> Meeting Opened: 14:10 UCC Committee Meeting Minutes 2016-10-05 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Fresher Rep] - [AMS] Andrew Seeley [Education Officer] - [MMM] Shahzad Siddiqui [Social Officer] - [JMA] Jake Alexander [OCM] Late: ----- Apologies: ---------- Absent: ------- - [EAR] Elton Rodrigues [Social VP] - [BLZ] Cain Nixey [Secretary] - [SAS] Samuel Shenton [OCM] Mentioned: ---------- - [GOZ] Andrew Gozzard - [TRS] James Andrewarthe - [BOB] Andrew Adamson - [*OX] Frames White - [DAA] David Adam - [TPG] John Hodge - [BIG] Nicholas Coetzer - [RME] James Cox - [BG3] Mitchell Pomery - [NTU] Nick Bannon Confirmation of minutes from previous meeting ============================================= - Confirmed, 1 correction - Last minutes stated that [TBB] got the LAN working at Charity Vigil - [GOZ] was the one to actually fix it - Thank you [GOZ] Committee Reports ================= President's Report ------------------ - Got a couple more action items done - See Action Items - UCC's speaker set up is slightly upgraded - [SOS] and [CHS] were cleaning up the clubroom - Found two old but functional speakers - From under the desks with old servers, not from the speaker box - Produces more sound than existing speakers - Replaced the Centre speaker - Previously was extremely quiet - Now less quiet - Remaining speaker was stored in multimedia box Treasurer's Report ------------------ - MasterCard: $157.04 - Cheque: $4695.01 - Guild: $1magin3 if the guild b4lance was the s4me. Every7ime 1 checked it - [TBB] really appreciates this - $1344.71 for those who didn't see it - Did a bunch of reimbursements, now the only person who needs reimbursing is me because... - I ordered the hot end, PrintrBot website is useless and it took about 10 tries before they would take my money. - reimburse me $127.34 please - [CHS] moves to reimburse [DJF] $127.34 for a 3 printer hot-end - [SOS] seconds - 5 for, 0 against, 1 abstain (passes) *Ask whether Ed team, Soc team, Secretary or OCMs want to make a report* Fresher Rep's Report -------------------- - Coffee table has been cleanish for a while now - good job team - as at 10:00 today, up to day 0 of clean - Fresh(er) rant inbound - [SOS]: We are the worst active clubroom (In terms of cleanliness) [...] freshers complain of this - Club room needs to be cleaned (purged) - And by cleaned, removal of tech that has long passed it's expiry date > [AMS] arrives 16:16 - Consider long term storage again - [DJF]: we should first find out when @wheel said that they would go through and clean - September? - [SOS]: We should put things into long-term storage and be catalogued - the suns under the table take up a lot of room - People have _really_ strong opinions on their leg room - [SOS]: [...] because fresher rep is best girl - The project bench; people leave their projects there and don't pack it up - tools should be put back into the tool-cupboard after use and not left out - Minimal-purging has been going on too long and some more serious purging should be done - [CHS] we are not a historical club, and old & devalued machines should be considered for removal - broken & old & unvalued machines - [SOS] unused stuff can be moved to a long-term storage system - [SOS] we are a club to provide _new_ tech to our members, not necessarily _old_ tech - [AMS] it is common that people learn on older tech than newer tech, especially at university - [JMA] book cases are a probably better starting point - [AMS] Stuff that is "thrown-out" should have the option to go to the tech-museum - [SOS] action plan: 1: look into long term storage (within the next week) 2: clean & sort the machine room 3: if that does not work; get @wheel to go through _everything_ -[AMS] the protein cups, powders, etc isn't appreciated - [TBB] agrees Machine Technical Reports ========================= Servers ------- - Merlo - Hard drive failing - Thanks to [TRS] for forwarding email to tech@ - Thanks to [BOB] for notifying of SSD issues - Feels bad man - New hard-drive ordered for $66 - WD 2.5" Blue 1TB WD10EZEX SATA3 64M 7200rpm HDD - Only needed a 500GB drive for Merlo - However, 1TB was their cheapest drive available - [EAR] to pick up from MSY - Ordered as a consumable - [*OX] said its ok - [*OX]: wanna fight me? - Molmol - [DAA] When Molmol was/is updated, we should also upgrade to FreeBSD 11.0 (citation needed) - take advantage of the downtime to do so - approximately 30minute update - Probably will occur Network ------- - No known issues Desktops -------- - [SOS]: Cobra - need new keyboards ASAP plz as the keyboard with 3d printed key is dead - We have a keyboard box, please take one from there - [JMA] there was permission issues - [TBB]: should have been fixed as at 20161003 - also windows trusting issues - ?? unknown - no major issues - [SOS]: Windows 10 PC has been having slow logins again - Talked to [TPG] about it - says our window login architecture needs to be changed - something wheel was working on but has been put on hold - ongoing - why aren't we using windows NT - [TBB] "I prefer the ACT" >[SOS] leaves 1635 New equipment ============= - [BIG] donated a bunch of headphones - Variety of functionality - Still appreciated - Thank you [BIG] - Relay For Life Money Tin - mug people (with their consent of course) and take their money - Currently located on the clubroom coffee table, but may be moved Drinks and Snacks ================= - drinking and/or snacking - we have snacks, we have drinks - snacks are getting low but are not an imminent issue - refill was done - [TBB]: [SAS] suggested we should replace the water bottles for the cooler - will be done; just 1 > meeting on hold 1700 > meeting resumed in clubroom 1704 External Affairs ================ Mail ---- - not checked Guild/SOC --------- - guild elections happened - will be ceremony for the fallen tree on oak lawn - tl;dr, nothing major Other Entities -------------- >[SOS] arrives 1709 - Stairs: looking for a 20161010 re-opening - Reminder that the stair cases should _not_ be used until reopened - Also if a sign says something is "closed due to construction" that means it it is unavailable for access Events ====== - ReLAN for Life - Happening this Friday the 7th - Event made on Facebook, Emails have been sent - [CHS] will be there the whole time, ready for set-up and pack-up - [CHS] is also looking after [RME]'s Rockband set-up - Please come up with fundraising ideas for the event - Pay to play Rockband - Smash Tournament - Happening next Friday the 14th - More prizes will be donated by [MMM] because feeling charitable - [CHS] requests receipts - Relay for Life - Happening on Saturday the 15th - Shirts have arrived for those who have signed up already - in server room - See [DJF] Facebook post for details - LOL Finals - Happening at the end of the month, Saturday the 29th - Unconfirmed, meeting with LOL-club president on Friday 20161007 - AI competition - UEC cancelled the event - [TBB] will try x.x Action Items ============ - [BG3] to Molmol - absent - [SAS] to sort out UWAnime wifi - [TBB] I've been told it's done(?) - [BLZ] to email tech@ for screens - Look, we've got enough screens - It's not worth spending the money - several people still think should > [sos] leaves 1722 - Not done - [JMA] to organise mouse pads - [DJF]: [CHS] please talk to me about it - awaiting on 2 last mouse pad design - Ongoing - [CHS] and [TBB] to organise shirt buy - [CHS] to send out T-Shirt Web-form - Sent to mailing lists - [CHS] to follow up with internal review of committee - ongoing, 2 awaiting - [JMA] and [CHS] to look into marquee - issue with marquee won't be ready before relay (maybe) - [CHS] moves to budget $850 for the purchase of a marquee - [ams] seconds - 6 for, 0 against, 0 abstain (passes) - [CHS] to purchase 3D printer hot-end - Done, purchased by [DJF] - [TBB] to catalogue library - ongoing, people moved books - Also web search form being made - [SOS] to see if projector actually works - Projector works fine - Drama was for nothing (memed some pizza nights) - [SOS]: I actually don't think it's working fine but we'll see - Like, it'll c**p itself but lets see how it will go #YOLO - Email to be sent about Health Hack, probably by [BLZ] - Sent out by [ODF] General Business ================ - Meeting location drama - [TBB] didn't like any of the official responses - I think we were too hostile - The notification emails should be updated to reflect the location of all the event - A formal apology should be given in regards to this - we _did not_ have the correct location on record - UCC wishes to formally apology for any inconvenience caused by the mix up - [TBB] The 2nd half of this meeting was in the clubroom - Was _not_ a good location, and too many distractions - [TPG] the meetings should usually be in the clubroom - [JMA] there is no disruption for the committee to move, why bother the other members - we have non-members turn up to our meetings anyway - There are other distractions that exist in Cameron hall. - [CHS] proposes that we should be actively announcing the meeting just before we head to the CCZ if not already being done > meeting closes 1741 Meeting closed at Current Action Items ==================== - [BG3] to Molmol - [BLZ] to email tech@ for screens - [JMA] to organise mouse pads - [CHS] and [TBB] to organise shirt buy - [CHS] to follow up with internal review of committee - [JMA] and [CHS] to look into marquee - [TBB] to catalogue library Minutes uploaded by [TBB] at 22:35 on 2016-10-10