UCC AGM 21st March 2003 Present: James Andrewartha [TRS] Matt Johnston [MSH] Susan Hellings [SJH] Adrian Woodley [AAW] Stephanie Cooke [PEN] Tom Lynch [FTZ] Loren Dyer [MAX] Stephen Griffiths [SNG] Ben Murrihy [BGM] Bradley McGrath [BTM] Rhys Bevilaqua [RAB] Wing Fong Wong [WFW] Sophia Papaelias [FAL] Chris Bobridge [MLK] Jen McCutcheon [VEL] Mark Tearle [MTL] Adam Wright [ZEN] Anne Willie [ANN] Brinley Ang [BRI] Jeff Saunders [JFK] Thomas Castiglione [TWC] Grahame Bowland [GMB] Andrew Thorburn [INS] James Cox [RME] Mathew Cole [MTC] Brad Wake [BMW] Stef Lim [SCH] Aaron Alderman [AJA] Davyd Madeley [PXY] Bernard Blackham [DAG] Chris Coman [TIE] Nick Bannon [NTU] Andrew Williams [AJW] David Basden [DGB] Tom Pope [TAP] Meryki Amaryllis Keturah Horton [NIK] Matthias Liffers [MPF] Apologies: Simon Fryer [SAF] James Bromberger [JEB] Oliver Mailes [OGM] Nick Rohrlach [NRR] Meeting opened 1:04pm President's Report: [via email read by PXY] Subject: President's (Lack of) report 2003 Howdy, I was going to write a report for the AGM tomorrow but didn't count on working until midnight the last two nights (why didn't I ask for a slack posting? :( ). So... bearing that in mind, I'll leave the VP and Treasurer to do the bulk of the reporting on the year but would appreciate the following thank yous being read out. ======= - Firstly, my thanks to the UCC membership at large for making the 2002 year a pretty good year - the first year of a big upward trend in the club but by no means something that should not be surpassed. - My thanks to our Freshers, who have breathed a new life of enthusiasm into the club and who pressed on despite the usual ridicule and a lack of projects to work on - Thanks to the big lot of members who continue to do the background bits, even though they don't have to - the Wheel group, the coke group and espeically those who have helped clean up our clubroom - I would list people but I'd only insult someone by missing them out - Thanks to the committee who did the little organisational things we so expect - Specifically, thanks to Oliver who completely organised the Quiz night which was a great success, even if he let a Commerce student who couldn't add up be the scorer - Thanks to Chris Bobridge for singlehandedly organising the sponsors for 2003 and generally volunteering - Thanks to Coman for his contributions such as being our resident political connection and source of gear (pun intended) and for leaving plenty of space in the room during committee meetings :) - Thanks to Bernard who did so much including stepping in at the last minute at the programing competition to tide people over in the delay before the questions came but most importantly did the sms screen, which was more of a success than just about anyone could have imagined - But special thanks has to go to the executive committee members who contributed in so many ways - Namely, Matt our esteemed secretary, who did a lot of background systems work, did many a coke run with Susie and was always around - Susie, who dispelled the notion that VP is the slack position by organising a fantastic UCC Camp, which was a great end to the year, and made a great impact on the club in lots of other ways - And James. Who, in the words of his treasurer's report, "did stuff". We all should feel a little guilty for not thanking him a little more often. He hangs around a lot and does a lot. He deserves his own little clap. Good luck for 2003 UCC. The club has a bigger profile around campus now, especially thanks to the SMS screen - take advantage of it ... and have fun. ======= Nick - who found out that his closest post office (from work) is in the parliament house (which means I now need to go through a security check point to buy a stamp) Vice-president's Report: - Bers has said it all, thanks. Treasurer's Report: - Year-to-year, finances have gone from $2847 to $1290 - However March-to-March, we've gone from $1802 to $3160, a reasonable increase - We spent ~$3500 on hardware, $1.5k of that was electrical refit, ~$1.5k was spend on cybium/meito, $800 on DVD burner (half was donated). - Memberships totalled $3000 - Club is fairly financially secure, and we didn't do any fundraising last year Secretary: - Was a good year, the club was boosted by new people hanging around the club SJH moves we suspend standing orders, PXY seconds, motion passed. MTC and TIE are returning officers Position of President: - MLK nominates TRS, PXY seconds, nomination accepted No other nominations, James Andrewartha elected President Position of Vice President: - PXY nominates DAG, MLK seconds - TRS nominates SJH, TWC seconds - GMB nominates MSH, SJH seconds DAG: - Wants to be involved in the club, in an exec role [Various praise shouted from the audience] SJH: - Organised UCC Camp, it was good, everyone should go this year MSH: - Wants to stay involved with committee, was on exec last year - PXY asks if honours is an issue, MSH doesn't think so Susan Hellings elected Vice President Position of Treasurer: - PXY nominates PEN, SCH seconds - GMB nominates DAG, MTL seconds - SCH nominates MLK, RAB seconds - TWC nominates RME, RPS seconds - AJW nominates MSH, SNG seconds PEN: - has done accounting, and likes it - wants to get involved in the club DAG: - ditto from VP speech MLK: - was an OCM last year, helped organise UCC Camp, sponsorship - will do dispense - rewrite it [laughter from audience] - wants to do Risk Management stuff for the club, events etc - will do the budget RME: - not a Guild Hack, "can stick it to the man" - is around the club a lot, evenings and mornings MSH: - support the trend of black shirted exec [ DAG, SJH, TRS & MSH sitting in a row with black tshirts ] TRS says: being Treasurer is a chunk of work, esp doing budget, cashbox, coins etc. Is everyone willing? SNG says: who has cars for doing coke runs? PXY says: Is there a clash with MLK being on Soc? MLK doesn't think so Bernard Blackham elected Treasurer Position of Secretary: - FTZ nominates MSH, SJH seconds - MTL nominates RME, TWC seconds - SNG nominates PEN, AAW seconds, PEN declines - DAG nominates PXY, SCH seconds (DGB, TAP arrive) MSH: - Last year turned up, kept minutes, wants to stay about RME: - Ditto from above, will remember TLAs, bought "Typing of the Dead" PXY: - Has filled in for Secretary occassionally, has done web stuff Matt Johnston elected Secretary Position of Fresher Rep: Freshers are: SCH - was about last year (1/2 way through), doesn't want the position BGM - wants to be involved NIK - is kind of fresh, is in wheel JFK - is a real fresher FAL - doesn't need the position (MPF arrives) PXY asks: how many meetings will people turn up to? Jeff Saunders elected Fresher Rep Positions of Ordinary Committee Member: Nominee Nom. by Seconded PXY DAG SCH RME MTL RPS DGB NIK MSH NIK DGB MSH GMB PXY MSH BGM GMB SCH MLK FAL VEL INS TWC MSH TWC INS MSH MPF SCH PEN Motion by FTZ that we go to a vote, passed Davyd Madeley, Grahame Bowland and Ben Murrihy elected as OCMs Standing orders resumed General Business: Financial Life Memberships: TRS Proposes: 20 years of non-UWA membership is $500, could we set up a term deposit or trust to keep financial life memberships? Would keep old-guard members involved and paying - AJW suggests that annual payment keeps committee accountable, and also keeps old-guard involved - Currently there are problems with banking - we can't set up a direct deposit internet account, as we use Guild banking [ Various discussion from all directions, no major progress ] GMB moves that it deserves discussion, FTZ seconds, passed. Presidential Speech by [TRS]: - Wants to get rid of the machineroom this year - we need racks and air conditioning AJW says it is a bad idea - he remembers before the machineroom, and thinks stuff will get too hot - ducted aircon doesn't work NTU wonders if there will be noise issues with the aircon? Decided that we should investigate how well it will work before tearing down the machineroom. - Projects - everyone always says we should "do more projects", if people want to do stuff, poke committee people etc. Rebuilding the Davtronics amp is something feasible though. - Machines - we should get something new, perhaps an eMac, or possibly new server hardware, possibly an Opteron machine? - Events - they're planned, should go OK (Michael Pauley arrives) Meeting closed 2:12pm