UCC Committee Minutes: Ordinary Meeting Monday 2002-01-07
*********************************************************

Meeting opened ~7:30pm?

Present:
    [MST] (Anil Sharma, Pres.)
    [NRR] (Nick Rohrlach, VP)
    [TRS] (James Anderwartha, Treasurer)
    [OSI] (Chris Thorp, F-rep)
    [ORU] (James Devenish)
    [NTU] (Nick Bannon)
    [SAF] (Simon Fryer)
    [MTL] (Mark Tearle)
    [ATA] (Alastair Irvine)

Apologies:
    [CNG] (Chris Grubb, OCM)
    [FTZ] (Tom Lynch, OCM)

Not recorded:
    [OGM] (Olvier Mailes, OCM)
    [TIE] (Chris Coman, Secretary)

Acting secretary: [SAF] (Simon Fryer)

President's Report
==================
Nothing to report.

Vice President's Report
=======================
Nothing to report.

Treasurer's Report
==================
Has been active.
Money was deposited before the break.
We have ~$3500 in bank.
Approx $300-400 in pending bills.

Acting Secretary's Report
==================
Regular bills received.

Machine Reports
===============
 - Mooneye needs to be updates before O'Day of the year x.
 - ACTION Some cupboards doors/handles have been vandalised and need to be fixed.

Motions on Notice
=================

Admissions
----------
Matt Johnston (matt) for door: passed.
Matt Johnston (matt) for wheel: passed.
Meryki Amaryllis Keturah Horton (nikita) for wheel: passed.
Adrian Chadd [AHC] (adrian) for wheel: passed.
Tracey Brown [TAZ] (zarie) for wheel: passed.

General Business
================
 - ACTION [ORU] to find out date of power refit.
 - ACTION [MST],[TRS] to post to everyone about making use of the ucc-announce list.
 - [MST] recommends no food/drink purchases presently.
 - /home: wheel will be restructuring morwong with more disk.
 - ACTION [TRS] Cameron Hall keys: new set still wanted
 - ACTION [TRS] Clubroom application
 - Still want an E(E)PROM programmer (John West).

Freshers' Guide
---------------
 - Discussion.
 - Revisions are underway.
 - Copies are to be printed with colour paper cover
 - Contributors can be recruited via the ucc list
 - ACTION [NRR] to look into the printing of the guides and membership cards.

Orientation Day (Fri 1st March)
-------------------------------
 - Discussion.
 - ACTION [TRS] submit stall booking form as per discussion.
   (Incl power, double stall size.)
 - Shaded stall [NTU] [TRS] mention some sort of shading that they can bring.
 - Need signage so that people can find their way to the clubroom:
   = suggestions include arrows and securely-taped-down cabling.
 - Already have enough sleeves for the laminator (tool cupboard)
 - MOTION moved by [MST] seconded by [OSI]:
   "that the UCC will purchase one roll (300m) of Cat 5 cable to the
   maximum cost of $150."
   The motion was passed.
 - ACTION [OSI] will purchase Cat 5 cable.
 - ACTION [NRR] to email the UCC list for volunteers for O'Day.
 - ACTION [MST] will write and send letters to potential sponsors
   on or before Wednesday 9th January.
 - cross-promotion with UniGames and UniSFA (adjacent stalls?)

Australia Day
-------------
 - there will be alcohol
 - ACTION [MST/TRS] obtain liquor permit
 - [MTL] has beer left over from camp
 - buy some drink too
 - announce for people to meet on foreshore at 7:00pm
 - ACTION [NRR] to organise a projector, etc.
 - ACTION [ORU] to check availability of projection areas.

O'Camp
-----
[TIE] is thought to be attending, and able to mention UCC.

Events
------
Sat 26th January; 7pm; Australia Day
Fri 1st March; Orientation Day
Fri 8th March; 6pm; Freshers' Welcome @ clubroom; pizza (not alcohol)
Fri 22nd March; 1pm; AGM @ Guild meeting room
 - ACTION [ORU] events to be advertised in Freshers' Guide, etc.
 - ACTION [ORU] to book AGM venue
Sat/Sun 16-17th March; 3pm; LAN I
Sat/Sun 27-28 Apr; 3pm; LAN II
Thu 16th May; Quiz Night;
 - ACTION [ATA] to arrange some prizes
 - next committee will organise this
Fri 26th July; 7pm; Beer and Pizza night
Sat/Sun 10th August; noon; Programming Comp
Fri 23rd August; Anniversary Dinner
 - find a new venue
Sat/Sun 21-22 Sept; Winter Sleepout and LAN III
Fri-Sun 22-4 November; UCC Camp 2002

Further General Business
------------------------
 - ACTION [TRS] to attend Soc meeting & organise PAC affiliation.

Next Meeting
============
Monday 14th January 6:30pm (seems to be the least-worst time).

Meeting close ~8:15pm

Addendum
********
T-shirts were discussed before the meeting was officially opened.
The design proposal was...
Front breast: the letters UCC forming the surfaces of a rotated 3-d cube.
Back: matrix of binary digits formed from the EBCDIC encoding of 'UCC' plus
   the letters U, C and C sprinkled in.