UCC Committee Meeting Minutes 2014-12-11 >Attendance: [ODF], [TJB], [BG3], [SAS], [JDN], [HTL], [AMS] >Apologies: [GOZ], [GEE] Meeting open 12:20pm Confirmation of minutes from previous meeting ##President's Report - Webcam interface has been updated - Looks really nice - Still lots of things that can be done to it though - Webcams arrived. They have been set up - Cleanup happened - Clean clean clean ##Vice-President's Report ##Treasurer's Report - We have more couches and less moneys - $1337 in Westpac - This wasn't planned - $69 on card - This too wasn't planned - $2815.21 in Guild - Phone Bill due - Will pay after meeting ##Secretary's Report - [BG3] is the best person ever as he used the kettle ##Fresher Rep's Report - [GEE] is unwilling to use Google's teleportation technology as she is unsure it will teleport souls ##Technical Reports - The old server have been donated, so we have a cleaner machine room - [BG3] plugged the battery tray back into the UPS - It beeped a lot when murasoi was first plugged into it - Overheat alert - Stopped shortly afterwards - There are things plugged into it now - The IPCameras died right before I updated the interface - [ODF] plugged a kettle in and tripped the circuit that they were on - The kettle has been destroyed ##New equipment - [MTL] Donated a plug so that we can have a powerboard inside the vending machine - [MTL] and [BG3] set it up - There is no longer an extension cord hanging out of the bottom of the machine - We have the new IP cameras - We have a new engraver ##Drinks and Snacks - Same as last week ##External Affairs ###Mail - None ###Guild/SOC - Tenancy meeting happened - No drinking in the clubroom without applying for a liquor license exception ###Other Entities - CASSA is running a lock-sport event Saturday afternoon, see Facebook for details ##Events - Cleanup Sunday at 11AM - January LAN (LANuary) ##Action Items - [TJB] to send email advertising January LAN - In progress ##General Business - [SAS] : O'Day Stall 2015 - We need to book now - Buy a marquee or rent one? - Buy one for ~$300 - We rent for ~$200 a year >Motion: [TJB] Budget $500 for purchasing a marquee and renting a 3x3 no shade stall spot at O-Day. Second: [SAS] >For: 5 Against: 1 - Tendering for committee projects - The idea being we go to UCC member-base as a whole with problems and get input from people willing to volunteer to see projects through, then fund them - [BG3] Buying Stuff / Christmas Wishlist - Projector (nice 1080p one) ~$1000 - Peripherals (Mice, Keyboards, Speakers) - Screens - PC parts / new desktop - Replacing robotnik (something that does sound AND video) - [TPG] : Reimburse TPG $99 for cleanup pizza (in safe) - dispense is OK >Motion: [BG3] Retroactively approve the expenditure of $99 for cleanup pizza. Seconds [SAS] >For: 5 Against: 1 - Done - [SAS] Camp - We are having camp from the 17th of July to the 20th of July (Fri - Mon) - It will be an 18+ event, BYO - Tickets will be ~$100 - Couches >Motion: [BG3] To Retroactively approve the expenditure of $523 for the purchase and transport for couches for the clubroom. Second [JDN] >For: 4 Against: 1 Meeting Closed 1:36pm ###Current Action Items - [ODF] to send out email about treatment of new couches - [TJB] to send email advertising January LAN Minutes uploaded by [ODF] at 19:28 on 2014-12-11