UCC Committee Minutes 18-07-2011 Meeting opened at 18:36 Present: [BOB] [MRD] [LOL] [TPG] [ASH] [CJS] Apologies: [DJA] [SZM] Absent: President's Report ------------------ - Drove to Camp Leschenaultia with [CJS] and evaluated for future UCC Camps - Updated our legal name with Westpac - note that account numbers have changed - Sent an email to Soc Pres regarding Lion Nathan grant for the camp - Thanks to everyone who helped with the rack move. Excellent job all round - Invaded ComSSA and met with their committee, they seem like fairly in favour of the camp. Will attend their meeting on thursday. - Passed all his units. 2 D's and a C. Vice-President's Report ----------------------- - Got quote from DataTel for running Cat6 from Guild Comms to UCC Machine Room - Fibre was never going to be an option - University is quiet without students - This is good - Woo UCC Camp - Yay exam marks - I reserve the right to add business without notice to my report - DDCP for units. Treasurer's Report ------------------ - Had the dispense database roll back two weeks after the downtime, managed to restore the state from the cokelogs - Spent ages trying to tidy up the accounts from incorporation and the above breakage - Balance reports: - Westpac: $141.58 ($161.58 once a pending payment comes through) - Cash Reserve: $497.49 - Term Deposit: $50,504.79 - Guild Account: $842.16 - SOC Sem 1 Grant: $591.20 - Lesiure claimed ~$22.7k - Big Purchases: - 4x 2TB HDDs (for backups box) - 2x Dell PowerEdge 2950 PSUs - PPC and HD for units. Secretary's Report ------------------ - Mail was checked. - HD for unit. Fresher Rep's Report -------------------- - I am presuming without evidence that the freshers are happy. - Contacted Microsoft on behalf of [OX*] to see if we can get a Visual Studio Professional license. I'm doubting I'll get a response. - Went to that new camp (that I forget the name of) with [BOB] and [MRD]. I liked the look of it. We MUST HAVE that indoor climbing thing. - HD, DDD for units. [CJS] Report ------------ - Forgot to shave for a while. - HD, CCN for units. Machine Technical Reports ------------------------- Servers: - Motsugo has KVM working perfectly, already 3 VMs on it! - If someone wants a VM, talk to wheel@ - [ASH]: I really need to secure those VNC sessions, they allow a direct console into the VMs, which should probably be restricted to the VM's owner. - [ASH] to investigate moving VMs to dynamic resizing file systems. - Mollitz, the new backups box, is being set up. It's a Dell PE2950 - Musundo upgraded to a v490 Network: - Uplink work as discussed in VP report - Haven't heard back from IS about what the timeline will actually be for testing - Captain Packet is chugging away, monitoring traffic - Running out of DHCP leases - Need to fix - [ASH] and [TPG] to look into the issue - Coromandel installed by [DAA], working well - Wifi settings for secure UCC have changed to WPA2 only - [ASH] to update stop page and make wiki page. - Clearwing still serving up UCC-Public Desktops: - Our Linux machines suck, we need faster ones - Humpback got a new bios battery. - Napoli upgraded to Lion New Equipment: - Obtained a photocopier/scanner. Drinks and Snacks ----------------- - [NTU] got us a good deal on pods and m&m's - Price of chips reduced to cost price because we need to get rid of them - We need coke Mail, Guild and SOC ------------------- - Mail was checked at some point by [ASH]. There was a lot of Westpac stuff related to all the name changing we did. Action Items ------------ - [BOB] to purchase new can crusher - Not done. - [CJS] to follow up on the "MY LITTLE MARATHON" event - [CJS] given a formal warning for not completing his task General Business ---------------- - [BOB] officially confirm spending on the 2950 psu's - Cost was $114, which is below the previously approved $300 value - [ASH]/[TRS] UCC Camp, including: - The new venue - Whitman Point Recreation camp, just south of Perth - Splitting the deposit with other two clubs (ComSSA and CASSA) - Deposit is $1,000 - In the event that other clubs are unwilling to participate, [BOB] motions that UCC covers the total deposit, any club that wants to participate will have to contribute $333 for the deposit, [LOL] seconds. - Unanimous. - How we are going to get internet access? - Either via WA Freenets - [MRD] to contact Vivid Wireless - [TRS] has offered a 3G router with some access - Are we going to use the Rec Hall? - Yes, will cost $250. - $50 for power setup - Who's power distribution equipment are we going to use? - Going to use the camp's - Are we going to utilise the catering they have at all? - Yes, we have to. Details on wiki page. - Can we get access to that climbing room? Does it cost extra? - No, it does cost extra. - We've hit 200 members! - [BOB] pick a date for next years ucc camp - [BOB] to pick for next meeting - [BOB] : cctv camera - see tech@ for info - One of our current cams is broken - Cost was $66 - Has pan, tilt, wireless and IR - [BOB] motions to purchase, [LOL] seconds, unanimous. - Reimbursed [NTU] from safe for snack run - Was $73-ish, within the $200 per-week limit. - [MRD] and [ASH] have been digitising the filing cabinet - Forms for 1999-2008 - In /services, readable to committee only - 2009-2011 in memberdb - Thanks to [ASH] and [MRD] for their efforts - [CJS] to organise a lan for the first weekend back from semester - SOC cleanup on the 31st of July. All door members to attend. - [LOL] to send email to door. Meeting closed at 19:19 --- Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/