UCC Committee Meeting Minutes 2013-02-19 Present: [TPG] [SLX] [EDO] [DTK] [JAB] [M12] [*OX] Apologies: [GOZ] Meeting opened 17:30 UST President's Report ------------------ - Did a (big) coke/snack run. - Felt good. - Did not have the time to do a Cave Johnson intro for the Fresher Guide, so we have a decent one instead. - Enjoying a week off work. Vice-President's Report ----------------------- - We have a new monitor, thanks to [EDO] for organising. - Steam for Linux is officially released, and [SLX] is now broke as a result. Treasurer's Report ------------------ - We have money - $1067.53 in Guild - $1009.11 in Westpac - $776.05 in Safe - Have reimbursed - [SAS] for a Coke Run of $74.98 - [TPG] for a Coke and Snack run of $655.06 - [M12] for the Vacuum Cleaner of $299.00 - Myself of the Pinball RAM/PSU of $140.00 - Still need to reimburse - [M12] of the Cleanup snacks/water, unknown cost, waiting for receipt - Myself of Pinball's Screen, $280.00, wanted to get it in and set up - We have plenty of loose cash in the safe in all denominations for O-Day, and so we will not be getting a float from the guild - Lets hope for a lot of signups on O-Day. - Got called in for jury duty. Yay! Secretary's Report ------------------ - Digital rights event on Thursday should be fun. - I've kind of finished working in Physics now, and I have a website to start and finish for O-Day. - Moar PHP. I'll preprocess your hypertext! Fresher Rep's Report -------------------- - Haven't done much. - Freshers are increasing in concentration, but they won't be freshers for much longer. - Discussion yields that freshers change over on the first day of semester, not on O-Day. - Let's be nice to freshers, at least for a while. *ahem* Let's not be dicks. OCM Reports -------------------- [*OX] - Raspberry Pi order not done due to lack of money. - [TPG] will provide the money for now. - Order will go through tonight in theory. [M12] - Fresher Guide is printed - UniPrint were VERY quick - Font is big, information is only what was needed - Complaints can be sent to spam@ucc.asn.au - Going to print a few A4 signs to put around the guild village pointing freshers to the respective clubrooms - Need to get them approved by the guild - Going to start working majorly on the prospectus as of Wednesday - Want to have a 'writers night' style meeting where people can start coming up with ideas to put in there (Events, etc) - Looking at early week 2, ish. 4th or 5th of March. - SEE THE WIKI PAGE!! [GOZ] - Nothing to report. Machine Technical Reports ------------------------- Servers - No news. - [*OX] is looking at SVN issues. Network - Net works. Desktops - Seem to run well. - It's hot, and the computers are feeling it. New equipment - Screen for Pinball arrived and will be installed at some point. - Security cables seem to have arrived (not the laptop cable). Drinks and Snacks ----------------- - We have them. Lots of them. Good stock of solo, coke, lemonade and some Kirk's stuff, and two crates of orange & mango mineral water. - Many miscellaneous snacks. Mail, Guild and SOC ------------------- - [EDO] checked the mail and received a membership form. - [DTK] checked the mail and received postcards from Zanchey and [JAB]. - SOC meeting: Golden ticket could have included a table for quiz night, but other clubs (esp. Unisfa) weren't keen. - There is no monetary loss due to Guild reimbursement, and gain in advertising and potential members. - If we get a committment from the winner a couple of weeks out we can still sell their tickets to members. - [M12] moves that we allocate a quiz night table to the Golden Ticket program, providing other clubs agree. [TPG] seconds, 3 for, 3 against, 1 abstaining. President was for, so we will go ahead. - [M12] to talk to Laura Smith. Action Items -------------------- - [TPG] to do a snack run. - Done. - [EDO] to start preparing a financial report and budget for the year. - Not done. Can start now that treasurer matters have been caught up on. - [TPG] to contact Talitha about her personal documents found on the printer. - Done, in the meeting. - [M12] and [GOZ] to begin organising Quiz Night, particularly sponsors. - Waiting for Gary to get back to me on the date still. - [EDO] will check the safe and contact Henry if necessary for O-Day float. - Done, we have enough in the safe. - [BOB] to purchase a Bootlace Ferrule crimp tool. - IRC indicates this happened, but we have no invoice or product. - [EDO] to investigate laptop security cable. - Not done. General Business ---------------- - Progcomp - Do we want prizes and how much should they be? So far 3 people interested in competing. - Yes, we want prizes. A (possibly 3D) chess set or quantum physics for dummies book would be appropriate. - [DTK] moves that we allocate $100 for progcomp prizes. [SLX] seconds, unanimous. - [SZM] to organise or tell someone to buy stuff at the appropriate time. - O-Day on Friday - People should help, and see the wiki page. - We should have a committee member and a couple of doors in the clubroom. - A computer with internet and IRC would be very useful at the stall. - WikiLeaks and You seminar on Thursday at 6pm, Austin LT - *You* should come. - [SAS] is running a fresher LAN in week 2. Need to book the loft for 9th of March, and get a night pass, etc. - Alas, this date conflicts with Aus Comic Con, but shouldn't be a problem as it finishes around 5 or 6pm. - We should consider advertising an end time late Saturday night, with potential for continuing in the morning. - This will be passed on to [SAS]. Meeting closed 18:21 UST Current Action Items -------------------- - [EDO] to start preparing a financial report and budget for the year. - [M12] and [GOZ] to begin organising Quiz Night, particularly sponsors. - [EDO] to investigate laptop security cable. - [M12] to talk to Laura Smith about Golden Ticket participation. - [TPG] and [*OX] to order Raspberry Pis.