UCC Committee Meeting Minutes 2015-05-05 Meeting opened at 17:48 Attendance: [GOZ], [JDN], [CHS], [AMS], [HTL], [LDA], [BG3], [MVP], [SAS] Apologies: [EJK], [TBS] Confirmation of minutes from previous meeting - Nothing to report ##President's Report - Been working on a major project since last meeting - Nothing to report - Thankyou to everyone who cleaned up UCC on Saturday ##Education Report - Ed VP isn't here - Talk this friday will be done by [DAA] - Topic will be about - Equipment isn't ready due to not being purchased - Unisfa possibly wanted in on this but haven't heard from them ##Social Report - Soc VP isn't here - Nothing to report-ish - Movie Night in Fresher Rep's Report ##Treasurer's Report - We have money - It may or may not have been Cleaned™ - $5016.71 in Westpac - $120.00 on card - $506.15 in Guild - Received $133 invoice for quiz night - Owe [JAB] $27.85 for cleaning supplies - Owe [JDN] $98.40 for cleanup pizza ##Secretary's Report - Nothing to report - Club has whiteboard markers, sec is happy ##Fresher Rep's Report - Movie Night on Friday - 10 attended, more people attending would be nice - Will be better advertised for next time ##Machine Technical Reports ###Servers - Scheduled power outtage happened - Motsugo, Merlo and Molmol weren't on the UPS - Ooops - Motsugo and molmol have been moved since - Hopefully it'll be better next time ###Network - Was on the UPS, is more or less fine (excluding anything WiFi) ###Desktops - Temporary user issue is still present - [RVS] looked at it but didn't have permissions ##New equipment - We found a PC in the loft during cleanup - Core 2 Quad and a GT 610 - No Drives - Its in the corner - Should go to lost property ##Drinks and Snacks - Have stocks of both but they are getting low ##External Affairs ###Mail - Will be checked ASAP ###Guild/SOC - [MVP] and [JDN] attened tenancy meeting - New draft for the tenancy agreement - Extending key access to all exec members - Changing time tenancy agreement ends - Allows for continuing of tenancy agreement post-year, pre-semester - Master plan update - No update (basically affirmation of old update) - More cleanliness inspections - Guild and tenancy to pay for cleaners to officially clean cameron hall - Looking like twice a week - Vaccuuming and bins in hallways emptied - SOC meeting minutes came out - Next SOC meeting is Wednesday 13th - [CHS] to contact SOC and get committee-only@ added to SOC mail list ###Other Entities - CASSA want to run a joint key signing event - Currently looking like a singing/karaoke event - Nothing confirmed yet - [BG3] and Soc representatives to be informed ##Events - Tenancy meeting and cleanup - Happened - Things were Cleaned™ - All door members showed up or apologised - Keyboards are squeaky clean - However complaints were made - Potential issues with losing keys/damage to keyboards - More care to be taken at next keyboard cleaning - Thanks to [JDN] for bringing jars for keycap cleaning - Additional cleanup(s) need to organised for shelf cleanout(s) - Camp - [SAS]: Still haven't heard back - [CHS] to advertise date of [REDACTED] event being held - 17th - 20th of July - Cameron Hall Tav Party - Tickets about to be in vending machine - Posters about to be up tomorrow - UWAnime interested in joining - DJs and photography being organised - [CHS] to send another email - Tech Talks - [DAA] this Friday - You ran ssh motsugo, what happens next will amaze you! ##Action Items - [BG3] to purchase lockbox - Ongoing LDA], [BG3], [MVP], [SAS] Apologies: [EJK], [TBS] Confirmation of minutes from previous meeting - Nothing to report ##President's Report - Been working on a major project since last meeting - Nothing to report - Thankyou to everyone who cleaned up UCC on Saturday ##Education Report - Ed VP isn't here - Talk this friday will be done by [DAA] - Topic will be about - Equipment isn't ready due to not being purchased - Unisfa possibly wanted in on this but haven't heard from them ##Social Report - Soc VP isn't here - Nothing to report-ish - Movie Night in Fresher Rep's Report ##Treasurer's Report - We have money - It may or may not have been Cleaned™ - $5016.71 in Westpac - $120.00 on card - $506.15 in Guild - Received $133 invoice for quiz night - Owe [JAB] $27.85 for cleaning supplies - Owe [JDN] $98.40 for cleanup pizza ##Secretary's Report - Nothing to report - Club has whiteboard markers, sec is happy ##Fresher Rep's Report - Movie Night on Friday - 10 attended, more people attending would be nice - Will be better advertised for next time ##Machine Technical Reports ###Servers - Scheduled power outtage happened - Motsugo, Merlo and Molmol weren't on the UPS - Ooops - Motsugo and molmol have been moved since - Hopefully it'll be better next time ###Network - Was on the UPS, is more or less fine (excluding anything WiFi) ###Desktops - Temporary user issue is still present - [RVS] looked at it but didn't have permissions ##New equipment - We found a PC in the loft during cleanup - Core 2 Quad and a GT 610 - No Drives - Its in the corner - Should go to lost property ##Drinks and Snacks - Have stocks of both but they are getting low ##External Affairs ###Mail - Will be checked ASAP ###Guild/SOC - [MVP] and [JDN] attened tenancy meeting - New draft for the tenancy agreement - Extending key access to all exec members - Changing time tenancy agreement ends - Allows for continuing of tenancy agreement post-year, pre-semester - Master plan update - No update (basically affirmation of old update) - More cleanliness inspections - Guild and tenancy to pay for cleaners to officially clean cameron hall - Looking like twice a week - Vaccuuming and bins in hallways emptied - SOC meeting minutes came out - Next SOC meeting is Wednesday 13th - [CHS] to contact SOC and get committee-only@ added to SOC mail list ###Other Entities - CASSA want to run a joint key signing event - Currently looking like a singing/karaoke event - Nothing confirmed yet - [BG3] and Soc representatives to be informed ##Events - Tenancy meeting and cleanup - Happened - Things were Cleaned™ - All door members showed up or apologised - Keyboards are squeaky clean - However complaints were made - Potential issues with losing keys/damage to keyboards - More care to be taken at next keyboard cleaning - Thanks to [JDN] for bringing jars for keycap cleaning - Additional cleanup(s) need to organised for shelf cleanout(s) - Camp - [SAS]: Still haven't heard back - [CHS] to advertise date of [REDACTED] event being held - 17th - 20th of July - Cameron Hall Tav Party - Tickets about to be in vending machine - Posters about to be up tomorrow - UWAnime interested in joining - DJs and photography being organised - [CHS] to send another email - Tech Talks - [DAA] this Friday - You ran ssh motsugo, what happens next will amaze you! - Pizza Night - Next one starts a little earlier so we can watch a trilogy - Will be on May 15th ##Action Items - [BG3] to purchase lockbox - Ongoing - [EJK] to buy another HDMI adapter - Ongoing - [BG3] to write vending machine payment system project documentation - Ongoing - [JDN]'s younger brother investigating Cockgrunter replacement - Details sent to committee-only@, will be sent to tech@ shortly - Ed to investigate collaborative building of PC - [JDN] to buy Blacklight a new cartridge - Ongoing - [BG3] to purchase of some (a heap) of reference posters to hang up - Ongoing ##General Business - [*OX]: I would like to run/have run a tech video night - Ed to collude with [*OX] about the organisation of this - Ed to also ask [SLX] about something something Google Hangout something ##Current Action Items - [CHS] tc ccntact SOC and get ccmmittee-cnly@ added to SOC mail list - Ed to collude with [*OX] about the organisation of Tech Vid Talk - [BG3] to purchase lockbox - [BG3] to write vending machine payment system project documentation - Committee investigating additional Windows machine - [JDN] to buy Blacklight a new cartridge - [BG3] to purchase of some (a heap) of reference posters to hang up - Ed to also ask [SLX] about something something Google Hangout something Meeting closed 19:11 Minutes uploaded by [CHS] at 19:34 on 2015-05-05