# UCC Committee Meeting Minutes 2021-10-20
- Last committee minutes uploaded to the website.

## Attendance
- [TEC] Timothy Chapman, President
- [MPT] James Arcus, Vice President
- [BLU] Grace Fowler, Secretary
- [LMH] Liam Hammond, Treasurer
- [EGG] Alex Barker, Fresher Representative
- [APA] Alistair Parkinson, Ordinary Committee Member
- [LIZ] Elizabeth Thatcher

## Apologies
- [HET] Nicholas Clements, Ordinary Committee Member
- [OKC] Benjamin Wright, Ordinary Committee Member

## Absent

## Start Time
- 13.18

# Committee Reports

## President's Report
- Thesis submitted! 🎉
- Should actually have some time in a week or two...
- Nothing new for now, things seem to be running fairly smoothly.

## Vice President's Report
- Was sick over weekend+extra, so haven't done much.
- Attended the Institute of Data launch on behalf of UCC today.
  - Just speeches and refershments after, but was good to have the club there.
  - Also talked to an officer from WAPOL about wanting to talk to students about career opportunities.
    - Possible opportunity for an event (maybe joint with DSC?).
- Attended a tech club quiz night meeting on Sunday while sick.
  - Things are progressing, more later.
- Am going to finally buy my Halloween ticket.
- Still planning on sending a "state of the club" email, hopefully today.

## Secretary's Report
- Can people please not have 2 random slots in the vending machine.
- Been busy with personal life and Cam Hall-o-Ween.
- Ok, who erased the question of the day?!

## Treasurer's Report


## Fresher Rep's Report


## OCM Reports

# Machine Technical Report

## Servers
- Commissioning started on new server, Machop.

## Network
- Have not yet heard back from UniIT.
- Hacking night yesterday on Active Directory.
  - This is the system that manages UCC member logins across machines.
  - Another hacking night next Tuesday.
    - ACTION [MPT]: We should announce it.

## Desktops

## Miscellaneous

# Action Items From Previous Meeting
## [TEC]
- Talk to Guild about server solutions.
  - Progressing (Ongoing).
 - Still nothing from Kelvin and Lauren.
   - Ongoing.
- Poke James to poke people for action items.
  - Poking attempted, results unsatisfactory. Will repeat.
  - Ongoing.

## [MPT]
- Send [APA] prior work on sponsorship.
  - Not done.
- Find the secretary keys for [BLU]
  - Not done.
- Look into server cooling Australian company quotes.
  - Ongoing.
- Give [BLU] the annual meeting minutes (Before the next GM)
  - Ongoing.
- Ask Kelvin and Lauren about what's going on.
  - Ongoing.
- Announce about the hacking night on Tuesday.
  - Ongoing.
- Follow up on the IMC club prospectus email.
  - Ongoing. 

## [APA]
- Write up what the sponsorship pamphlet would look like.
  - Ongoing.
- Follow up on the IMC club prospectus email.
  - Ongoing.

## [HET]
- Talk to his father who works for Sales Force, about what they're willing to do.
  - Ongoing.
  - [BLU] will repeatedly ping [HET] and he will not respond.

## [EGG]
- Check which headphones are working
  - Ongoing.

## [BLU]
- Email door about enforcing the clubroom rules.
  - Ongoing.
- Email tech list about tec talks.
  - Ongoing.

## [OKC]
- Order it at 10am.
  - Done.

## [LMH]
- Look into where we can get a vertical banner.
  - Ongoing.

# New equipment
- New server: machops
    - Need to make sure the bank transfer is in progress.
    - Got held up by the guild.

# Drinks and Snacks
- Vending machine was filled with 2 random and a Han Solo slot.
  - Please don't do that again.

# External Entities

## Mail
- Not checked.

## Guild/SOC
- SOC meeting tonight, who can go?
  - Exec can't, [APA] will.

### Tenancy
- Busy bee went well.
  - Couches got cleaned, and have come up well.
  - Final cost was $340 from first quote $240 including a disinfect/deodourize.
    - The couches smelt a bit manky after the clean.
  - [MPT] Moves to: Approve reimbursement of the increased cost.
    - [EGG] seconds.
    - 5 in favour, 1 abstain. 
    - [MPT] paid by bank transfer on the day, treasurer pls reimburse.
  
  - We cleaned and vacuumed the room.
  - Also vacuumed and swept the loft while the couches were blocking the room.

- The full attendance/apologies list for the busy bee is on the board.
  - [BLU] will record the attendance in terminal. 

## Other Affairs

# Events

## Tech Talks
- Police is interested in talking to students about data science related careears.
  - [MPT] will look into it.

## Cameron Hall-o-Ween
- Poster is done.
  - We need to advertise on Discord and Facebook.
- People can reserve tickets on eventbrite and pay in the clubroom or on the night.

## Camp
- 3D print glow in the dark pyramids for a quiz night prize?
  - We have a template, need to find it. 

- Ahcohol permission got delayed, need to email them our risk managment plan and about a site visit.

- What tech and games do we want to bring and how will we set it up?
  - VR
    - Should download some mods for Beatsaber. 
  - Some desktops, but emphasis to bring your laptop.
  - Bring our projector?

## Tech Clubs Quiz Night
- Have approved previous budget through circular.

- Need to approve a changed budget.
  - https://docs.google.com/spreadsheets/d/1QJ1x8j4PzNGyGdUtct3AX9RdvRRkq4G9/edit?usp=sharing&ouid=115113499541928716268&rtpof=true&sd=true
  - [TEC] Moves to: Approve the budget.
    - [MPT] seconds.
    - Unanimous.
      - [BLU] would like them to add the actual ticket price as a footnote on the budget.

- Advertising has started, ticket sales to follow soon.
  - Still waiting on final approvals from Guild.

# General Business
- [NTU]: Transfer of $1650 budgetted in 2021-09-29.txt - not seen, still ACTION'ed?
  - See earlier in the meeting.

- Previous confidential complaint.
  - [MPT] will handle it.

- There was an email from IMC about club prospectus.
  - ACTION [MPT] and [APA] to follow up on the email. 

# End Time
- 13.48