UCC Committee Meeting Minutes 2017-02-17 ======================================== Attendance: =========== Present: -------- - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [BLZ] Cain Nixey [Secretary] - [DIE] Cam Locke [Social Officer] - [SAS] Samuel Shenton [OCM] - [GOZ] Andrew Gozzard Late: ----- Apologies: ---------- - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [JMA] Jake Alexander [OCM] Absent: ------- Mentioned: ---------- - [CHS] Oscar Hermoso - [AMS] Andrew Seeley - [LCR] Liam Runciman - [LAI] Liam Spense - [LIB] Edward Kammann Meeting opened: 1514 Confirmation of minutes from previous meeting ============================================= - [BLZ] got the OK - thinks they were barely passable. Committee Reports ================= Interim President's Report ------------------ - I’ve been iPOTUCC for a whole week and not a single intern has given me sexual relations - [DJF] to resign from President - Just kidding! - Went to SOC meeting, what a waste of my time - Mainly targeted at clubs that have late elections - Guild confirmed facists who don’t care about campus culture - Student Leadership dates are April 19, 20 - At least one exec position for 2017 committee needs to have done this in 2016 or 2017 - Treasurer training is March 8, 14, 22, 28 - 2017 treasurer needs to do this - Voted yes for Biomedical Engineers Club, no for Baha’I and Wine Appreciation Clubs - I want this included as part of every SOC meeting report going forward, members deserve to know Secretary's Report ------------------ - Beep boop Treasurer's Report ------------------ - [CHS] purchased mousepads for $153.13 - Please reimburse - [DIE] seconds, 6 for, passes. - [DJF] purchased sweat pads for vive for $62.70+tax - Please reimburse - next week, so we know tax - [DJF] purchased half a drinks run for 93.34 - Please reimburse - DIE seconds, 5 for, 1 abstain - Mastercard: $69.31 - Cheque: $3801.00 - Guild: $1814.82 Fresher Rep's Report -------------------- - Apologies Machine Technical Reports ========================= Servers ------- - Upgrade this Sunday - Expect possible disconnects and periods of downtime - Come along if you want to see how nerds hack together the magic system that lets you login to multiple OSs Network ------- - Net working Desktops -------- - Rearranged due to busy bee, hopefully roughly in the same spot, sorry for the inconvience New equipment ============= - New vaccuum - 3D print a replacement button - [LDT] to do Drinks and Snacks ================= - Half a drink run done on Tuesday - We now have Vanilla Pepsi Max - Half of committee: It's nice - Other half plus snacks to be done this week External Affairs ================ Mail ---- - Checked - No mail Guild/SOC --------- - SOC Meeting - See interim President's Report - Tenancy Meeting - Signed tenancy agreement today (17/02) - Valid for 3 years - The cupboards outside the clubroom are being refurbished - We need to take all our stuff out while they reallocate Other Entities -------------- - Robogals "dropped the 'seen' on me" - Facebook messaged because email bounced and website has no contact us section - Campus Quest - [EAR] signed up UCC - Moderate success last year - Wed and Thurs 22nd and 23rd, 1430-1800 Events ====== > [GOZ] leaves - O'Day - 24th of February - Everything bagged and tagged by 21st (electronic verification) - Intro to Programming - Every Friday, starting week 3 17th of March - Fresher Welcome - Second Monday 6th of March - [AMS]: "Lock it in eddy" Action Items ============ - [SAS] to add [LCR], [LAI] and [LIB] TLAs - Done! - [CHS] to email guild about website - Uh? Not believed to be done - Hijacked by [TBB] - [TBB] to upload library to wiki - Not done - [TBB] to catalogue tool cupboard - In progress > [DIE] temporarly leaves - [TBB] to upload/print fresher guides - On github - Will be linked in discord - Committee to confirm by Monday 2359 - Printed by Wednesday - [DJF], [JMA] to purchase marquee - To discuss in general business - [DJF] to follow up on mousepads - Done on Jan 8th, waiting on delivery - [EAR] to maintain O-Day prep - Maintained - [DIE] to investigate robots - See General Business - [BLZ] to remind door members of signup process and acceptable behaviour, as well as the new door policy - In progress, received personal refresher on signups - [DJF] to welcome email > [DIE] returns - [JMA] to buy stickers General Business ================ - [BLZ]: Would committee be interested in a "splat buy" rule for HTC Vive games? - I'm happy to pitch $40 USD at Vive games if somebody will match it - Yes on a case by case basis - If you're interested, talk to a committee member - [BLZ]: I would like to be reimbursed for O'day games I purchased for the club account - $47 dollars, EAR seconds, 5 for, 1 abstain, pass - [BLZ]: I move that we reimburse [LDT] $40.36 for tiltbrush - This purchase was part of the vive accquistion deal - [DIE] seconds, 6 for, pass - [DIE]: Robotics Update - Has a plan - 5 events a semester, some being construction, some being programming, 1 combined. Prizes for winner(s). - Will follow through, see past commitments to other clubs dispite not being a committee members - Found a cheap set on Gumtree - $350 - Could have by O-Day - $500 base - [DIE] moves to budget $850 to buy 2 kits of EV3 lego mindstorm robtits - [DJF] seconds, 4 for, 1 against, 1 abstain - [DJF]: Lets discuss marquees - Printed marquees are $1600 as a standard - [CHS] contacted bunnings who have a 3x6m marquee for $349 - Time is a factor, we can't get anything delivered anymore - We can always just get a separate printed banner - [BLZ]: I move that we buy [TBB]s option from Bunnings Subiaco - [DIE] seconds, 6 for, passes - [LDT]: Also purcased Vive waterproof cover for $65.35 - [DIE] seconds, 6 for, pass Meeting closed at 1639 Current Action Items ==================== Minutes uploaded by [BLZ] at 17:07 on 2017-02-18