UCC Committee Meeting Minutes 2016-10-13 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Fresher Rep] - [MMM] Shahzad Siddiqui [Social Officer] - [SAS] Samuel Shenton [OCM] - [VIJ] Pradyumn Vij Late: ----- Apologies: ---------- - [JMA] Jake Alexander [OCM] Absent: ------- - [BLZ] Cain Nixey [Secretary] - [AMS] Andrew Seeley [Education Officer] Mentioned: ---------- - [NTU] Nick Bannon - [BG3] Mitchell Pomery - [MSH] Matt Johnston Meeting opened 1600 Confirmation of minutes from previous meeting ============================================= - [TBB] edited and pushed minutes - Scripts were not set up properly - Fixed by [NTU], thanks - [VIJ]: They werent on Facebook so I dont know Committee Reports ================= President's Report ------------------ - It's been a pretty slow week - Club is more or less functional - Nothing to report Treasurer's Report ------------------ - Mastercard: $30.31 - Cheque: $4695.31 - Guild: $1334.71 Fresher Rep's Report -------------------- - I'd like to formally apologise for my disrespective behaviour of attending last committee meeting under a state of intoxication. - Emailed from people - Emailed Jack Looby - Doesnt reply to freshers apparently - No reply from Guild Engagenent Manager also - [CHS] to take [SOS] to Guild Engagement manager - Club cleanup - [TPG] is worried stuff left in storage will rot - [SOS]: Stuff in the clubroom is already rotting - Need to arrange for wheel to come in and chuck deal with old things - Club needs to keep moving forward to stay relevant - UCC used to be about new technology - No reply email from guild yet about long term storage - Current committee wheel aren't the appropriate wheel members to deal with old machines Machine Technical Reports ========================= Servers ------- - Still serving - molmol - Waiting for SAS card to get to Perth - Bill will be sent after it arrives - merlo - [EAR] and [CHS] purchased a 3.5" harddrive - Apparently 2.5" drives are needed - [CHS] to confirm this, and get 2.5" if neccesary - If not, [CHS] to install harddrive Network ------- - Working Desktops -------- - Cerberus is having problem where it is failing to load pages - Who put cerberus on a desk? - Probably memory issues - Clownfish - [DJF]: Free space issues? - [TBB] to investigate - Catfish - Space issues on the C: drive - [TBB] also to investigate New equipment ============= - Water dispenser bottle - New 3.5" inch 1TB harddrive Drinks and Snacks ================= - [DJF]: - I have a drink - I have a snack - Ugh - Drinksnack - [CHS] bought coke but they are 330mL and in trays instead of boxes, [CHS] you had one job - [CHS]: What's the problem with this? They were super cheap? What's wrong with trays/330mL? - Oh, can's are normally 375mL - Still fit in the machine fine - Don't tell anyone, shh External Affairs ================ Mail ---- - Secretary not present - Mail probably not checked Guild/SOC --------- - Nothing Other Entities -------------- - Nothing Events ====== - ReLAN For Life - Happened Friday the 7th - Succes - Big thanks to [RME] for lending Rockband - Went all life - Made ~$250 - Pizza was an adventure - Literally one guy at dominoes - Auctioned off extra garlic bread and pizza for charity - Before an event let Domino's know - Smash Tournament - Happening this Friday the 14th - Everything has been well advertised - [TBB] moves that the club budgets $30 towards Smash Brothers DLC for the upcoming tournament - [EAR] seconds - Note: the DLC will be attached to [CHS]'s Nintendo account, he promises to lend the wii for future tournaments - He will also pay it back when he gets a job - 4 for, 1 abstain, 2 against, passes - [CHS] moves to reimburse [MMM] ~$20 for advertising and prize costs - [SOS] seconds, passes unanimously - Full set-up will be done tomorrow - Two monitors will be taken from Windows machine (they're the best regarding response time) - Relay for Life - Happening this Saturday the 16th - Marquee organisation is too late to have it for the Relay - We're sharing an area with Panto, Unisfa and Unigames - Should be fine - LoL Finals - Happening on Saturday the 29th - [CHS] and [EAR] met with LoL club president - Explained our committee's expectations - Super receptive to our feedback - Finals will happen, needs organisation - [VIJ]: Recommend we don't engage with this club in the future, - They will die in SOC meetings as they don't bring anything to UWA that UCC doesn't already do Action Items ============ - [BG3] to Molmol - Ongoing - Monitors - Committee has changed their mind, we don't need monitors - [JMA] to organise mouse pads - Absent, probably ongoing - [CHS] to organise shirt buy - T-Shirts have been counted, order has been emailed through - 24 T-Shirts preordered + 6 extras - Nearly done, ongoing - [CHS] to follow up with internal review of committee - Ongoing - [JMA] and [CHS] to purchase marquee - Not done - [TBB] to catalogue library - Ongoing General Business ================ - DID ANYONE GET MARIANA PAVIA'S MESSAGE?!?!?!?!?!?!? - For context, committee@ recieved an email, got caught in moderations - Subject; 11TH OCTOBER 2016 - Written in all caps; DID YOU GET MY MESSAGE? - Just a meme basically, don't worry about this - [VIJ]: Why are there so many bags on the clubroom floor - *[SOS] goes off about no space in the clubroom* - Email to be sent to door by [CHS] - Regarding previous door drama - For everyone who was previously removed from the cleanup situation - Approach a committee member if you haven't been readded to door - Anyone who does not approach a committee member is considered inactive and will remain removed - Others will be readded - OGM - Agenda needs to be sent by Monday, ideally will be sent by Friday - Will be written up by Friday, communication between committee will be done online - [MSH]: Peanut m&ms for the machine - Sure, when we next buy snacks Meeting closed 17:11 Current Action Items ==================== - [BG3] to Molmol - [CHS] to organise shirt buy - [CHS] to follow up with internal review of committee - [JMA] and [CHS] to purchase marquee - [TBB] to catalogue library - [CHS] to take [SOS] to Guild Engagement manager - [TBB] to resolve space issues on Clownfish and Catfish - [CHS] to repalce merlo's bad hardrive Minutes uploaded by [CHS] at 11:43 on 2016-10-13