UCC Committee Meeting Minutes 2014-01-09 First meeting of 2014... Present: [XON] [GOZ] [BG3] [NEO] [SAS] Horribly, horribly late: [SZM] Absent: [VAN] [ODF] Other: [BOB] [AMS] Meeting opened at 17:38 [SZM] arrives 18:00 President's Report ------------------ - We have le Oculus Rift, ta-da - There's a new agreement for after-hours, same one as before - committee got sent an email with it earlier - The policy review happened, - a bunch of suggestions, will happen in the coming weeks Vice-President's Report ----------------------- - LCA - Website fixed - it's done Treasurer's Report ------------------ - $5,036.21 in Westpac something - $1,800 in community solutions - Guild accounting system is down, don't know how much is in guild account - the accounts are "balanced" - [BOB] suggests zeroing the books now at start of financial year Secretary's Report ------------------ - Got the OR in the mail Fresher Rep's Report -------------------- - There is 1 psuedo-fresher ([BG3]) in the clubroom - He is sort of happy? Machine Technical Reports ------------------------- Servers - appear to not be overheating Network - exists, can connect to it Desktops - characid has the OR in it - catfish is really loud - [GOZ] suggests reinstalling all the windows machines, maybe except characid - something about updating wpackage - rai/rei/ray is running out of Windows 8 (apparently it's using release 8.1, needs to be updated) - suggestions of using student version of Windows 8 New equipment - Oculus Rift Dev Kit - it works - [BOB] needs to go get the external blue-ray drive - questions about when the new file server is coming - [GOZ] says [SZM] might have started ordering some stuff - [BG3] has got some cable ties - [GOZ] got some duct-tape Drinks and Snacks ----------------- - delicious, says [SAS] External Affairs ------------------- Mail - lots of mail - phone bills Guild/SOC - nothing's happened - except their IT services died Other Entities - it's January - LCA is on Action Items --------------------- [NEO] to fix accounts - done [NEO] to investigate discrepancy in accounts (related to possible theft) - possibly [SAS] and [XON] to help organisation of Un-Charity Vigil - [ODF] organised a date for it at start of February (that isn't happening) - look in to at start of semester or during 1st semester study break [GOZ] to book the ODay stall - Delayed pending business item below [SZM] and [NTU] to organise free accounts for LCA - Done People to buy parts of storage server ([*OX] and [SZM]) - might have started General Business ---------------- [BLZ] : [BLZ] for door, slept through cleanup after a surprise 2300-0700 work shift, and was too tired to send apologies (sorry) - [BOB] has no mercy for late nighters - he has the strength that others do not possess - [GOZ] thinks it might count has a really late apology - [BLZ] has a good record of attending cleanups (he hasn't been kicked off for it before, at least not that anyone can remember) - [AMS] says that it was an indeed a surprise shift, and that [BLZ] was intending to come - consensus to add him back to door, but we don't follow the current door policy - [SAS] moves to temporarily suspend group guidelines for the duration of this meeting, [BG3] seconds - motion passes, 5:0 - [SAS] moves to add [BLZ] to door, [BG3] seconds - motion passes, 5:0 [SZM] arrives, 18:00 [BLZ] : Hantale for door (apparently he was approved but not added?) - Secretary didn't add it to minutes - People aren't familiar with him - [GOZ] says [HTL] is working on the fresher guide - [AMS] says he's in ucc quite a bit - [BOB] has concerns that he's not at the committee meeting - [SAS] moves to add [HTL] to door, [NEO] seconds - motion passes, 5:1 [GOZ] : [BOB] has offered to donate $250 towards a larger stall for ODay - [GOZ]: This could get us a 4.5m x 4.5m space for $500, or 6m (front) x 3m for $520 - [BOB]: since past years I think we should get a bigger stall - people think that bigger stalls and think "bigger tent, better club", as opposed to our dodge little gozzanda - 6m x 3m would give us space for sign=ups, and allow people to walk in and do activities, like the OR - [GOZ]: 3m depth isn't enough to walk in - [BG3]: deeper tent also gives people shade - discussion of where we could put each size tent (the Guild only puts certain tents in certain spots on the lawn) - [BOB] things frontage is more important, [GOZ] wants a tent that is deep enough for people to walk in - [BOB]'s got the dosh - also, for the 4.5m tent we can be near Unisfa/unigames, but not next to -we can be next to the other clubs in the 6x3 tent - people want to discuss what's going in to the tent - [SAS] moves that we expand the budget for the ODay tent to $250 from $135, which, with [BOB]'s generous $250 donation, will be used to order the 4.5m x 4.5m tent for $500, [GOZ] seconds - motion passes, 6:0 [GOZ] : A few people have suggested the club also purchase a Razer Hydra to go with the Rift - [GOZ]: It's $400, forget it, too expensive right now - It was $80, now has sky-rocketed - forgotten about - what did we forget about? [SAS] : The Great Oculus Rift Has Arrived! - Policy/responsiblity discussion - [BOB]: If you're the only person on door in the room, you shouldn't be using it - [GOZ]: Keep it in the clubroom - [BOB]: How are we going to stop people from stealing it? - [SAS]: Whoever takes it out is responsible for it -[AMS]: The wheel member? -[GOZ]: The door member who asks to get it out - [BOB] thinks that if it's kept in the machine room, it won't be used - wheel members might open the machine room, close it when they leave, which wouldn't allow it to be returned easily - consensus of putting it in tool cupboard, more easily accessible - will be there for now - will need better webcams for it - discussion of new cameras - get IP cameras, lots of them, says [BG3] - [BOB] doesn't want the camera in the tool cupboard corner removed, says it's been a constant - [SAS] wants a new lock for the cupboard - [SZM] leaves the meeting for a bit - and he returns - [SAS] moves to budget $255 to buy 3x wireless IP HD cameras from krogan, [GOZ] seconds, - motion passes, 6:0 - Stick it on the Mastercard, [NEO] - OR is to go into tool cupboard - Only a door member can remove it from the cupboard, and it then becomes their responsibility until returned - If there is only one door member in the room, that door member cannot use the OR [SAS] : Fresher Guide Writing Night - [BG3] makes like a tree, and gets out of here, momentarily - and then he returns - [SAS] wants it next week - Friday, 5:30PM seems like a plan - add a committee meeting into that - Friday 17th of January will be a committee meeting at 5:30PM - Fresher Guide writing night at 7:00PM - bring updates to projects next week Meeting closed at 18:55 - Group rules are reinstated (see above, under adding [BLZ] to door) Current Action Items ---------------------- [GOZ] to purchase IP Cameras from krogan, using Mastercard [XON] to send email to door about OR rules [SAS] to add [BLZ] and [HTL] to door [GOZ] to book the 4.5m x 4.5m marquis for ODay Minutes uploaded by [XON] at 18:59 on 2014-01-09