UCC Committee Meeting Minutes 2016-11-25 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [MMM] Shahzad Siddiqui [Social Officer] - [SAS] Samuel Shenton [OCM] - [M12] Jeremy Cole Late: ----- Apologies: ---------- - [TBB] Alfred Burgress [Education VP] - [JMA] Jake Alexander [OCM] Absent: ------- Mentioned: ---------- - [MLG] Grace Rosario Meeting opened: 1412 Confirmation of minutes from previous meeting ============================================= - [HYT] read them - Thanks Committee Reports ================= President's Report ------------------ - Exams are donerino - Thank goodness - Exam fail tally is up on the board - Currently looking nice and empty - That being said, marks aren't out yet - [CHS] got an interview for a job finally - Hooray - A lot of things are in motion for UCC - New Vive for the club, hype - LAN tonight, hype - Clubroom reallocation stuff, hype - Also organisation for stuff needs to actually begin - O-Day - Reimplement UCC website - Update UCC wiki - Planning for next year Secretary's Report ------------------ - Nothing Treasurer's Report ------------------ - Summer's here boys, time to door people wearing jeans - Bureau of Meteorology predicting nothing under 27 for the week, no excuses - [SOS] confirmed for weekly dogger of boys - Guild: $1344.71 - Cheque: $3,334.72 - Mastercard: $15.31 - We need to find an appropriate use for Special Project Grant money - Vive accessories/graphics card? - Shirts arrived, they look like poop - Waiting for the inevitable clusterfuck of unpaid shirts/not enough orders - Fucked up the speakers lol, got US plugs by accident - Two speakers in use by way of big transformer and adapter - Probably need to buy two $15 cables for the other 2 speakers [LDT] arrives 1418 Fresher Rep's Report -------------------- - Nothing - Freshers ok Machine Technical Reports ========================= Servers ------- - COMSSA dropped by on Monday the 21st - Had a problem with their server, didn't have remote access set up? - Resolved - Got hacked? - [SAS]: Again? - Admin called [BIG] - Something with UniGames website - Not even our problem - We called them, they didn't call back - feels bad man - Resolved Network ------- - Networking Desktops -------- - Mouse broken - Has broken sticker on it New equipment ============= - Shirts - Pick them up please - [CHS] to follow up Drinks and Snacks ================= - [DJF]: Car is being serviced, ideally drinking and snacking next week External Affairs ================ Mail ---- - Checked - Spam Guild/SOC --------- - O-Day Applications - Opened Tuesday the 22nd - Need to start thinking about this - Deadline is 30th of Jan - See Events? - Clubroom Reallocation Application - For those out of the loop, Tenancy is doing a "full reallocation" - UCC could easily keep our clubroom, but we're looking for an upgrade - Either a new clubroom with more space, or somewhere to move our server room - [SAS] has been working on this - Thanks - Due today 5pm - [SAS]: Moving to new rooms will give UCC a bigger opertunity to expand and improve - [SAS]: Next relocation is in 3 years - [CHS]: UCC's biggest issue is space - [EAR]: Cameron Hall culture limits UCC more that it benefits us, moving means we can make our own culture and start fresh - [MMM]: Moving put would be better, clubroom can feels toxic, can start fresh - [HYT]: On the fence, Cameron Hall culture is a critical part of UCC - [DJF]: Against move, what we will gain moving out is overrated, no club relations, currently we aren't in the best place, but we can work on it - [SAS]: Wrote proposal so he's for it, proposal doesn't cover cultural space, moving allows us to start up new inter club relations with a fresh start - [LDT]: UCC benefits most from surface area than volume, committee may be underestimating level of interactivity between clubs in Cameron Hall, could move into loft - [M12]: Our club is a big fish in a small pond, this move is a risk but gives us a lot more accessibility, doubt we'll lose old ties we've had relations with Cameron Hall clubs for a long time, the price will be huge and we may have to take money out of long term deposit - [M12]: We either expand UCC or move out of Camron Hall Other Entities -------------- - foundry10 - [CHS]'s actually done it - Committee couldn't stop him - Guild couldn't stop him - Australia's overcosted shipping and poor dollar value couldn't stop him - He got the HTC Vive for the club - (terms and conditions apply) - Big thanks to Lisa and foundry10 for their generosity - For those out of the loop; - [CHS] messaged Gabe N, asked him for a Vive - Gabe is cofounder of foundry10 with Lisa Castaneda - foundry10 offers UCC a Vive in exchange for reporting back with what we do with it - We sent them the results of our brainstorming at the last committee meeting - We got email confirmation this Monday that they would in fact send us a Vive - They were especially interested in us collaborating with high school students - foundry10 are an organisation with high school as their focus - This means that we will eventually, actually need to bring some kids to UCC - Or take the Vive to them, depending on how nextmittee wants to approach it - We'll need a working with children check - We can partner with the Uni to do this - This was the condition for us receiving the Vive - Definitely worth the $1300 that it would have otherwise cost us - [TRS] can provide high school contacts - COMSSA dropped by - See Machine Technical Reports: Servers Events ====== - End of Semester LAN - Happening tonight (Friday the 25th) - Event created by [CHS], EMP submitted, email sent - Events Event? - Happenened last year, do we want to do it this year too? - To be organised later - Ed Events for the holidays? - [MLG] mentioned building a robot at the LAN - Viciously insulted [DJF] after gracious suggestion of a robot specific event - Feelings were hurt - O-Day - (and other Fresher welcoming things) - To think about it next week Action Items ============ - [SOS], [HYT] and [CHS] to email guild about website - [LDT]: People got upset about money going towards website - We might want to consider how our money is spend with guild - Not done - [TBB] To email tech@ about vr projects - Not done - Committee must have read and understood all discussions regarding lock out hours - Not Done - [SOS] to email tech@ about windows key acquisition - Done - [JMA] and [CHS] to order mouse pads - [DJF] to door [JMA] and [CHS] if not completed by end of LAN (10:00am 26/11/16) - Not done - [CHS] to organise shirt buy - Shirts have been printed - Picked up by [JMA] and [SRH], thanks - Me too thanks - [TBB] to upload library to wiki - Wok ring on it - [JMA] and [CHS] to purchase marquee - Not done - Committee to discuss education events for the period Between exams and O-Week - Broken capslock or am I missing the meme here? - [LDT]: Build a website - To be done - [LDT] and [DJF] to look into new mice not working - Not Done - [DJF] to reimburse [TBB] for sausage sizzle - Receipts??? - Not Done General Business ================ - [CHS]: Are committee Members going away on Vacation during the holidays? - Firstly, should we change the meeting time during the holidays? - I know that we've changed the meeting a bunch recently, but perhaps committee wants to choose a different day for meetings instead of Friday - Secondly, I propose that committee takes a break from December 20th until Jan 2nd for a well earned holiday - Also, when are committee unable during the holidays (eg. out of the country) - [CHS] is out of the country from the 14th of December until the 31st of Dec - [CHS] to confirm dates with [SOS] - [CHS]: Student Guild lost property - After lost property floats around at the Guild student centre for 2 months, they stop caring about who owns it - [CHS] talked to the Guild receptionist, proposed that UCC takes it? - I know UCC doesn't need more junk, but USBs can be reformatted and sold? - Something something more variety for the vending machine - And laptop power cables can be kept, many UCCans look through boxes for a laptop cable if they forget their own - We could keep just one of each laptop model - And also allow UCCans to take them to keep - Sell the spares on ebay to fundraise for the club? - [CHS] picked it up - We got: - 30 mixed micro-usb/usb-c/lightning cables - A tub of 1-4 GB USBs - A tub of 8GB USBs - A tub of unknown GB USBs - An unlabled tub of USBs - Another 20 assorted small cables that aren't the above - A box of assorted laptop charge cords - Committees opinions? - [DJF]: Is this just dumpster diving? - If so, might be worthwhile - [DJF]: USB should be wiped - [CHS]: Need to take pictures of committee members for committee page - That's you, [HYT] and [RLD] - I'll take them after the meeting, and upload them - [DJF]: Why don't we use polls for things? - Facebook polls - We can, we will - [DJF]: Follow up on LAN discussion on Facebook - People need a theme - give people reason to be there - We need to spice it up - Committee needs to be more present on facebook attending things - [DJF]: Hardline stance on clubroom rules in holiday period - Create the right attitudes now to prepare for next semester - Most holiday users are frequent users, should know rules already - Get door members into the habit of follow ups and warnings - Committee agrees - [JMA]: Further discussion of clubroom as a personal storage space - To be discussed next meeting - [CHS]: Apologies, due to lack of time this was unable to be covered, will be covered next week - [SAS]: Further proposals for clubroom improvement - Follow up on lockout law Facebook discussion - Compulsory cleaning of clubroom on opening and/or 1100 each morning - Committee says no to top floor for clubroom move - [SAS]: Throw emails at door - [SAS]: Should introduce wiping down station after using it - Door member enforces it - [M12]: everyone wiping down a machine is impractical - Should be done on a daily basis - It would be to expensive - [SAS]: Need to buy deodorant - Will be done soon - [LDT]: Have a poster in the room, telling people it's ok to tell people they are exhibiting aspects of lack of hygiene - [SAS]: Need to organise a day for cleaning up room - Committee/Wheel clean up day - Things to be clean - Wiping Desks (opening room) - Vacuuming (opening room) - Chairs pushed in (closing room) - Peripherals (closing room) - Couches + chairs (closing room) - Rubbish/coffee table (closing room) - Projects bench (closing room) Meeting closed at 1605 Current Action Items ==================== - [SOS], [HYT] and [CHS] to email guild about website - [TBB] To email tech@ about vr projects - Committee must have read and understood all discussions regarding lock out hours - [JMA] and [CHS] to order mouse pads - [TBB] to upload library to wiki - [JMA] and [CHS] to purchase marquee - Committee to discuss education events for the period Between exams and O-Week - [LDT] and [DJF] to look into new mice not working - [DJF] to reimburse [TBB] for sausage sizzle Minutes uploaded by [SOS] at 18:52 on 2016-11-27