UCC Committee Meeting Minutes 2013-04-02 Committee: [SAS] [GOZ] [NEO] [RNZ] [SZM] [ODF] [XON] [VAN] Other: [MRD] [SLX] [AMS] Meeting opened at 12:59 President's Report ------------------ - Events meeting a success, calendar picture avaliable - Saw CASSAns, of which there were few -on Friday - SuperMegaLAN is now happening -with CASSA - The Camp will stay UCC run - Banking sort of sorted - Inquired into EMPs -UWA has a template for it now - Easter LAN this weekend, tables are booked -apparently don't need booking anymore Vice-President's Report ----------------------- - Can't think of witty opening remark - Made new posixGroup: sprocket - LDAP and Kerberos should both be outlawed under the geneva convention - May be a policy for it in the future, maybe not - Anyone who wants to do a Tech Talk please email matches@ - Have received zero (0) emails - Will start emailing people that have already "volunteered" - First talk by [SLX] on 2013-04-10 at 12:00pm and 5:00pm - Thanks [SAS] for getting EMP template from guild - Will deal with it - Mylah is in the skip - You still have time to save it if you care - Disks are in machine room - Obligatory progcomp promotion 2013-04-05 Treasurer's Report ------------------ -Purchase new door relay, arrives 7 to 15 days -$3,500 in Westpac -$800 in Guild account Secretary's Report ------------------ -No mail Fresher Rep's Report -------------------- -Fresher are happy, uhh I dunno Machine Technical Reports ------------------------- Servers -Merlo hasn't broken yet Network -Still issues with wireless Desktops -[NEO]'s PC needs fixing, but -[TPG] opened pinball's case, then stopped. -[SLX]: some issue with graphics card power supply New equipment Drinks and Snacks ----------------- -[RNZ] and [SAS] did a snack run -Didn't get enough lollies -We have drinks -We have Cola Syrup -An idea to get a cooler for the snack machine -Maybe a bar fridge in the club room Mail, Guild and SOC ------------------- -No mail -They don't know about their website -Next SOC meeting is 2013-04-10, at 1800 -[SAS] may go Action Items ------------------- [SZM] to deal with mylah's discs -done [GOZ] to talk to [NEO] about budget for relay -done [RNZ] to give posters to Guild, and fix some with address of UCC -in progress, templates have been acquired, printing now-ish -QR code is coming [ODF] to invite UCC Facebook members to UCC/Unigames LAN and email ucc-announce@ -done by [ROW], delegated by [ODF] [SAS], [SZM] to look into prospectus -[SAS] did it; people do it for specific events -maybe camp or MegaLAN -will continue looking with [SZM] and [TJB] General Business ------------------ [SAS] : Debit mastercard -was a good idea, recommended by Westpac guy -expenses done through the card-account -two exec to transfer money in, only one to take it out -{RNZ]: another option: run a float for coke and snack runs -[GOZ]: the card would be used for anything BUT coke and snack runs -[MRD]: was thought about since we got our Westpac account -[NEO]: on this note, I found a reciept for a visa mastercard; does anyone know about this? -[SAS] moves that UCC gets a debit mastercard for online purchases, [NEO] seconds -Motion Passes; 8:0:0 -[SAS] and [NEO] to look into getting it [SAS] : [NEO] to talk to Wayne about insurance -not done -[MRD]: what's the issue with insurance? -[SAS]: tenancy wants it -[SAS]: we should be covered by public liability insurance [SAS] : Replacing old chairs -[SAS]: current new ones are from Chevron -[SAS] says [BOB] reccomends $159 ones -[ODF]: how many new chairs? -[SAS]: four -Deferred to Budget meeting [SAS] : SuperMegaLAN -[SZM] change name to GigaLAN? -he's totally not serious -he's totally joking -[MRD] went to Guild about it in Withrop -Need a separate eating area -Needs a baby-sitter there (staff or [MRD]) -small service fee (unlocking, locking etc.) -Price not known yet -[SAS]: CASSA expressed interest in knowing how long it would be -[RNZ]: it's not going to be that big to set up -[SAS]: will be 24-ish or under hours -[SAS]: CASSA got a sponsor; Retro (geeky store) -[MRD]: internet will be a big issue at Winthrop -power not such of an issue -[RNZ] can we get a line-of-sight? -[MRD]: up the clock tower -[GOZ] and [RNZ] to search for VIABLE and PRACTICAL solution to internet -[RNZ]: this megaLAN will be run by the UCC, practically -don't want CASSA running it, simply because of organising issues between two clubs -so, who gets the profits? -UCC! -CASSA needs to know this -[RNZ] to help get stuff ready to be taken over on the Friday before the LAN -a wheel member needed -[SAS] can conscript two wheel members -CASSA is setting up a website -megalan.org.au -[SAS] to be UCC liason on megaLAN website -Tactics would be a good advertising place -[ODF]: Good Games, White Dwarf, LAN centre? -[TJB] to look for advertising space -CASSA gets their power chain from a guy named Steve -[RNZ]: they're not the best -[SAS]: could look into getting new, better ones -Posters? -[RNZ]: could steal CASSA's photoshop files, edit them to fit -Uniprint could be used to print -[TJB] to deal with posters [SAS] : [BG3] for Door -he isn't here at the moment (in Geraldton, given notice) -he's already on Coke -[RNZ] he seems trustworthy -[MRD] being sassy -[MRD] any things he does wrong can -[SAS] moves to add [BG3] to door, [SZM] seconds -Motion passes; 6:0:2 [BOB] : allocate $350 for camp internet hardware (usb modem, router, antenna+cables) -[RNZ] could potentially use some of it for the megaLAN -[SLX] last year, we had stuff over a 3G connection -Don't want the megaLAN stuff over a 3G -[GOZ] need to go with Virgin, only one with connection out there -[SLX] says they do -[RNZ] has a wireless thingo that we could use -[SLX] suggests deferring the specifics of the hardware to a later date -[SAS]: defer all internet stuff to the megaLAN meeting? [BOB] : and no that wasn't me volunteering to buy them -we'll find a way to make you buy it [BOB] : no really -ya rly Meeting closed at 13:46 Action Items ----------------------------- -[SAS] to maybe attend SOC meeting 2013-04-10 -[SAS],[SZM] and [TJB] to continue looking for prospectus -[SAS] and [NEO] to look into getting debit mastercard -[GOZ] and [RNZ] to search for VIABLE and PRACTICAL solution to megaLAN internet -[RNZ] to help get things ready in the clubroom to be taken to the megaLAN closer to date -[SAS] to be UCC liason on megaLAN website -[TJB] to look into megaLAN posters -[TJB] to look for advertising space for megaLAN -[GOZ] to add [BG3] to door Minutes uploaded by [XON] at 13:56 on 2013-04-02