Minutes of UCC Committee Meeting 22/01/2013 Present: [TPG] [SLX] [EDO] [DTK] [GOZ] [JAB] [SAS] [BOB] Apologies: [M12] [*OX] Meeting opened 17:50 UST. President's Report ------------------ - Thanks to [SAS] for offering to help with the LAN - Fresher guide writing night went very well - Pity I can't write. Vice-President's Report ----------------------- - Stuff happened. - Fresher guide writing night. - A vacuum cleaner is in the room. Not ours. Treasurer's Report ------------------ - We Have Money - $1067.03 in Guild - $1642.45 in Westpac - About $300 in Safe - Finished reimbursing [SAS] for computer parts ($553) - Paid for the pizza on Fresher Guide Writing Night with money from safe - Cost was $116.10 - Is not buying [M12]'s vacuum cleaner. Does not meet requirements. Secretary's Report ------------------ - Meeting reminders are fixed, twice. Lists were down, and we had a mysterious 75 min warning that has now gone away. - Checked the mail - none received, but a screen is waiting for [BOB]. Fresher Rep's Report -------------------- - Went to the Fresher Guide writing night which went quite well I thought - Thanks to [M12] and everyone else that showed up - Looking forward to the next one is necessary unless it's in the next 2.5 weeks due to the reason which follows - Very good attendance. - I'm going to Japan in 2 days and my laptop did done broke so I won't be very available but I'll be SURE to send a postcard - I'll be back on the 10th of Feb - *assumes fresher situation is as normal with [SAS] doing a butt-tonne of work and no one else showing up, myself included* - Freshers are happy and we'll do our best to make sure the next ones are too - Oh and apparently I'm supposed to organise a LAN? - As much as I'd like to help there isn't much I can do from another continent Loft Progress Report -------------------- - Still need to wait for semester and the doom of the committees. OCM Reports -------------------- [*OX] - Absent. [M12] - Absent. [GOZ] - Apologies again for last week. - Nothing else to report of UCC relevance. Machine Technical Reports ------------------------- Servers - Mooneye issues: Mailman failed to start due to a failed dependency. - Won't be an issue until machine is rebooted. Network - Things seem to work. Desktops - Pieces everywhere. - Windows needs reinstalling on Cichlid. New equipment - None. Drinks and Snacks ----------------- - Machine refilled. Stock is good, but run will be needed around LAN time. Mail, Guild and SOC ------------------- - No mail except the screen which we can't yet get. - [*OX] has booked our usual stall at O-Day. Action Items ------------ - [EDO] to transfer funds between accounts. - Done. - [EDO] to reimburse [SAS] for computer parts. - Done. - [M12] to finalise banner artwork. - Not done. - [*OX] to order banner. - Still waiting on [M12]. - [M12] to order vacuum cleaner. - Not done. - [M12] to continue work on sponsor prospectus. - No news. - [*OX] to send email about Raspberry Pi bulk buy. - Done. - [M12] to confirm skip for a cleanup on Feb 10th - No news. - [DTK] to follow up. - [JAB] and possibly others to organise a LAN for sometime around ~1st Feb. - Now being done by [SAS]. Email has been sent, need tables and snacks. - [M12] will book loft for above LAN. - No news. - Will be done by [DTK]. - [BOB] to get a quote for laptop stickers. - See below. - [BOB] to organise posters for O-Day. - Will only have access to free colour printing for the next three days, but is super busy. If someone can come up with or decide on a poster I can get it printed. Otherwise it will have to wait. - Stickers can wait. - [M12] and [EDO] to begin organising Quiz Night, particularly sponsors. - Not done. - [EDO] to purchase a screen for pinball. - Not done. - [*OX] to send email about free ads to appropriate not-for-profits. - Done. Genghiscon and Waicon have agreed. General Business ---------------- - Senator Ludlam/Assange conf call: What are the other parties after? - We are mostly keen, and the previous event with Ludlam et al was good. - [DTK] to respond in the tentative affirmative. - Inter-club party night: Could be interesting. Not a LAN, but a "designated hanging out time". Sounds awfully social. - Need a new power supply for Cichlid. Can get a suitable modular for $92 from MSY. - Coolermaster GX-650, currently out of stock. - [DTK] moves that we allocate $100 for power supply. [EDO] seconds. Unanimous. - [EDO] to collect power supply tomorrow. - Door is currently not working. Works now. - [TPG] restarted the seeduino this afternoon. - Can implement a watchdog and brownout detection on-chip. - [DTK] move that we allocate $50 for 8G of 1600MHz DDR3 RAM for replacement Pinball. [GOZ] seconds. Unanimous. - [EDO] to collect RAM tomorrow. Meeting closed 18:36 UST. Current Action Items -------------------- - [M12] to finalise banner artwork. - [*OX] to order banner. - [M12] to order vacuum cleaner. - [M12] to continue work on sponsor prospectus. - [M12] to confirm skip for a cleanup on Feb 10th - [DTK] to follow up. - [M12] will book loft for above LAN. - Will be done by [DTK]. - [M12] and [EDO] to begin organising Quiz Night, particularly sponsors. - [EDO] to purchase a screen for pinball, and collect RAM and power supply. - [DTK] to respond in the tentative affirmative to Sen. Ludlam event. Minutes uploaded by [DTK] at 18:40 on 2013-01-22