University Computer Club Annual General Meeting 2015-03-24 ========================================================== Attendees: [BG3], [GOZ], [JDN], [ODF], [SAS], [HTL], [TJB], [GEE], [NTU], [DJF], [SRH], [JAB], [TBB], [MVP], [CAR], [333], [AJT], [TPG], [EJK], [CHS], [PTA], [TFM], [LDA], [AMS], [VIJ], [TFD], [BOJ], [DRG], [CJS], [CAT], [*OX], [jdd], [mallow], [tonyrat], [sup1212], [mthead], [ellarose], [fictionb2uty], [turtlex], [flyingoctopus], [torrigan], [eltonr], [mentallistic], [mikiomi], [crypteya], [johnn27], [heilar] Meeting opened at 13:14 - [GOZ] moves that the assembly consider [BG3]'s motion on notice that the University Computer Club removes all members from Door group. - Motion fails. President's Report ------------------ - We now have a copy of Robert's Rules of Order. - 2014 was a good year. - We ran our camp despite people ditching it for New Zealand. - We booked this year's camp. - The 40th Anniversary was a great success. - Thanks Matt Didcoe [MRD] for helping us get the University Club as a venue. - KDE Sucks. - We now have Molmol, our new file server. - We are still affiliated with the Societies Council. - We still haven't moved. - We still haven't been kicked out. - We are building relationships with the Computer science department. - The Computer Science Students Club is now talking to us. - Thanks to Wheel, Door, and Committee for their help. > Laura Hodge [ellarose] leaves. Vice President's Report ----------------------- - UCC dinner was great. - The University Club was a great venue. We should consider them for future big anniversaries. - Camp went well. - Same again this year. Treasurer's Report ------------------ - We didn't run out of money. - In fact we earned bit more money than we spent. - Currently accounts are: - $2621.37 in Westpac. - $38.30 on Card. - $4272.27 in Cash Reserve. - $50,504.79 in Term Deposit. - $302.16 in Guild. - We spent money on things like: - Molmol the new fileserver. - Blinkenlights the coke machine lights. - (Ed: Correction: This ~$200 project was in fact wholly funded by [BOB].) - New projector screen. - 40th anniversary dinner. - Camp. - $2,848.02 profit for 2014. - $1800 went into the cash reserve for the term deposit. - $54,165.84 total now. - Matures this time next year. - If you want more detail you can look at the linked reports or the tl;dr version if you're lazy and can tolerate comic sans. - Note the safe account is incorrect by $505 as a side effect of the books being fixed before my term and should read -$10 ($10 more money than expected). - - - - - If you want to look at the full accounts come see me after the AGM. Secretary's Report ------------------ - Mail was checked when Mitch didn't beat me to it. First Year Representative's Report ---------------------------------- - Okay, okay, okay, I have speech thingy. - My goal this year was to be a better fresher rep that last year's, which wasn't hard because the previous frep went AWOL. Vanished, if you will. - My fresher reports got more and more mysterious. Turned into conspiracy of the week. That passed in time. - Reads out a selection of reports from the year. - We have a lot of freshers now (like 70!). - We have fresher friendly events like Introduction to Programming and Learn to Linux. Ordinary Committee Members -------------------------- ###[TJB] - We ran a Dota 2 Tournament with the International Students Society. - I casted it. - Hope to run similar events in the future. ###[HTL] - Overall last year was fun in general. - I got to experience the joy of being on a committee that actually wants to do things! - Hopefully we can enjoy more three hour long meetings next year! ###[SAS] - I didn't do too much besides running camp. - I will be running the camp this year! Come along! - I edited the door policy. - People were mad. Election of Returning Officers ------------------------------ - [BG3] nominates [SAS] and [CJS] to be returning officers. [MVP] seconds. - Motion passes. Suspension of Standing Orders ----------------------------- - [BG3] moves that the assembly suspend standing orders. [MVP] seconds. - Motion passes. Election of the 2015 Committee ------------------------------ ###President - Standing nominations:: - Andrew Gozzard [GOZ] - Mitchell Pomery [BG3] - Jonathan Van Buren [ODF] nominated. Declines. - [GOZ]'s speech: - Has been a member of the club for four years. - In that time has been on Coke (when it existed), Wheel, and Door. - Has been on committee twice as OCM and once as Vice-President. - Considers the club has been invaluable to his education and social experience at university. - Wants to see the club continue to succeed this year as it did last year. - Supports the recent changes to the committee structure as they will allow more members to have as good an experience as he has. - [BG3]'s speech: - Learned a lot last year and was responsible for much of the leg work done in the club. - Believes he wielded the power well and wishes to do so again. - He wants to run more events and see the club grow and become more social. - Questions - If you are not elected will you run for any other positions? - [GOZ]: Yes, wherever he feels he can do a good job. - [BG3]: Only for OCM. - Do you have any other time commitments (job, university work, another committee, etc.)? - [GOZ]: No job. Not too heavy unit load. No other committee positions. - [BG3]: Part time job and internship, but they are super flexible. - With events largely removed from the President's list of duties what will you do instead? - [GOZ]: Does not feel the President should be separated from events and other committee business. President should be the face of the club and be involved in as much as possible. - [BG3]: President is more of a guiding role. Will interface with companies for sponsorship. > Laura Hodge [ellarose] returns. > MemberDB has been checked and people who are not current members have been informed. Only current members are allowed to vote. - Candidates leave the room. - Andrew Gozzard [GOZ] is elected President. ###Education Vice-President - Mitchell Pomery [BG3] nominated. Declines. - Lyndon White [*OX] nominated. Accepts. - Emma Krantz [EJK] nominated. Accepts. - John Hodge [TPG] nominated. Declines. - Lyndon White [*OX] withdraws. - The duties of the Education Vice-President are read from the constitution on request. - Alfred Burgess [TBB] nominated. Accepts. - Pradyumn Vij [VIJ] nominated. Accepts. - [EJK]'s speech: - Thinks she knows most of the assembly. - Wasn't going to run because she thought no one wanted her to run for this position. - Computer science student. - Has volunteered with Coder Dojo. - Has volunteered with NCSS challenge. - Wants to help people learn things. - [TBB]'s speech: - Was going to nominate for Social Vice-President. - Computer science student. - Competes in and helps train people to compete in the ACM International Collegiate Programming Competition through UWA. - [VIJ]'s speech: - Has been attending meetings. - Has helped the club regardless of being on committee. - He can educate people. - Computer science student. - Questions - What is your work load? - [EJK]: Barely doing any work. - [TBB]: Underloading this year. - [VIJ]: Barely does any work. - What do you want to teach? - [EJK]: Wants to continue Introduction to Programming and expand it. - [TBB]: Wants to continue Introduction to Programming. Also wants to come up with club project people can learn to do. - [VIJ]: Wants to teach hardware and networking stuff. - What ties do you have with other clubs or industries that might help you in your duties? - [EJK]: Works as a programmer and knows people who might do talks for the club. Father is and old UCC member and may be willing to do a talk. - [TBB]: Member of other Cameron Hall clubs (UWAnime and Unigames). - [VIJ]: Nothing of note. - What additional events would you run? - [EJK]: Interested in running a project weekend to work on club projects. - [TBB]: More tutorials on hardware and other technologies. - [VIJ]: Same as [EJK]. Potentially try to organize teams similarly to a workplace environment. - What services that UCC offers do you use? - [EJK]: Made use of the VM server and webhosting services. - [TBB]: Made use of webhosting. - [VIJ]: Has not used any but is aware of them. - What will you do to get more girls involved in UCC. - [EJK]: It is difficult for girls to join in because the field is so male dominated. Show them that UCC can be friendly and make them feel welcome. - [TBB]: Be friendly and helpful. - [VIJ]: Believes this is beyond the scope of the position. Will try to make people be friendly and welcoming. - Can you teach our members about hardware? - [EJK]: Limited hardware experience. Has some experience with Arduino. - [TBB]: Can teach people how to build PCs. - [VIJ]: Has been building PCs since primary school. - Candidates leave the room. - Emma Krantz [EJK] is elected Education Vice-President. > Ryan Hall [HTL] leaves. ###Social Vice-President - Standing nominations: - Ryan Hall [HTL] - Trent Bersan [TJB] nominated. Accepts. - Grace Rosario [mallow] nominated. Accepts. - Oscar Hermoso [CHS] nominated. Accepts. - Rowan Ashwin [heilar] nominated. Declines. - Jonathan Van Buren [ODF] nominated. Accepts. - [GOZ] speaking for [HTL]: - Very active member of UCC and Unigames. - Friendly and helpful. - Canadian. - Organizing UCC camp this year. - Has been involved with many UCC and Cameron Hall events in the past. - Was an Ordinary Committee Member last year. - [TJB]'s speech: - Active in club. Is around and helpful. - Ran a large number of our events and LANs last year. - Helped run ISS tournament last year and was in discussions with ISS for another one this year. - Was an Ordinary Committee Member last year. - [mallow]'s speech: - Has previously held a committee position with the UWA Fencing Club. - Around a lot, friendly and helpful. - [CHS]'s speech: - Been around for years. - Door member, always around, helpful, friendly. - [ODF]'s speech: - Fresher rep back in 2010. - Helped run many events including LANs, Charity Vigil, Cameron Hall Quiz Nights. - Participates in a lot of UCC events. - Questions: - [MVP] What is your workload and other commitments? - [TJB]: English major, spend a lot of my time gaming. - [mallow]: Not a lot besides kickboxing training. - [CHS]: Is taking a break from university this semester and has lots of time available. - [ODF]: "The time I have wasted recording answers to this question and now the time I have wasted answering this question should be indicative of how much time I have to waste on the position." - [VIJ]: How frequently would you like to run LANs and other gaming events for UCC? - [TJB]: Other external events (such as RFLan) conflict with our LANs on occasion, so it can be difficult to find the time. Other than that as many as is feasible. - [mallow]: As many as is feasible. Doesn't see why they shouldn't be every weekend. - [CHS]: As many as is feasible. Able to run many and would run them when people want them most. - [ODF]: Avoid running too many events to avoid saturation. Instead run a variety of different themed LANs. - [MVP]: What is your relationship with the other Cameron Hall clubs and external entities? - [TJB]: I have contacts with PLE computers and am a member of a number of other clubs. - [mallow]: Member of other clubs. - [CHS]: Member of Unigames and UniSFA. - [ODF]: Member of Unigames and UniSFA. - [HTL]: Member of Unigames and UniSFA. - [AMS]: Besides computing events, what other events would you be interested in running? - [TJB]: Dinners, lasertag, and anything else. - [mallow]: Anything people suggest that I can set up. - [CHS]: Used to be the guy who ran movie showings in UCC. Happy to do anything else as well. - [ODF]: Happy to run any events. - [SAS]: Are you willing to run the three main UCC events? (Camp, Dinner, EasterLAN) - [TJB]: I would be happy to run all of them. - [mallow]: I would be happy to run all of them. - [CHS]: I would be happy to run all of them. - [ODF]: I would be happy to run all of them. - [*OX]: What experience do you have with Guild event organization? - [TJB]: Dealt with them before. - [mallow]: No experience but happy to. - [CHS]: No experience but happy to. - [ODF]: Has run many events in the past. Fully qualified. Run camps 2 years in a row. - Candidates leave the room. - Trent Bersan [TJB] is elected Social Vice-President. ###Secretary - Andrew Seeley [AMS] nominated. Accepts. - Jonathan Van Buren [ODF] nominated. Accepts. - Oscar Hermoso [CHS] nominated. Accepts. - Alfred Burgess [TBB] nominated. Declines. - Chris Forbes [DJF] nominated. Accepts. - Lauren Gee [GEE] nominated. Declines. - Tim Davies [TFD] nominated. Declines. - [AMS]'s speech: - Often at meetings anyway. Willing to help out. - [ODF]'s speech: - Was secretary last year. Willing to help out in spite of the job sometimes being thankless and difficult. - [CHS]'s speech: - Often in the club. Always at meetings. - [DJF]'s speech: - In the clubroom often. Organization skills are poor but willing and enthusiastic to put in effort when it is required. - Questions: - How fast can you type? - [AMS]: Not very. - [ODF]: [Not minuted] - [CHS]: Can type fast because he uses a mechanical keyboard. - [DJF]: [Not minuted] - Are you able and willing to proofread club documentation and correspondence? - [AMS]: Yes. - [ODF]: Yes, but it has a nasty habit of getting caught as spam - [CHS]: No prior experience but willing to learn. - [DJF]: Professional experience with drafting and proofreading. - Do you have any experience taking minutes? - [AMS]: Yes. - [ODF]: Yes. - [CHS]: Yes. - [DJF]: Yes. - Will you make an concerted effort to attend most meetings? - [AMS]: Yes. - [ODF]: Yes. - [CHS]: Yes. - [DJF]: Yes. - Are you willing to take responsibility for the moderation of the UCC mailing lists? - [AMS]: Yes. - [ODF]: Yes. - [CHS]: Yes. - [DJF]: Yes. - Do you have any other time commitments? - [AMS]: [Not minuted] - [ODF]: [Not minuted] - [CHS]: Job, but times are flexible. - [DJF]: [Not minuted] - Candidates leave the room. - Oscar Hermoso [CHS] is elected Secretary. ###Treasurer - Standing nominations: - Jordan Meerwald [JDN] - Jordan Meerwald [JDN] is elected Treasurer by default. > Ryan Hall [HTL] returns before this point without being minuted. ###Education Officer - Standing nominations: - River Hearn [crypteya] - Emma Krantz [EJK] - Inelligible due to prior election to position of Education Vice-President. - Mitchell Pomery [BG3] nominated. Declines. - Andrew Seeley [AMS] nominated. Accepts. - Lauren Gee [GEE] nominated. Declines. - Alfred Burgess [TBB] nominated. Accepts. - Thomas Miller [TFM] nominated. Declines. - Ryan Hall [HTL] nominated. Declines. - [crypteya]'s speech: - Third year computer science student. - Member of Engineers Without Boarders UWA committee. - Keen on providing opportunities for people to learn - [AMS]'s speech: - Was planning on running for this position. - Notes an unfortunate decline in educational events in recent years. - Wants to run more and better educational events. - [TBB] - Computer science student. - Competes in and helps train people to compete in the ACM International Collegiate Programming Competition through UWA. - Questions: - Do you have any other time commitments? - [crypteya]: [Not minuted] - [AMS]: [Not minuted] - [TBB]: [Not minuted] - What do you want to teach? - [crypteya]: Wants to find people with experience in different areas and have them give presentations. - [AMS]: Wants to do more tech talks. Also wants to introduce some educational events around physical electronics. Wants to run educational events about hardware and software that UWA students are required to use in their studies (e.g: MATLAB). - [TBB]: Wants to extend the Introduction to Programming format to cover algorithms and other software concepts. - What are your fields of academic interest? - [crypteya]: Programming in general. - [AMS]: Hardware and electronics but also software and embedded systems. - [TBB]: Algorithms and other high-level software concepts. - Candidates leave the room. - Andrew Seeley [AMS] is elected Education Officer. > Grace Rosario [mallow] left before this point without being minuted. ###Social Officer - Standing nominations: - Grace Rosario [mallow] - Chris Forbes [DJF] - Ryan Hall [HTL] nominated. Accepts. - Jon Van Burn [ODF] nominated. Accepts. - Alfred Burgess [TBB] nominated. Accepts. - Rowan Ashwin [heilar] nominated. Accepts. - Thomas Miller [TFM] nominated. Accepts. - [mallow]'s speech: - Not in attendance. - [DJF]'s speech: - Will cover different aspect of the club. - As well as running LANs he is interested in running social events that are not necessarily computer related. - [HTL]'s speech: - Highly qualified for running events, having run many different events in the past for UCC as well as for other clubs. - [ODF]'s speech: - Has guild event management qualifications and Responsible Service of Alcohol (RSA) qualified. - Experienced with running events through Guild. - [TBB]'s speech: - Prepared to run any and all social events. - RSA qualified. - [heilar]'s speech: - Has experience organizing events through guild for other clubs. - [TFM]'s speech: - Prepared to run any and all social events. - Questions: - How will you promote events to members? - [DJF]: Communicate directly around the club by talking to people as well as with posters. - [HTL]: In as many ways as possible to achieve maximum exposure. - [ODF]: Social networking and posters. - [heilar]: More posters and other advertising in Cameron Hall. - [TBB]: Advertise to other Cameron Hall clubs' member bases. - [TFM]: [Not minuted] - What new events will you run? - [DJF]: [Not minuted] - [HTL]: Variation on our normal events (e.g: themed LANs). - [ODF]: Smaller, more frequent events. Shark-themed games during shark week. - [heilar]: Big and interclub events. Wants to do a large interclub event based around popular culture. - [TBB]: Paintball, lasertag, and other interclub events. - [TFM]: No plans for new events but willing to research options. - Are you able and willing to assist the Social Vice-President [TJB] with event organization? - [DJF]: Willing to help. Has a history of picking up [TJB]'s slack. - [HTL]: Has experient with and enjoys working with [TJB]. - [ODF]: Knows [TJB] well and is willing to work with him. - [heilar]: Knows [TJB] well and is willing to work with him. - [TBB]: Happy to be [TJB]'s left-hand man [sic]. - [TFM]: Happy to work with [TJB]. - Candidates leave the room. - Ryan Hall [HTL] is elected Social Officer. ###The First Year Representative - All first year members in attendance are nominated. - Andre Strydom [LDA] accepts. - Elton Rodrigues [eltonr] accepts. - Mitchel Phillips [mentallistic] accepts. - John Nguyen [johnn27] accepts. - All other nominees decline. - [LDA]'s speech: - [Not minuted] - [eltonr]'s speech: - [Not minuted] - [mentallistic]'s speech: - [Not minuted] - [johnn27]'s speech: - [Not minuted] - Questions: - [Not minuted] - Candidates leave the room. - Andre Strydom [LDA] is elected First Year Representative. ###Two Ordinary Committee Members - Standing nominations - River Hearn [crypteya] - Grace Rosario [mallow] - Chris Forbes [DJF] - Timothy Davies [TFD] - Mitchell Pomery [BG3] nominated. Accepts. - Peter Nguyen [PTA] nominated. Accepts. - Lauren Gee [GEE] nominated. Declines. - Jonathon Astbury [JAB] nominated. Accepts. - Lyndon White [*OX] nominated. Declines. - Jonathan Van Buren [ODF] nominated. Accepts. - Matthew Winslade [MVP] nominated. Accepts. - [crypteya]'s speech: - [Not minuted] - [mallow]'s speech: - [Not minuted] - [DJF]'s speech: - [Not minuted] - [TFD]'s speech: - [Not minuted] - [BG3]'s speech: - [Not minuted] - [PTA]'s speech: - [Not minuted] - [JAB]'s speech: - [Not minuted] - [ODF]'s speech: - [Not minuted] - [MVP]'s speech: - [Not minuted] - Questions: - Do you have a car and are willing to help out with snack and drink runs? - [Not minuted] - Candidates leave the room. - Mitchell Pomery [BG3] is elected Ordinary Committee Member. - Matthew Winslade [MVP] is elected Ordinary Committee Member. Reinstatement of Standing Orders -------------------------------- - [SAS] moves that standing orders be reinstated. - Motion passes. Motions on Notice ----------------- - [BG3] moves that the University Computer Club removes all members from Door Group. [GOZ] seconds. - [GOZ] points out that the Door group policy specifies that Door group shall be purged during the AGM at the discretion of Committee. - Motion passes. General Business ---------------- - [SAS]: Amendment of the 2013 Term Deposit Special Resolution - [BG3] moves to amend clause 6 of the 2013 Term Deposit Special Resolution to "This resolution shall be revisited at a General Meeting in January 2016". [SAS] seconds. - Motion passes. Meeting Closed at 15:46