UCC Committee Meeting Minutes 2016-08-10 ======================================== Attendance: =========== Present: -------- - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [BLZ] Cain Nixey [Secretary] - [SOS] Alexander Sosin [Fresher Rep] - [MMM] Shahzad Siddiqui [Social Officer] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] - [JDN] Jordan Meerwald Late: ----- - [CHS] Oscar Hermoso [President] - [AMS] Andrew Seeley [Education Officer] Apologies: ---------- Absent: ------- Mentioned: ---------- - [TFD] Timothy Davis - [M12] Jeremy Cole - [RME] James Cox - [SRH] Sarah Lewis - [squalo] Brendan Ng - [BG3] Mitchell Pomery - [NTU] Nick Bannon - [LDA] André Strydom Confirmation of minutes from previous meeting ============================================= - [SAS] confirms Committee Reports ================= President's Report ------------------ - Tried to take a week off UCC - It's not working - I made a shortlist of things that I'd really, really like to see done this semester - If committee members feel like they have nothing to do, see this list - List: - Wrapper for ucc-adduser - Add members through a web-form interface - Wrapper to also interact with memberdb - (we don't need a physical database of members anymore) - Update wiki - Needs to be updated for current events, current machines, etc. - Redesign website - Desperately needs to be updated; - [CHS]: I intended to link the UCC website on my resume, but it does a very poor job of showing off the club - Add more features to Cerberus - Thanks again to [TFD] for working on this - Design and buy a banner for O-Day - Unisfa and Unigames have these, they look extremely slick - Has had a visible difference in O-Day/Club Carnival popularity Education Report ------------------ - Attended charity vigil meeting - see events - No date picked - Flarfing around with stairwell, unsure of push or pull - [SAS]: What do you want to do with portfolio? - hope for something with robotics, hopefully Sem1 Social Report ------------- - [SAS]: what do you want to do with portfolio? - More in events - LOL 1v1 - Redbull - CSGO 5s - Supersmash tourney Treasurer's Report ------------------ - Mastercard: $118.88 - Cheque: $8141.43 - Deposited all the notes into the bank, still a bunch of coins to go - Bought printer ink, need to be reimbursed $323 - [BLZ] seconds, 6 for, 1 against, 1 abstain - Total Cash on Hand: $3940.92 (Bank Accounts-Dispense) -This is before major costs including camp costs and actioned purchases - I learnt today that memebase.org is not a website for good memes, very disappointing :( Pseudo-Budget for Semester 2 ---------------------------- - Before the committee meeting [CHS], [BLZ], [DJF] and [M12] discussed our financial room for the rest of the year - All of our expenses are costed up below assuming that we blowout/pay more than we would like - (they're priced at the maximum of what is plausible for us to pay) - [CHS]: OK, here we go; - We have ~$8k of "cash on hand" going into semester 2 - We've already "spent" at least $1k of that; - $550 for reimburses that are owed - $450 for actioned purchases - Camp accommadation ([SAS] knows this figure, wasn't present for discussion) - Projected spending: - $700 for dinner (again, worst case scenarios) - $1500 for VR set-up (before grant) - $900 for desktop peripherals - $1300 for molmol harddrive upgrade - $200 for SSD and temp sensor for Napoli - $2000 for drinks/snacks refills to satisfy current dispense credit - Currently members have $4k of dispense credit - Between our markup of sales and our current stock, we can estimate the $2k necccesary to spend - $2000 for drinks/snack refills to satisfy new dispense credit in semester 2 - Same logic as above, for a projected $4000 of new dispense earnings - $200 for a new banner for UCC - Projected earning: - $400 for semester 2 grant - $700 for special projects grant - $4000 from dispense load-ups - (estimated by the $9000ish from semester one, minus memberships and camp tickets) - This totals to $3500 minus some camp costs - We should leave a buffer for emergencies of $2500 - This leaves UCC at least $1000 to comfortably work with to improve the club - This is money that the committee should want to spend to improve the club - Furthermore we can look for donations for the VR setup, and there will be some profit from events *Ask whether Ed team, Soc team, Secretary or OCMs want to make a report* Fresher Rep's Report -------------------- - Insert fresh meme here - To stale for this (sozza guys) - Club carnival "happened" - See events - Pizza night to "happen" - See events Machine Technical Reports ========================= Servers ------- - Still serving - Molmol needs stuff bought for it, see General Business Network ------- - Working Desktops -------- - Still on desks New equipment ============= - Microwave donated by [RME] - Big thanks, as always - Named Therac-25 - Go do some Googling, it's pretty horrific and/or interesting Drinks and Snacks ================= - [SOS]: "we be outta tuna, gib tuna plz" - Still have drinks and snacks External Affairs ================ Mail ---- - Checked: - Google Ads spammail - ACNC Charity Package - Contains info pertaining to UCC, now that we're a charity Guild/SOC --------- - Cameron Hall Logo - [SRH] is organising a meeting to get this all sorted - Thanks [SRH] - Guild is emailing committee@ - Please send committee-only@ - Never mind, this is just [SRH] - Club Carnival - See events - SOC Meeting - Wednesday 17th of August - [CHS] to attend Other Entities -------------- - Exist Events ====== - First things first, event promotion must be 1 week at least in advance - Use any email, just get it done - Lol Finals - Need to ask UCCans as volunteer staff - Fairly big, 5 volunteer the event - Basically floor organisers - Venue - Probs Varsity - They have no hire or min spend - Only problems are that major sporting events take priority - Oh they also don't know if they can actually run it (RIP) - If they can kitchen will be open - Tav - $440 hire for a Saturday - Can definitely run event - May be more convenient? - If we spend 1k, hire halves, if 2k no hire - No security needed - We also need a letter for royalties from Riot - Kitchen will be closed (RIP) - Captain Stirling - Considered, unavailable - LoL 1v1 Tournament - ULC wants to run a 1v1 LoL tournament with us in our clubroom - Probs around early September - Would be nice if we had 6 windows machines so we can run 3 games at a time - Rito will sponsor and help us with swag and solid RP prizes - Good opportunity to get new members? - UPS vs UCC CSGO 5v5 - [EAR] messaged the UPS president about possible event - He didn't reply - [EAR] proceeded to walk to their clubroom and ask about it - They seemed keen - Their president is playing so [CHS] better dominate - He replied at 11:36pm last night - Is interested - Keen to run a LAN setup in loft, with stream in clubroom - [SOS] to be cameraman, [EAR] prob commentate - Looking at a map ban/pick phase, maybe BO3 - Someone help me set up when it happens - HYPE! WOO! - SSB Tournament with Anime club - [MMM] and [EAR] went to ask [squalo] about running a SSB tourny - They have heaps of SSB players, so do we - Should be a pretty good step towards getting some more collab stuff in CH - [MMM] would be main organiser, should be pretty cool - ReLAN - Tried to contact Arts Union - [SAS] said he'll help me out with that - Anniversary Dinner - Asked [BG3] to ask around at work - Idk that many places - Also asked Russ, cos he eats out too much - Something I've been to that was quite good was the Byrneleigh - DrYES did stuff there, was lit fam - Expected attendence 25+ - Club Carnival - Oh boy Oh boy what a meme - Turns out rain is bad - Next time we need a tent - Pizza Night - It's happening boys - This Friday 10/8 - Movie: Bad Boys (recommendation by [EAR]) - gonna be gud, be there and be square - we ride together we die together, cyka blyat for life - Charity Vigil - Date TBD - Flarfing around with stairwell renovation Action Items ============ - reimburse [BG3] $494.36 - reimburse [NTU] $54.75 - reimburse [DJF] $323.00 *[CHS] and [AMS] arrive 1649* - Corydoras reinstall - [TBB] to do - Caan Windows install - Awaiting keys - [CHS] to follow up - [SOS] to Pizza Night - Done - [AMS] to contact [RME] for RockBand for Life - ReRockBandLAN for life - [AMS] to cordinate with soc - [EAR] to contact Arts for ReLAN - In contact - [EAR] to price up Anniversary Dinner - Ongoing, see events - Ed team to create a wiki page for 3D printer - To include: How to use - To include: A history of prints from the machine - [TBB]:: History- no; ExamplePrints- yes. - Also, give name to printer - Done I think; Hologram - Not done - Ed team to email tech@ about Cerberus - Also create wiki page for how to edit screen please - Wiki page for machine done - Currently unable to edit screen unless wheel. - This is still something that I'm still trying to set up. - [SOS] and [MMM] to organise a stall and prep for O-Day - "Done" - [TBB] to consider curtains for the loft - Not done - [SAS] to sort out UWAnime wifi - Ongoing - [BLZ] to email tech@ for purchase of mice and another email for screens - Half done, Mice email sent, screens tomorrow - Note to [BLZ]: mwave - [SAS]: Motion to budget $150 to buy 3 XM300s - [EAR] seconds, passes unanimously - [LDA] to make event/send email to make WC3 happen - Not done - [BLZ] to price up microwave - [RME] generous donation saved me an email, super thanks! - [JMA] to organise mousepads - [JMA] to talk to [CHS] - To consider purchasing extra mousepads // [CHS] is taking a much deserved break - [CHS] to look into wifi router specs - [CHS] & [TBB] to look into shirts - TShirts have recieved a quote from the manufacturer - Information is on the Facebook group - [CHS] forgot to send the email to the lists, it's in his draft mail folder - Will be sent after meeting - Polo shirt purchase ongoing - [CHS] to upload camp minutes - [CHS] to follow up with internal review of committee - [CHS] to deal with Woz General Business ================ - [SAS]: Membership fees for Semester Two - $5 off membership prices until 31st December - [DJF] seconds, passes unanimously - [CHS]: Buy a new ink cartridge - Done by [DJF] - Thanks [DJF] - [squalo] wants to have a presidents meeting for Cam Hall presidents - Something about going forward in unity - Seemed like a nice idea - Thats nice - [squalo]: It'd be cool if CH came together to pimp the loft - We agree! - It's a tenancy issue - molmol space issue - [AMS] and [CHS] to do - (Committee will consider solutions next week, probably going for a hybrid physical and digital solution) - Distribution of UCC keys - Currently we have 3 safe keys, one on president, one on the tresurer, 1 in the safe - UCC desktop security cable keys are locked within the safe - [CHS]: discussion in the clubroom - [EAR] motions that exec members of committee get security cable keys - [TBB] seconds, 5 for, 4 against - This will be reconsidered next week, [SAS] is likely to vote against - [BLZ] to price up the keys if even possible - [EAR] to facebook regarding peripherals - [JMA] cancelled DotA screening - [JMA]: Reminder to Door Members to stop people using machine blue cords - [AMS]: Door members are not being responsible for taking the bin out - [JMA]: just like a reminder to wheel members that they are still door members (if they are still door members) and to act as such - [BLZ]: Everyone should just be mature resposible adults, instead of giant babies - "Cain is a cunt" - Everyone in the room - [AMS]: Who can sudo ucc-adduser - Is there enough people? - [CHS]: all door members should be able to - [BLZ] motions that all door members have permission to run the ucc-adduser script - [EAR] seconds, 8 for, 1 abstain Meeting closed at 1751 Current Action Items ==================== - reimburse [BG3] $494.36 - reimburse [NTU] $54.75 - reimburse [DJF] $323.00 - Corydoras reinstall - [TBB] to do - Caan Windows install - Awaiting keys - [CHS] to follow up - [AMS] to contact [RME] for RockBand for Life - ReRockBandLAN for life - [AMS] to cordinate with soc - [EAR] to contact Arts for ReLAN - [EAR] to price up Anniversary Dinner - Ed team to create a wiki page for 3D printer - To include: How to use - To include: A history of prints from the machine - [TBB]:: History- no; ExamplePrints- yes. - Ed team to email tech@ about Cerberus - Also create wiki page for how to edit screen please - Currently unable to edit screen unless wheel. - This is still something that I'm still trying to set up. - [SAS] to sort out UWAnime wifi - [BLZ] to email tech@ for screens - Note to [BLZ]: mwave was where we got the last lot - [LDA] to make event/send email to make WC3 happen - [JMA] to organise mousepads - [JMA] to talk to [CHS] - To consider purchasing extra mousepads - [CHS] to look into wifi router specs - [CHS] & [TBB] to look into shirts - TShirts have recieved a quote from the manufacturer - Information is on the Facebook group - [CHS] forgot to send the email to the lists, it's in his draft mail folder - Will be sent after meeting - Polo shirt purchase ongoing - [CHS] to upload camp minutes - [CHS] to follow up with internal review of committee - [CHS] to deal with Woz - [SAS], [TBB] or [CHS] to confirm all door members can sudo ucc-adduser Minutes uploaded by [CHS] at 11:37 on 2016-08-11