UCC Committee Meeting Minutes 2012-07-31 Meeting opened 18:01 UST Present: [TPG] [SLX] [DTK] [EDO] [*OX] [M12] [BOB] [MRD] Apologies: [JAB] Late: [ASH] President's Report ------------------ - MegaLAN was a tremendous success - Thanks to those who helped set up, radios were useful. - Only a couple of small issues (game server crashing) - Around 40 people, tournaments worked. - Camp is coming up in September. - See Matt's email. - Back to semester, already skipped a lecture - I blame getting soaked on my way in this morning Vice-President's Report ----------------------- - MegaLAN. Thanks to [GOZ] and [SAS] for helping with food, and to all who helped. - Camp to be discussed. [MRD] arrives. Treasurer's Report ------------------ - We have money - current totals are: - $2781.22 in guild account - $2208.68 in westpac account - Guild Grants have arrived! - Total was $691.67 - MegaLAN was great, we made a buncha money - total profit was $664.48 - Great Success - Camp: First ticket sale to Gozz. - Tickets on dispense. - Hasn't submitted the Westpac forms. Secretary's Report ------------------ - MegaLAN was great, and tiring. Now to look at the Camp. - Back to uni next week, which means: - Influx of people in the clubroom. - Club carnival in week 2. - Cameron Hall cleanup day this Sunday. - Moved a powerboard. Fresher Rep's Report -------------------- OCM Reports -------------------- [M12]: - Working for the guild. [*OX]: - Has organised a techtalk for tomorrow. - Trying to avoid Thursdays this semester so that people can come this time. - Tried to send an email to ucc-announce. Will need to chase that up - it hasn't appeared. Is in a moderation queue, and now irrelevant. [ASH]: - Has the laptop money, there is a bit of a process in actually getting the laptop. Machine Technical Reports ------------------------- Servers - Merlo crash this morning. Lost uptime data. Kernel panic. - Doorduino has been replaced, and should now be stable. - Offer of a new server from Brad Peczka. - Only suits a non-virtual machine. Similar specs to mooneye, could be useful as a maxxen replacement. - Seems acceptable to committee. [ASH] arrives. Network - UWA BIP looking at our switches to move us to new network. - [BOB], [MRD] and [DAA] will meet the guy tomorrow. - Unisfa is currently connected to a switch in the hallway rather than directly to our core switch. Desktops - Nothing notable - catfish is having slight issues. - We should look at upgrading a desktop this year - possibly pinball and a new screen. New equipment Drinks and Snacks ----------------- - [DTK] refilled the machines today. We have plenty of coke, out of green solo, lemonade, pepsi. - Snacks are fine. - Finally finished off the Roadies. Mail, Guild and SOC ------------------- - Westpac statements. They still can't spell [BOB]'s name. - SOC meeting tomorrow. Conflicts with tech talk. - [M12] will go. - Clubroom move: an architect is now involved. Yey. Action Items ------------ - [TJB] to be removed from Coke after MegaLAN. - In progress. Done. - [ASH] to purchase a trial clubroom laptop. - In progress. - Other MegaLAN tasks: - [TPG] to bring the mini-fridge. Eskies also required. - Power boards - need many. [EDO] and [DTK] to bring. - Power cords - [DTK] to bring. - [JAB], [SLX] to bring Wiis. - [SLX] to notify Broadway Pizza of impending large order and request sponsorship in return for advertising. - We need the following people for the MegaLAN: - Door troll, network admins and techs, seating arrangers, sales staff, tournament organisers, door member in each room. - MegaLAN happened, so this is fine. General Business ---------------- [TPG] : MegaLAN - Comments and other feedback - May Tannock filled with computers, Acorn was a rec room and sleeping area. - The cafe was well laid out for serving. - Game servers failed when spectators were enabled in TF2. - Profit, still need to pay catering. - Well received, and well attended. [ROW] : ACC Murphy MUST go. It serves no purpose that a picture(s) of it could not serve equally well. - [VOX] suggested cremating it instead - more cool, but still. - Committee opinion: No. [TPG] : Locking of xyrrath's account for rubbish - He arrives on call. - Wheel can lock accounts for disciplinary purposes as per the constitution. - We should remind people that this policy is in place. - Current account lockings should be made public. - Xyrrath's account will be unlocked. [*OX] : I suggest decreasing, or stopping the use of email reminders of meetings. There is the amazing technology called calender applications these days that most of us should be using - Recommends reducing to just a 4 day and a 1 hour. - [SLX] also likes the 24 hour. - [*OX] moves that we have just these three emails, with general business on the 1 day email. [M12] seconds, unanimous. [BOB] : would like to thank [*OX] for volunteering to fix UCC's calendaring service - [*OX] accepts. - We need to set up a timetable for committee meeting time. - [MRD] is doing it now. - UCC Camp: - We have: a venue booked with a deposit, under Matches name. Venue suits around 80 - should be fine. a wiki page with ideas for food. looked at the site - it's very good. Lots of power, chairs and table. However, no internet as of yet. Potentially use 3G. talked to CSSA and ComSSA. They seem vaguely interested, but no contact recently. [SLX] will harrass them. a Facebook event about it. sold a ticket. scholarships offered by an old member. - We need: an event management plan. to finalise food. a timetable. Will probably be flexible. to organise talks. a deposit from each club coming so that they will promote the event. power, network. a budget - soon. - Ash has talked to CSSC. They aren't interested in promoting as a club, but they seem fine with their members going. - [SLX] is responsible for the camp overall. - There will be a roster for food cooking. - Internet: We can do 3G on Telstra or Optus. - We need an aerial for that kind of thing. - Talk to, say, Westnet and try to get a sponsorship. - We may need speed limiting to protect the internet bandwidth. - We can also cache a lot of Steam data since they use HTTP now. - Need a routing box and to fix heathred's lid before the camp. - [BOB] will fix heathred. - Priorities: - Budget, dependent on numbers. - Promote ticket sales. - Talk to ComSSA, CSSC, and CASSA. Ask them to commit. - Posters. Need to be approved! - EMP and guild discussions. - [BLZ] for door. - [M12] moves, [*OX] seconds, unanimous. Meeting closed at 19:16 UST. Current Action Items: --------------------- - [ASH] to purchase a trial clubroom laptop. - In progress. - [SLX] to camp. EMP, talk to other clubs, budget, etc. - [BOB] to fix heathred. - [*OX] to look at the calender system. Minutes uploaded by [DTK] at 19:16 on 2012-07-31