UCC Committee Meeting Minutes 2012-10-02 Present: [TPG] [EDO] [DTK] [*OX] [GOZ] [JAB] [BOB] Apologies: [SLX] Absent: [M12] Meeting opened 18:04 UST President's Report ------------------ - Still sick, recovering with Borderlands. - A break from study was had. - Didn't go to charity vigil, was too sick. Vice-President's Report ----------------------- - Very unwell. - Mostly Prof. Comp.'s fault - Will not be around for a few days - Apologies. - Haven't entered my timetable into timetable.py - Am fine with 5:00 PM Tuesday - Could handle 3:00 PM Monday if we can garuntee meetings are no longer than 45 mins. - Charity Vigil was good - Needs more orginisation next year. - Please remember to behave professionally. - Need to sort out money. - Gozz organised a new sound system? - Need to organise a clubroom cleanup at some point - Next weekend is not ideal for me. Treasurer's Report ------------------ - We have money - $3442.62 in Guild - $3434.23 in Westpac - $70 in Safe - Haven't finished camp accounting yet - Still chasing down money from CASSA/ComSSA people - Also trying to track down Camp Lesch people to get an invoice - Camp cost is around $1200 after taking everything into account, should have a more accurate figure next week - We expected it to be under a thousand, will check again for errors and continuing chasing people. - Charity vigil was good, seemed to be well run. Incoming money was good. - UCC's LAN was good, but games servers are broken and we didn't set things up beforehand. - Should consider dates for next year's events - we had quite a few people not come who we might have expected. - Since we were so busy promoting the camp, we didn't do very much for the vigil. - People need to be reminded the day before, and it helps to have people at uni already on the day. - Free drink rewards for people promising large donations in advance. [NTU] arrives. Secretary's Report ------------------ - Has been getting in touch with other computer clubs. I'm trying to get an idea of what other clubs do, how they work, and what useful information we exchange. - Also contacted the Australian rep for JOLT Cola, planning to order a case for old times' sake. - Haven't heard back. Apparently bankrupt. Shame. - Has started pricing a new Mylah. Servers are expensive. - Has been looking at SuperMicro, with pricing from DigiCor. - Looking at around $4k for a Motsugo. - Need at least a 2U to get a Fibre Channel card and redundant power supplies. Fresher Rep's Report -------------------- - Fresher's are happy, I'm lazy. - Took a couple of people to charity vigil. - Played SNES, awesome. - Thanks to the organisers. - Didn't do much over study break, so no fresher of the week. - Freaking out about the end of semester. OCM Reports -------------------- [GOZ]: - Did not go to charity vigil. Too busy. - Was asked to book Leschenaultia, has put that off until after we've paid at least. [*OX]: - Charity Vigil went well - I am maximum annoyed at [EDO], he came out and swore at members infront of Rocketfuel. - His reasons for this do not matter, at all. Under no circumstances was this acceptable behaviour. - It is this sort of thing that makes people say UCCans (/UCC committee) are dicks. - Charity Vigil is all about improving our image. Not only did he make us look bad, he made us look bad infront of our **sponsors**. - If it wasn't for the fact we have had too many SGMs already, I would be considering a vote of no confidance, or my own resignation from committee in protest. I'm pretty displeased. - For reference, his words were, in my memory, "Which of you lazy Fucks, left your computer set up in the loft?", it was said loudly enough that everyone could hear it (that being its goal). - As I said, his reason does not matter. - [EDO] apologises, was tired and snapped at something small. - Thanks bob for bring the SNES - I would like to strongly recommnend having charity vigil it its normal time of at the start of the study break. Basically am suggesting UCC camp be the last weekend. - as people are already around CH then, so getting people to come easier - UCC camp on the last weekend has the advantage of giving us all study week to step and test our systems/ buy food etc. - having UCC camp on a long weekend it no good, UWA doesn't acknolege public holidays, that said UCC acconolages itsown study break. - I had numerous people complain to me that Charity Vigil would have been better if it was at the normal time. - Should do a tech talk on a Saturday in a few weeks, perhaps Sulix's linux gaming talk. Machine Technical Reports ------------------------- Servers - Heathred was been put back in place, but game servers have crashed. - Seems to be a sporadic Valve problem. - A bug report has been submitted. - [*OX] is going to spin up abalone and perhaps beatentrack for documentation purposes. - Will userdel all user accounts, etc. Network - We have one, seems to be working. Desktops - There has been a report of Characid being slow. - It does need an external desk fan. Needs repairing. - Should be on the radar for an upgrade. - We could put a graphics card in Caballera now that it runs FreeBSD. - We have a 6-pin to Molex adapter, so we can make this happen. New equipment - Laptop is still new/old. - Needs a new BIOS battery, it seems. (BIOS was corrupt on startup.) - [DTK] bought powerboards - 3 fours and a six outlet. - About $13 from KMart, receipt in the bin. Appliances - Kai Griffiths donated a sound system - amp and a couple of piddly speakers. - The amp could well be a good replacement for robotnik. - No external inputs, so not useful. - Thanks to Kai, we will try to find a use for it. Drinks and Snacks ----------------- - Snacks are dwindling. Out of chips, low on lollies. - Drinks - down to a box of coke, box of lemonade, plus what's in the machine. - Drink/snack run? - [TPG] may have time on the weekend, can't promise much. - [EDO] and [JAB] can accompany, but have no car. Mail, Guild and SOC ------------------- - We received postcards from [SAS] and Mark Tearle. - Awesome, thanks! - Guild? Star won the election. Cameron Barnes is the new president, apparently. [JAB] leaves. Action Items ------------ - [DTK] to purchase 4 new powerboards. - Done, see "New Equipment". - [EDO] will feel guilty for not coming to this meeting and agree to get out tables for the LAN. - Charity vigil happened. - [*OX] to look at calendar system. - Not done - [M12] to print out and hang more posters. - Done, according to his email to committee@. - All committee to fill in http://ucc.asn.au/cgi-bin/timetable.py. - Most have, we are down to 3-4pm Monday, and 5-7pm Tuesday. - How about 5:30pm Tuesday? - No objections, lock it in. - [DTK] to adjust meeting reminder scripts. - [DTK] to go poke the guild about the Guild diary entry. - Done. Submitted club coversheet and guild diary entry. We now have a "club codeword" with the guild for the submitting of forms, which I will pass on at next meeting. - As it turns out, the previous Office Bearer's Form I submitted a few months ago was not entered correctly, and so needs to be done again. I'll bring it to the next meeting. - [GOZ] will book Camp Leschenaultia as he intends to be on committee next year. - Will be done after finances are settled. General Business ---------------- - Clubroom cleanup. - It needs to happen. How about 2 weeks from now? - Seems good, we don't a SOC cleanup for a while. - We haven't had a door-compulsory cleanup for a while, we should do that. - [DTK] will send an email about it. - Charity vigil money - should we donate UCC's dispense profits or revenue? - It would look better if we gave revenue, but we can't really donate club money. With profits, we are only donating members' time. - [*OX] moves that we donate the dispense revenue from charity vigil to the charity. [GOZ] seconds. 2 for, 3 against. Failed. - [*OX] moves that we donate the dispense profit from charity vigil to charity, profits being 33% of revenue. [GOZ] seconds, unanimously for. - [EDO] will sort the money out, in cash to [*OX]. Meeting closed 1916 UST. Current Action Items -------------------- - [EDO] will sort the charity vigil money out, in cash to [*OX]. - [DTK] will send an email about the upcoming clubroom cleanup. - [DTK] to adjust meeting reminder scripts to 5:30pm Tuesday. - [*OX] to look at calendar system. Minutes uploaded by [DTK] at 19:18 on 2012-10-02