UCC Committee Minutes 18-03-2011 Meeting opened at 17:06 Present: [BOB] [MRD] [LOL] [TPG] [ASH] [DJA] [SZM] [EDO] [POT] [CJS] [NTU] Apologies: Absent: President's Report ------------------ - Thanks to [DJA] for dealing with SOC council - We obtained a formal warning for the painting of the stairwell - We were reimbursed for the painting - Thanks [MRD] for dealing with the "power stuff" (see [MRD]'s report) - Bought a UPS - Welcome to Committee 2011 Vice-President's Report ----------------------- - Had a meeting with [MTL] with regards to fibre and power for Cameron Hall - Tenancy Committee have approved new power point - Talking with WestPac with regards to Internet Merchant Facility - Free RSA training offered by the University, anyone who would like to take up this offer please speak to [MRD]. Treasurer's Report ------------------ - Been counting lots of money - Guild account has $1,948.78 - WestPac cash reserve has $500.36 - WestPac community saver has $318.40 - Term Deposit is still $50,000 Secretary's Report ------------------ - Mail was checked. Fresher Rep's Report -------------------- - Freshers are happy. - We have a good number of new freshers. Machine Technical Reports ------------------------- Servers: - [BOB] "brutally crashed" Mylah by running `sensors -detect`, should be ok now, don't run `sensors -detect` in future. Network: - University is running single mode fibre to Guild Comms room for a new Unifi access point - Fibre running the next few weeks - Access Point likely sometime after this - ITS is not keen to move us across - New network being created in Q4 and should be moved over then - Concerns raised with regards to the clubroom moving and asked to be moved over as soon as possible. - Network has been running well and no changes have been made. Desktops: - [ASH] and [MRD] looking at steam on napoli - Humpback has a new screen, old screen put on Red - Pluto blew up (this was the computer on the project bench) - Either a motherboard or dodgy RAM issue New Equipment: - Got a scanner, Canon 8800F - Thanks to [BOB] for his generous donation - Got one UPS with a battery expansion pack Drinks and Snacks ----------------- - We need lots of both - Definitely need Vanilla Coke Mail, Guild and SOC ------------------- - Has Tenancy Council meeting - [DJA] attended - Tenancy committee gave us a formal warning for repainting the Cameron Hall stairwell - We were reimbursed for the costs of the painting - All relevant documentation has been sent to committee@ list - [TPG] to attend SOC meeting Action Items ------------ - [BOB]/[TPG] to send email to ucc@ with information on the new dispense system. - Not done. - [MRD]/[BOB] to work on sponsorships / partnerships for UCC - Deferred. - [DJA] to email ucc@ with constitution issues and proposed fixes. - Done, approved at AGM General Business ---------------- - [ASH] Club Steam accounts - Valve has offered accounts in the past with all their games - Valve Cafe is another option - [ASH] to investigate club steam accounts - [SZM] robotics competition - This is a fantastic idea - [SZM] to refine ideas for robotics competition and present to committee - [DJA] to assist - [ASH] When is the Easter LAN? - 23rd/24th of April - [BOB] PLUG event in the loft on April 12 - Wanted to see if this is ok to have the event there - Committee is happy with this - [BOB] to book loft for the PLUG event on April 12 - UCC Members are welcome to attend, more info will be sent - PLUG is having a Quiz Night on March 28th, details on PLUG website - [BOB] Purchase http://www.e-itx.com/epia-m840-ep50.html as a replacement mermaid (postage to be discussed too) - This product is no longer offered, plan to purchase motherboard and case individually - [BOB] to email tech@ with details on new plan for new mermaid - [BOB] approval for up to $600 for new mermaid, [LOL] seconds - Unanimous. - [BOB] confirm $400 for UPS purchase - [LOL] seconds - Unanimous. - [BOB] term deposit matures on the 20th March, what do we want to do? - 6.60% for 60 month term deposit exists - Interest paid monthly, no penalty for exiting early however - Would like to put the $500 from the Cash Reserve Account into this also - [BOB] motions to put $50,500 into the term deposit mentioned above - [LOL] seconds - Unanimous - [MRD] Door Application from [POT] - Has done LOLDOG with satisfactory answers - [CJS] moves to place [POT] on Door, [SZM] seconds - 5 for, 2 against, 1 abstain - Motion passed - [MRD] WinAdmin application - [SLX] (nominated by [MRD]) - [LOL] motions to put [SLX] on WinAdmin, [MRD] seconds, unanimous. - [MRD] Installation of 15A power socket by ODG for UPS ($580 ex GST) - Issues raised with moving - not likely to happen until at least early 2012, so it's not a major issue - Quote is total, not broken down into parts/services - [LOL] motions to approve this quote, [DJA] seconds, unanimous. - [BOB] renew and modify standing order that the treasurer can reimburse up to $250 per week on consumables without seeking further approval - [LOL] motions to continue this and raise it to $250 a week, [MRD] seconds, unanimous. - Stupidly powerful light has been replaced with nice fluro lights, Huzzah! - [MRD] the AGM minutes fail to list [NTU] and [CUE] as present, this is going to be rectified. - [LOL] to fix this. - [BOB] motions to spend $150 on security gear for new scanner and some screens - [LOL] seconds, unanimous. Current Action Items -------------------- - [ASH] to investigate club steam accounts - [SZM] to refine ideas for robotics competition and present to committee - [BOB] to book loft for the PLUG event on April 12 - [BOB] to email tech@ with details on new plan for new mermaid Meeting closed at 18:00 --- Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/