under desk stuff taken out. - Clean up was a success. - Now have a monthly busybee date. - Will pick a weekend before the busybee date and clean up the clubroom. - Can train new door members and have a refresher course there as well. - If door can't RSVP to the proposed date, consequences will occur. ## Other Affairs # Events ## Cameron Hall Quiz Night - Corin from UniSFA was elected as chair and Gwen from Unigames as secretary. - Lightmittee: - Alistair (UCC) - Amber (Unigames) - Corin (UniSFA) - Liam (Panto) - Darkmittee: - Grace (UCC) - Gwen (Unigames) - Chase (UniSFA) - Davis (Panto) - (Don't know if I need to add everyone who's on the committee, but eh). - We plan to have the quiz night in the Tav. - Was going to have it on the 20th of August, but that date is already booked. Alternate dates are 19/8, 26/8 or 27/8. Tav hasn't gotten back yet concerning those dates. - Do I add estimated guess of finance? - $50 budgeted for prizes. What sort of prizes are we thinking? - Cheap Arduino's. - USB's. - Hardware in the club, that's not in use. - There'll also be a wooden spoon prize. Need to think of one. - Old, not useful hardware. - There'll be 10 rounds, 10 questions with club rounds, sport, general knowledge/what's your major and a music round. If PCS is involved they might do a puzzle table round. - Will probably have side minigames that people can do whenever. - Haven't thought of a theme yet. - Still need to do EMP. - Not sure if PCS and UWASCA will be involved. - We agree that clubs wanting to be involved in the Cameron Hall Quiz Night, shouldn't be added last minute. There should be an actual process and a standard should be set to involve other clubs, before sub-committee is elected. - [BLU] will need help for making the UCC questions. - Get hands on questions from previous years for UCC. ## Tech Club Quiz Night - DSC, CFC, PCS and CSSC want to hold a quiz night together. - Thinking of following Cameron Hall plan for quiz nights. - Will most likely be held in the mid semester break of semester 2. - Will form a subcommittee of 2 people and approve Cameron Hall sub-committee regulations. - [EGG] and [MPT] volunteer to be the sub-committee reps. - [TEC] Motions to: Approve sub-regulations. - [BLU] seconds. - 4 for, 2 abstains. - Get sub-committee this week and work on putting people in touch and get things going. ## Redacted - No meeting last week. - Venue minimum of 30 guests. - Final booking to be confirmed 7 days before. - Total venue cap of 95 guests. - Pending issues resolved. - EMP in, waiting progress. - Need to think about advertising. ## Tech Talks - Nothing's happening. - James still wants to do his part 3 talk. - Need to contact people for other ones. - Immediate Tech talk ideas finalised before end of next week and contact potential people by then. - Aim for advertising finalised 2 weeks before semester. - ACTION: [BLU] to Contact com-si 1st and 2nd year unit co-ords to ask for ideas to cover in Tech talks and advertise UCC at the start of a lecture. ## Minecraft Speedrun Tournament - Social event for Minecraft gamers to try their hand at beating the game as fast as possible. - The competition is to be first to beat Minecraft. - Will run on the 7th of August from 4-9pm at home or in UCC. - Teams must register on the day and can consist of up to 3 members. - $20 prize for winning team. - Minecraft event poster is done. - Need to make EMP and server. Event 2 or 1 weeks into semester. - Probably take 3 hours. - Prizes? Might be a good idea. - Budget $20 for prizes. - [APA] Motions to: Budget $20 for prizes. - [TEC] seconds. - 4 for, 2 abstains. # General Business - Commission new secretary keys? - Will wait, because we don't know where the other keys are. - Annual Meeting minutes. - ACTION: [MPT] to give [BLU] the minutes. - Door Application: Alice Rosario - [TEC] Moves to: Appoint Alice Rosario to become a door member. - [EGG] seconds. - 5 in favour, 1 abstain. - All the plushies except for the lama have been cleaned. - Clubroom needs a fresh coat of paint, clean couches and desk. - Clean our couches instead of getting new ones? We're thinking of getting them professionally cleaned. Not sure. - Budgeted $250 to get couches professionally cleaned last meeting. - Would like to see fresh coat of paint on the walls, clean couches and desks. - James arrives 4.57. ## End Time - 17.20