UCC Committee Meeting Minutes 2014-02-28 Present: [XON] [GOZ] [BG3] [SAS] [NEO] [SZM] Apologies: [ODF] [VAN] Other: [BLZ] [VOX] [HTL] [*OX] Meeting opened at 09:25 President's Report ------------------ - ODay was a great success - Got lots of sign=ups - Better than last year, but we'll know exact numbers soon - There are moths everywhere - Fresher welcome is this afternoon - Just need to approve money for pizza - Made the membership form .pdf Vice-President's Report ----------------------- - We now have online signup forms - https://secure.ucc.asn.au/register - In related news, accounts will be locked on 2014-03-11 - Just before the AGM, because you have to be a member to vote - It's an incentive to sign up before June - Emails were sent to Freshers from myself and [VAN] - One was from root@, but that's OK - O'Day grant form was submitted - [SZM]: 'Thanks' Mark - We currently have: 163 members; 152 guild, 99 freshers - Fileserver Motherboard has been ordered from ebay for $583 - Fileserver PSU won't be refunded - It is cheaper than some alternatives - Cleanup last Sunday - Thanks [AMS] for attending - [SAS] notes that the sponsors logo on the main page is gone - [SZM] sez it weren't him Treasurer's Report ------------------ - $700 in safe - $670 in this wad of cash - Implementing envelope system after this meeting - [BLZ] wants it after the AGM, 'coz he's a nonce Secretary's Report ------------------ - Will check mail after meeting - Things are on the guild calendar Fresher Rep's Report -------------------- - He's not here - Thus representing the freshers (he also sent an email) Machine Technical Reports ------------------------- Servers - [BG3] is curious as to why curious is so loud - [SZM]: 'Coz it's awesome Network - Works - Unisfa have a new website - It's fancy, and it uses WordPress Desktops - Operational and in use - [EDO] fixed clownfish DNS - He is now on sprocket as punishment (and winadmin) - [VAN] has also been added to winadmin (and sprocket) - clownfish is apparently broken again - it needs a reinstall, we can't read the error message New equipment - the fileserver bits Drinks and Snacks ----------------- - We have drinks - need a coke run for sun-kissed - [SZM] did a snack run before ODay, is still full External Affairs ------------------- Mail - Will check after meeting Guild/SOC - 12th of March Treasurer Training day, 6pm at venue TBA Other Entities Action Items ---------------- [BG3] to email door about changes to group policy settings - He's pretty sure that he didn't need to do that [BG3] to buy mice and cheap speakers from Un-Charity Vigil money - Haven't had the time - [BG3] questions if we need speakers, support echoes from the ranks - Internal PC speakers are a viable alternative [BG3] to set-up IP cameras - In progress - Someone else to try and get webcams working. - Otherwise purchase these: http://www.kogan.com/au/buy/d-link-wireless-n-cloud-network-camera-dcs-930l/ - [BG3] says these will work with the system we use, he's "checked" - They don't have IR - Discussion of using some webcams to record things, like tech talks - Is possible, sez [BG3] - [BLZ] suggests streaming through twitch - [BG3] thinks it's a security issue - [BG3] wants to budget some cash for cameras - [BLZ] suggests using Un-Charity vigil dosh for it - [GOZ] thinks we're returning our current cameras for more dosh - [NEO] had a big wad of dosh, but we can't use that for the cameras apparently - [GOZ] motions to return the IP cameras we have, and get the ones we don't [BG3] to find a case without PSU for file server - He found another alternative, but we're not going to do that because it still has a PSU and is too expensive Everyone to help out on ODay - Much help given - Thank you [BOB], [TPG], [SLX] for helping when you weren't required - Thanks to everyone else who helped when they were needed General Business ---------------- [SAS] : Cameron Hall Door Sensors - Unisfa wants a door sensor - We should probably get one - [SAS] gives [BG3] the floor, he's working on it - Thinks it will be $20 a door - [GOZ] suggests [BG3] do a test one first [BLZ] : Motions to budget $20 for a clock - A standard digital clock with four digits - [SZM] suggests [BLZ] buy the clock with what he wants, and we'll reimburse him for it [XON] : Pizza Budget - [SAS] moves to budget $100 for pizza for fresher's pizza at Fresher Welcome - [BG3] seconds - Motion passes; 6:0 - Sidenote: 40 freshers out of 99 have made accounts so far Meeting closed at 09:59 Current Actions Items ---------------------- - [NEO] to do his job before the AGM - [BG3] to do lots of shit (webcams, door sensors, buying random shit, to email door policy) Minutes uploaded by [XON] at 10:01 on 2014-02-28