UCC Committee Meeting Minutes 2013-05-21 Present: [SAS] [NEO] [XON] [SZM] [RNZ] [VAN] Absent with Reason: [GOZ] Absent without Reason: [JVB] Other: [SLX] [BLZ] [CHA] [BOJ] [TPG] [BG3] [AMS] Meeting opened at 13:00 [VOX] arrives 13:05 [TJB] arrives 13:08 [DUG] arrives 13:08 [RVS] arrives 13:53 President's Report ------------------ - Went to CASSA GM and Dinnerquest (I didn't invent that, don't kill me...) - So did [TPG], [BG3], and [RNZ] - Small and Medium Polo samples are here, thanks to [BG3] for having a car - Being returned on Friday, preorders close soon, get yours now! - [XON] to email ucc@ saying that samples are here - Went to SOC Presidential Summit - Was Presidential Vice-President's Report ----------------------- - Progcomp is this Saturday (25th May) - added freshers@ mailing list Treasurer's Report ------------------ - $5,694 in Westpac - $600 in cash reserve - Emailed [M12] about owed dues, no response yet - We are never going to see the door relay again Secretary's Report ------------------ - Don't name your tech talks dodgy sounding things - [XON] to add all these events to g-news Fresher Rep's Report -------------------- - Freshers are happy - Thanks [SZM] for opening freshers@ mail list - I will be going through memberdb manually to add the freshers without accoutns. (At some point) - Fixed my damn photo size on the minutes page - There was still something else I was going to say, hopefully I remember before this meeting... Machine Technical Reports ------------------------- Servers - [DAA], [MRD] and [BOB] upgraded servers to Wheezy; thanks - [SLX]: at least everything is at least half upgraded to Wheezy - motsugo has not been upgraded - Two Minecraft servers are on minecraft (one is UCC's, other is run by [ASH]) - not new, but people were talking about it, I guess Network - We have some - Still issues with Windows 7 wi-fi - [RNZ] suggests using virtual Linux machine in the Windows (use linux) Desktops - [RNZ] doing a memtest on porcupine - it's been behaving erratically - seems to be having issues with Gnome New equipment - 120gig Vertex SSD from Julian Thomas, thank you Drinks and Snacks ----------------- - [BG3] got Kirks Mail, Guild and SOC ------------------- - SOC Meeting - Voted on two new clubs, UWA Nationals and UWA Malaysian Students Club (New MSU) - Discussed how to remove committee members and praise people who do work - Been getting emails back from sponsors, asking for more information - [TJB] has been responding, should CC sponsors@ from now on Action Items ------------------------ - [SAS] to look into buying a new phone ($50 budget) - [SAS]: [MTL] says to press 99, the switchboard people will give us a new phone for free if it's faulty - [JVB] to look into what to buy for the new sound system - not present - [*OX] to organise tech screening sessions - Happening 6pm this Thursday (23-05-2013) - In the UCC clubroom - [BG3] to organise bulk-buy of HDMI and micro-USB cables - In progress General Business ---------------- [SAS] : Removal of disabled accounts from Coke and Door - People who are not members are on coke and door - [SZM] to remove disabled accounts from Coke and Door [GOZ] : Review of door policy. Current revision available at http://ucc.asn.au/infobase/policies/door0.4.ucc - [SAS]: there's a proposal to allow Double Dooring - When one door member doors another door member, and in response the other Door member doors the original Door-er - [BLZ]: Should be first-strike, no need to have a fight going on - [SLX]: If Door members are dooring each other, they should probably both leave - "uphold the values of the club" etc. - [VOX]: This seems a bit vague - [SLX]: leave it sufficiently open-ended, so Door members can use common sense; it will be discussed at the next meeting - [TPG]: Try and reduce rules-lawyering - Dooring members performing club duties - [RNZ]: someone taking a tech talk could be Doored - Overall wording of the policy - [VOX]: It should be either way, strictly worded, or open-ended ("Don't be a dick") - [RNZ]: The open-ended policy was abused, we need some concrete policies - A doored member can enter the club room if on club business (such as a committee meeting) and given permission by a door member - [VOX]: I don't think Exec. can do that, by Guild rules - Though technically, that applies to "removing from the clubroom", not the status of being Doored - Removal from the Clubroom (Guild) and Dooring (UCC) could be two seperate actions - Many members agree that "given permission by a door member" is not needed - Executive is immune to dooring - [SLX]: - [VOX] moves to amend the Proposed v.4 Door Policy, removing the line "if given permission to do so by a door member.", [VAN] seconds - Motion passes, 6:0 - [SZM] moves to adopt the Propose v.4 Door Policy (in lieu of the above amendment), [NEO] seconds - Motion passes, 6:0 - [SAS] moves to modify the v0.4 door policy, first paragraph ("overruled by the Executive Committee ("The Committee")) to "overruled by the Committee" - Motion passes, 6:0 [SAS] : Investigate UniSFA wifi - Unisfa wants an access point to the UCC wi-fi in their clubroom - Pricing for Unisfa and UCC discussed, 50% mostly agreed upon - [RNZ]: unless a member wants to donate it all - [BG3] to approach Unisfa regarding purchase of the access point [SAS] : Hardware Upgrade for Medico - It's been suggested by [*OX] to upgrade Medico - Another CPU, so it can have more RAM - It would cost approx. $1,500 - [RNZ] wants it costed first - [VOX]: How needed is this upgrade? - [TPG]: Minecraft is using about 60 - [SLX]: just over 10gig of unused RAM in Medico at the moment - This is not an urgent upgrade, but should be done - [RNZ] having two VM-capable machines would be good for the club - [*OX] (someone) should email tech@, and cost it [BLZ] : Consider purchase of mousepads. Buildup of dirt is both gross and disgusting, and also icky. - [NEO]: No, because from what I remember they go missing - [BLZ]: Sticky tape them - [NEO]: No - [BLZ]: Glue them - [NEO]: No -[BOJ]: Chain them - [NEO]: No - [RNZ]: Just clean the desks more [SAS] : The bench supporting Characid is unstable - [AMS]: Two screws have come out, the supporting leg is not attached - [SAS]: Someone should be able to easily fix this - [AMS]: The screws need some tape, they come loose easily - [RNZ]: Let's "fix it" - [NEO] moves to budget $50 to repair that section of the desk. [RNZ] seconds - Motion passes, 6:0 [SAS] : LinuxConf 2014 - [*OX] had a good idea, should support next Linux conference - 6th-10th of January of 2013 - [*OX] has put a page on the wiki for ideas for helping them out (linuxconfau2014) - e.g. Give the delegates a month of trial account [RNZ] and [SLX] attended the Engineering meeting last week - ended up being a whinge-fest for Undergraduates with odd course selections Meeting closed at 13:59 Current Action Items ----------------------- - [BG3] to approach Unisfa regarding purchase of the access point - [SZM] to remove disabled accounts from Coke and Door - [XON] to add all these events to g-news - [XON] to email ucc@ saying that samples are here Minutes uploaded by [XON] at 14:19 on 2013-05-21