UCC Committee Meeting Minutes 2015-01-29 Attendees: [BG3], [GOZ], [JDN], [SAS], [HTL] Apologies: [TJB], [GEE] Late Show: [ODF], [VOX], [MSW] Meeting opened at 12:25 Confirmation of minutes from previous meeting - [BG3]: Were well written - [SAS]: Incited fewer complaints from the peanut gallery ##President's Report - Have ordered Robert's Rules of Order - AirCon is on its way - Apparently it has a dish washer with it. Why are not sure why. - To the best of our understanding we have not ordered a disk washer. - It will be handled. ##Vice-President's Report - Nothing to Report - I am in the process of planning to plan to prepare for O-Day ##Treasurer's Report - We have significantly less money - $10.61 in Westpac - $38.72 on card - $2670.21 in guild - Aircon and screens have been reimbursed - We have snacks - Cash & Carry is extremely large and intimidating - There is more stuff to reimbursed yet - Comes to about $1600 in total ##Secretary's Report - Not here ##Fresher Rep's Report - Accurately representing our freshers through her absence ##Machine Technical Reports - They are warm - [HTL]: This just in: Everything is warm. > [VOX] arrives ##New equipment - We have two GTX 960s now - They are in Catfish and Cichlid - The old cards have been inherited by weaker machines ##Drinks and Snacks - We have snacks now ##External Affairs ###Mail - Checked by [SAS] - We had none ###Guild/SOC - Upcoming SOC meeting - Upcoming O-Day - Potential for tenancy busy bee before semester starts ###Other Entities - Nothing to reprot ##Events - O-Day - Stall has been paid for - [GOZ] is doing it - Uncharity Vigil - [TJB] is doing it - Camp - Meeting after this meeting - Fresher Welcome - Being organized - Computers will be set up with ET and OpenArena in lieu of a fresher LAN - Older members encouraged to backseat game - Intro to Programming - Nothing to report - ISS TF2 Tournament - Nothing to report ##Action Items - [SAS] to look into online camp consent forms - Done - "Probably not a thing" - [BG3] to organize fresher welcome - See Events - [TJB] to handle uncharity vigil - See Events - [TJB] to do TF2 tournament - See Events - [BG3] to get a blue membership sticker test page from UniPrint - Not Done - [BOB] to buy new air conditioner, screens, GPUs, and new server parts - Done and partly reimbursed - Purchase four more chairs to replace damaged chairs before semester starts ($159 each) when appropriate - Carried over to next meeting > [VOX] leaves > [MSW] arrives - Confirm proposed changes to constitution - See General Business - [SAS] to finalize and present door policy - See General Business - [ODF] to announce the OGM - Done - Email contained some minor errors that require correction - [BG3] to include these corrections in a follow up email - [BG3] to add the fresher LAN to the fresher guide - Not Done - Doesn't matter because it isn't on anymore anyway - Will instead update the entry on the Fresher Welcome - [TJB] to organize the fresher LAN - Not happening anymore ##General Business - [DAA]: reimburse [DAA] $19.96 for purchase of rotary tool accessory set (receipt in safe), coke credit is fine - [BG3] moves to reiburse [DAA] $19.96 in dispense credit, [JDN] seconds - Passes unanimously > [ODF] arrives, apologizes - [BOB]: reimburse [BOB] $650.76 for the two GTX960 graphics cards for the club. They came in over the approved budget due to credit card fees and the better model - This is $30.76 more than budgeted - This is in part due to credit card surchage - Please in the budget in future and inform committee - [BG3] moves to reimburse [BOB] $650.76 for these two GTX960s, [JDN] seconds - Passes unanimously - Confirm proposed changes to constitution - Ed VP is no longer automatically next in the chain of command after the President - In the event that an executive role is vacant, the committee may elect a membr of committee to temporarily fill that position - Similarly, in the absence of or at the wish of the President, the meeting shall elect its own chair - The changes, in their current state, are met with with the general approval of committee > [BG3] leaves > [BG3] arrives bearing aircon - [SAS] to finalize and present door policy - Policy was put up on projector and gone through in detail - Was discussed for a very long time - Policy to be modified and presented again at next meeting Meeting closed at 15:34 3 hour, 9 minute meeting, I hate you all ##Current Action Items - Purchase four more chairs to replace damaged chairs before semester starts ($159 each) when appropriate - [BG3] to organize fresher welcome - [TJB] to handle uncharity vigil - [TJB] to do TF2 tournament - [BG3] to get a blue membership sticker test page from UniPrint - [SAS] to modify and present door policy - [BG3] to modify the fresher welcome entry in the fresher guide Minutes uploaded by [GOZ] at 15:40 on 2015-01-29