UCC Committee Minutes 19-03-2010 Meeting opened at 13:09 Conrad Standard Time Present: [MRD] [DJA] [BOB] [LOL] [ODF] [CJS] [TPG] [EDO] [SLX] [SZM] [PAC] [M12] [YES] [*OX] Apologies: Absent: President's Report ------------------ - We have free internet, see UCC News for details Vice-President's Report ----------------------- - "Hi Everyone, hooray I'm not fresher rep!" - Working on prog comp Treasurer's Report ------------------ - Current balance $4880.56 - (Have a lot of reimbursing to do however) Secretary's Report ------------------ - Checked mail, we have UDS's mail, tracking down where our mail may be Fresher Rep's Report -------------------- - Freshers are happy. - Yet to get in contact with any of them via email however. - Lots of coke being consumed. Machine Technical Reports ------------------------- Servers: - We have a couple of new one form library and ITS, details to be sent to tech@ once it has been confirmed. - Mooneye died twice this week, see ucc_status for when this happened. - Downtime this weekend from approximately 1pm tomorrow for an unkown amount of time. Network: - It's free (as in beer) [YES] arrives Desktops: - Things have happened, nothing major. - Cichlid has new graphics card (8800GT) thanks [ODF] - Windows machines have had extra HDDs added from Steam games, thanks [TRS] - Sparc machine doesn't work well - Persephone is crashing a lot, appears to pass memtest. New Equipment: - New laminator is broken, [BOB] to replace under warranty Drinks and Snax --------------- - Drink run done by [BOB] (and semi snack run) - Need to go to FAL at some stage [MRD] and [TPG] to go this afternoon Mail, Guild and SOC ------------------- - Mail is missing, [LOL] to investigate - SOC meeting on the 24th, [BOB] to attend (and go to tresurer training after) - [BOB] to talk to Guild about getting Cameron Hall rekeyed - Bolts on bottom doors have been replaced, yay! Action Items ------------ - [LOL] to chase up payments for polo shirts. - In progress, if payments aren't made by next friday accounts will be locked General Business ---------------- - [DJA] : matches for door - matches makes a speech - [MRD] motions to put matches on door, [DJA] seconds - 6 for, 2 abstained. [CJS] to add matches to door - [MRD] : Review of Door group and its current membership - Cleanup to be held shortly, any door member that fails to turn up will be removed from door, unless they provide a valid reason. - An email explaining this will be sent to door explaining this before the event. - [BOB] : add a regulation to allow the treasurer to reimburse members for up to $200 per week for consumables for the club - Doesn't contradict with the constitution - $200 a week is roughly what we spend on coke, snacks, office supplies, consumables and cleaning supplies - $200 total, not on a per person - Makes it easier to reimburse - [LOL] seconds, 7 for, 1 abstain [*OX] arrives - [JCF] : terminal services licenses for maaxen to make it more useful (tm) - Details on email to committee@ - Approximate cost is $29 per client access license, per device. To be clarified before we can motion this. - Need to make sure it will work with LTSP and that it is not stupidly expensive before we decide if we want this. [MRD] to invstigate. - [BOB] : advertising, organisers and planned budget for the Easter LAN - Thinks we should have at least one prize and have competitions - Bigger effort to sell food/drink - [FEL] wants to help out with LAN-Master, [TPG], [BOB] and [CJS] to help out. These four to have a meeting to discuss what is wanted and report back to the committee. - [BOB] to try and get a SOC Event grant. - Strippers! (But not really) - [BOB] : budget for two new clubroom machines - Hardware to fit to budget - Suggested amount of $1700 with hopefully an additional $700 from members, so a base of $850 per machine. - Pledges would be nice (hint, hint kind minutes reader!) - Want a minimum Core 2 Duo ~3GHz, 4GB Ram, 500GB HDD, cheap case, good quality 22" screens - Also includes security cost + keyboards, mice etc. - [BOB] motion to spend $1700 on two new club room machines, [CJS] seconds. - 4 four, 4 abstain. Motion passed. - [DJA] : Fresher email addresses from fresher rep. - [DJA] to extract fresher emails and give to [ODF] to send emails. - [BOB] : Reimburse [BOB] $199.29 for coke and snack run - [DJA] Seconds. - Unanimous. Current Action Items -------------------- - [BOB] to replace laminator under warranty - [MRD], [TPG] to go on snack run - [LOL] to investigate mail issues - [BOB] to attend SOC meeting on 24th March - [LOL] to chase polo payments - [MRD] to investigate terminal services licenses - [BOB], [TPG], [CJS] to report on ideas for UCC LAN - [DJA] to extract fresher emails and give to [ODF] Meeting closed at 13:44 Conrad Standard Time --- Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/