Meeting Opened 13:16, 18/04/2017 Attendees: [TBB][AJT][CAM][LDT][ACK][KEK] Apologies: [M12][DJF] Absent: Fresher Rep Mentions [NTU][BIG] Confirmation of minutes from previous meeting ============================================= There was an error on the reimbursals - It hasn't been done yet - [AJT] motion to reimburse [DJF] for large coke run - second by [CAM] - passes unanimously ================= Committee Reports ================= President's Report ------------------ - MIA Secretary's Report ------------------ - MIA Treasurer's Report ------------------ - [AJT] motions to reimburse [NTU] for $257.25 for a coke run - [TBB] seconds - passes unanimously - Money - Cheque $4782- - Mastercard $8- - Guild $2030- - Cash Reserve $1200- - Term Deposit $56,294- Fresher Rep's Report -------------------- - MIA ================= Portfolio Reports ================= Education --------- - Robotics went but was interupted by a flaming pie - see events - Discustion with [BIG] to run/supervise event on Thursday 27th April - See Events for discussion and details Social ------ -PLE - Still waiting on reply. Goodies to be picked up from a branch in Perth. -Austin Computers - Going to the branch today to pick-up our free stuff. - They asked for us to hang up a banner and take photos for them. - 3x Logitech mice purchased at $45 each. ($135) - Pricematched to MSY. -HTC Vive Clamps - Need to buy from Bunnings. Costs $29ea - I can buy them tonight. Reimburse later. -Fresher LAN - Mostly everything good to go. Me excited. ========================= Machine Technical Reports ========================= Servers ------- - Motsugo Disk - Recommended to get a spare for next time - The drive is easy to purchase upon another failure - One shall be purchased - 2TB SATA drive - $179AUD per disk - Picking this one due to its reliability and its similar properties to existing drives - Getting from PLE ;) - [TBB] motions to budget $180 - [CAM] seconds - Passes unanimously Network ------- - AD Upgrade Progress - [CAM] Still unable to log in Desktops -------- - One of the speakers has been damaged from constantly loud music - please treat equipment better - This includes wrapping up Headphones after use Others ------ - White 11 Circuit is not working - This is the circuit that Cerberus is plugged into as well as a few other machines - The circuit above the desk ============= New equipment ============= - None ================= Drinks and Snacks ================= - We have 1k Drinks in the clubroom - There is a new code for the lock box ================ External Affairs ================ Mail ---- - WesPac sent mail to the MathsLink building - Was stuff for Arend and Jeremy - Other Wespac mail - Got mail for [GOZ] - A bank statement Guild/SOC --------- - Soc Meeting - We came 5th - There was a quiz night during soc - The rules for being incorporated changed last year - We ave to deal with this - New Clubs - Hot Brew Society : Voted No : affiliated - UWA Filipino Australia Student Associated : Vote No : Affiliated (I think) - Clubs aren't allowed to store money from grants outside of guild Other Entities -------------- - Still Exist ====== Events ====== Robotics - Interupted by flaming pie incident - Due to interuption, there was a time extension on the challenge - The next one will be to throw a little red ball 5m in a straight line Fresher LAN - This Friday; be Hype! - Sale of RedBull - Some redbull will be brought and sold separate from the vending machine - They don't fit in the machine - Electronics Event - A Intro to basic electronics one-off event - Robotics will be held off a week - Gives more time for planning and advertisement for the robotics to return - [BIG] is deemed to be a good choice for this - [BIG] actually does stuff with microcontrollers - Basement electronics teir stuff - Wants this to be really _big_ - Advertisement and planning will be done by [LDT] - Costs will probably fall under consumables - Time yet to be finalized - Over 1 hour long, less than 2 hours long - Things to cover - Quick refresher on theory - Basic circuit planning - How to solder - A lot of talk in regards to soldering and when you may/may not want to do it - Basic tests for isolating faults - Multimeter use - How to lever open a chassis (to get at the delicious electronics inside) - Resistor colourcode reading - Number of helpers needed will be proportional to number of people to rock up Quiz Night - We made an event - We shall be donating TBD - [CAM][KEK] is encharged with this - 12th May 2017 6pm - Tickets on sale now - $15ea or $100 for a table of 8 - 18+ event ============ Action Items ============ [TBB][CFE]: Fix Cerberus - White 11 FITH - We can just throw a long extension cord over the wall if you like - "It would be nice to have it before the Fresher LAN" [M12]: attend SOC Meeting on April 12 - Done; see Other Entities - Guild/Soc [M12]: lock overdue accounts ASAP - unknown [AJT]: organise First Airaining with UniSFA/UniGames w/ attendees - Ongoing probably late may [TBB]: purchase 4 Windows Licences - [TBB] is broke so can't get reimbursed for it until has money [KEK]: purchase 3 Logitech G402 Mice - Almost; going after meeting [M12], [AJT], [KEK]: attend Student Leadership Training -> 19/20 April - Tomorrow ;) All Committee: update wiki/HowToCommittee - To be continues - Not done [TBB]: Website response from Guild - null [TBB] Tool Cupboard -> Wiki - Ongoing - More has been recorded [M12]: Follow up with ACNC - Unknown [DIE]: Work out storage requirements - [DJF]: handle application - Of all the stuff we have, there is nothing we have to store outside the club - which is "fine". we don't _need_ more storage - We aren't going to manage to create more space in the clubroom now but there isn't much we can do - Server maintainence stuff might be able to store outside the clubroom - We don't _need_ it as much as other clubs may - Very low on storage across guild - We will apply regardless of this Reimbursements ——————— [AJT]: $49.75 for pizza - done [DJF]: $70.96 for cleaning supplies and drinks - $11 done - rest when reciept [NTU]: $257.25 drinks bought, $250 reimbursement, please - done General Business ================ - [NTU]: Cash&Carry run: long best-before crisps, please | [CAM]: "They're called chips" | [TBB]: "No they're not" | [CAM]: "Look, I can see why a computer club we might not want to call them chips but I think we should anyway" - [LDT]: Will see to it that Doritos makes branded RAM to increase the confusion Meeting closed 1405