UCC Committee Meeting Minutes 2013-04-23 Present: [SAS] [RNZ] [VAN] [SZM] [GOZ] [XON] [NEO] [ODF] Other: [BOJ] [BG3] [SLX] [TPG] [TJB] Meeting opened at 12:57 President's Report ------------------ - Guild Masterplan Workshop - What's happening with the Guild Village - In the "What to do" stage - Cameron Hall Maintenance - Quotes have come in for the circuit - Unigames will go on to another circuit - MegaLAN Meeting at 11am tomorrow - Our Door Relay is in Afghanistan - Thank you [NEO] - [NEO]: If it makes it to Afghanistan, they will happily send it back - The Presidential Pen - He gots one Vice-President's Report ----------------------- - Killed screen/ssh sessions belonging to ex-members - They should pay use to retreve their dead session corpses - Installed Fedora on bunny (clubroom laptop) - For those who don't know, it's locked in the machine room - Moving progcomp server (VM on motsugo) to sigma ([DJA]'s server) - Qchess now has an "Eigenserver" that lets you play humans online - Extremely popular, 0 games played. - I'll be introducing hats soon. - Tech Talk 0x02 is Tomorrow at 12:00pm (see lists) - Keep volunteering for Tech Talks! - Sent some emails about the Quiz Night - Yes, it is tomorrow (as I read this out, not as I write it). - That's Wednesday 24th April 2013 for people of the future Treasurer's Report ------------------ - April Budget Priorities - Delayed for a later date, can't open the file - $4,590-ish in Westpac - Just under $600 in Guild Account - Reimbursments for [SZM] and potentially [NEO], if the relay comes back. - Safe run later today. - Couldn't get into contact with [M12] - [SAS] to get a hold of [M12] Secretary's Report ------------------ - No mail - Should've sent an email to ucc@ or ucc-announce about the quiz night - Apparently [GOZ]'s job Fresher Rep's Report -------------------- - Freshers are happy - Going to go through the assorted box of PS/2 & USB mice to salvage any working ones Machine Technical Reports ------------------------- Servers - Progcomp moved to sigma - Heathred may be slightly higher taxed, 1 extra CPU (now 2) provided for minecraft server Network - We have them - Wireless is fixed - 90% sure it's a Windows 7 problem Desktops - porcupine is maxed out on RAM, mobo only allows 4gig - upgrade needed? - Might want to get a keycap puller, to get keycaps off the keyboards - Discussion of how Napoli is crap, but how it's nice we have a Mac - [RNZ] wants to provide Mac accessories to "make it a real Mac" - bunny is now a thing - Security needed - Cable lock? - [ODF]: That would defeat the purpose of a laptop - [GOZ]: Somehow allow door members to access it/move it New equipment - We might have a theoretical new door relay Drinks and Snacks ----------------- - [RNZ] and [NEO] did a snack run - [SZM] and [BG3] did a drink run - Machine is full - Didn't get soup Mail, Guild and SOC ------------------- - No mail - Guild Masterplan Thing - PROSH was interesting Action Items ------------ -[XON] to get a floormat, up to $30 - Custom design floormats get expensive (to have the UCC logo on it) - Found one that says "There's no place like 127.0.0.1" for $60 - Cheap one up to $30 from Bunnings or something - [XON] to get a floormat up to $30 -[SZM] to change meeting reminder to say it could be in the Loft - Done, see above -[GOZ] to write UCC round of Quiz Night - Done -[RNZ], [GOZ] and [VAN] to organise Camp internet - In progress, going well -[GOZ] to approach [TJB] to approach PLE regarding sponsorship for Quiz Night and MegaLAN sponsorship - They are unable to help -[NEO] to buy some soup on the snack run - Decided against General Business ---------------- [BG3] : A small change box stored in the tool cupboard or machine room so that the safe doesn't need to be opened every time someone wants to pay for membership with a $50 note. - [BG3]: It would help members who don't want to put $20 onto their dispense acct - [SLX] Traditionally we have avoided change completely - [SAS] I wouldn't normally do it, but have been asked three or four times - Questions to treasurer [NEO] about if the change box would make his job harder - [NEO]:Yes. -[ODF]: At the moment, UCC members are going to Unigames and Unisfa for change -[GOZ]: How about allowing admins to remove money from their account, with the reason to "giving change" or something like that -[RNZ]: What are the security issues? -[BG3]: It'll have to be locked, so put in Machine room or Tool box -[ODF]: If we put $20 in an unlocked box, people likely won't steal it, or if they do it's on cameras - Most others note that dealing with a loss of money (beaurocracy, accountability etc.) would be a big hassle -[GOZ] This box would need to be coded, not locked, so Door could get in -[RNZ]: Too much effort/risk for little benefit -[SZM] moves to continue policy of not providing change unless someone with a key is present, and at their discretion, [RNZ] seconds -Motion passes, 7:1:0 [ODF]: What's the deal with the Loft move and the Masterplan stuff? -[SAS]: They are involved, the Masterplan decides what goes where, needs to be done for the Loft move to go ahead (if it does) [RNZ]: Was inspecting the wireless dongle for the camp -Dual wireless, double band, Sierra brand -Will be tested in the future [TJB]: Gigalan Update - Daniel from CASSA was contacted on the weekend, hasn't responded - Apparently the poster was "coming along nicely" - Can't go ahead if the poster hasn't been done - the Undercrof may not be available: need to have an alternative venue prepared and listed on the poster - Alternative locations could include the Loft, Acorn Cafe, Sue Boyd room - We can supply a "resting area"; shouldn't provide a "sleeping area" - Sponsorship email has not been sent out Meeting Closed at 13:41 Current Action Items ---------------------------- -[XON] to get a floormat, up to $30 -[RNZ], [GOZ] and [VAN] to continue organising camp internet -[SAS] to get hold of [M12] regarding due money -[TJB] and associated parties to continue organising GigaLAN -[VAN] to sort through mouse box Minutes uploaded by [XON] at 13:48 on 2013-04-23