# UCC Committee Meeting Minutes 2021-09-15 - Last committee minutes uploaded to the website? ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [BLU] Grace Fowler, Secretary - [EGG] Alex Barker, Fresher Representative - [OKC] Benjamin Wright, Ordinary Committee Member - [APA] Alistair Parkinson, Ordinary Committee Member - [LCY] Chien Yi Lo - [BRD] Cormac Sharkey - [LIZ] Elizabeth Thatcher - Lara Frcej - Julia White ## Apologies - [LMH] Liam Hammond, Treasurer - [HET] Nicholas Clements, Ordinary Committee Member ## Absent ## Start Time - 13. 26 # Committee Reports ## President's Report - Nothing that won't be explicitly brought up later. ## Vice President's Report ## Secretary's Report - I've started to borrow the android plushy for the day before I go home. - Have purchased my camp ticket. ## Treasurer's Report - Current Balances: - Old Term Deposit Account: $44,819.25 - General Westpac Account: $1,108.97 - Westpac Card Account: $17.59 - Guild Account: $5,186.12 - Keeps forgetting the paste function isn't Ctrl + v on vigenda... - Will deal with the dispense log on the whiteboard today. ## Fresher Rep's Report - Mid-sem study wooo :') ## OCM Reports - [HET] - I have one simple task yet have still failed to achieve it. - I should be back in person come next week. # Machine Technical Reports ## Servers ## Network ## Desktops ## Misc. - Parts for Felix? # Action Items from previous meeting ## [TEC] - Talk to Guild about server solutions. - Progressing (Ongoing). - Still nothing from Kevin and Lauren. - Ongoing. - Poke James to poke people for action items. - Poking attempted, results unsatisfactory. Will repeat. - Ongoing. - Give the Discord file to [EGG] - Done. - Make a big discord post with all of the updates. - Ongoing. ## [MPT] - Send [APA] prior work on sponsorship. - Not done. - Find the secretary keys for [BLU] - Not done. - Look into server cooling Australian company quotes. - Ongoing. - Give [BLU] the annual meeting minutes (Before the next GM) - Ongoing. - Send an email changing the next bust bee from the 2nd to the 9th of October. - Ongoing. ## [APA] - Write up what the sponsorship pamphlet would look like. - Ongoing. - Make and print out a poster on A3, saying we have a controller and VR. - Done. ## [HET] - Talk to his father who works for Sales Force, about what they're willing to do. - Ongoing. ## [EGG] - Buy drawers for cables budgeted last week. - Ongoing. ## [BLU] - Email door about enforcing the clubroom rules. - Ongoing. - Email tech list about tec talks. - Ongoing. ## [OKC] - Look into hiring professional cleaners for the couches. - Done. - Order it at 10am. - Ongoing. ## [LMH] - Look into where we can get a vertical banner. - Ongoing. # New equipment - Nick donated a scanner. - [TEC] Moves to: Accept the scanner. - [APA] seconds. - Unanimous. - ACTION [EGG] To: Buy drawers for cables budgeted last week. # Drinks and Snacks - Someone please get crunchies again. - Have run out of diet coke. - Should go on a snack run soon. - [MPT] arrives 13.33 # External Entities ## Mail - [BLU] hasn't checked the mail. ## Guild/SOC - Tenancy Inspection. - Is postponed due to conflicting schedules. ## Other Affairs ### Uni IT - Want the document posted in the minutes last week by this Thursday. # Events ## VR Event 2 - EMP approved. - Will put announcement up today and Monday (If not, poke [EGG]). - Not much else to say... it's happening. ## Cam Hall Quiz Night - Will have the wrap up meeting this Saturday. ## Tech Clubs Quiz Night - No meetings. ## Joint Camp 2021 - Post budget here. - Can start selling tickets. - Need to instruct door on how to sell them. - [LIZ] made a dispense option to buy camp tickets. - ACTION [BLU] To: Send an email about what to do to buy a camp ticket. ## Tech Talks - Will there be any interest if we talk about Github open source development? ## Relay For Life - Try to get members to show up. ## Cameron Hall-o-Ween - Have decided to hold it on Sunday the 14th of November at a licenced venue. - Still researching as the proposed bar, 77 bar has closed. - Thinking about changing the date if we go to the Tav. - Post minutes. - Will have our second meeting on Thursday. - Do we have any Halloween decorations in storage? - There's shared Halloween decorations in the hallway. # General Business - Busy Bee Door members - Failure to respond to consecutive reminder emails. - Should ask them on discord why they didn't respond. - If they don't give a sufficient answer, we will kick them off door. - OGM at the end of semester - To talk about what to do with the $40k sitting around. - Does [LMH] have any ideas? - Ask Vanguard about options they have for a non for profit organisation. - [LIZ] has replaced the printer ink. - [OKC] got a quote of $180 to clean the couches on Saturday the 9th of October. - ACTION [OKC] to: Organise the couch cleaning at 10am. - [MPT] brought his upholstery cleaner on Monday. - It was tedious and loud. - Christmas has had a black screen when playing multiple games. - Might be something to do with the X-Box controller and Windows. - Does it need a stress test? - [LIZ] will look into it more. ## Meeting Ended - 13.53