UCC Committee Meeting Minutes 2017-05-18 =================================== Attendance ========= Attendees: [DJF] Chris Forbes [President] [AJT] Alex Thatcher [Treasurer] [RYS] Ruisi Chen [Secretary] [LDT] Roland Kerr [Education VP] [DIE] Cam Locke [Education Officer] [ROB] Rob Hortin [Social Officer] [CFE] Zack Wong [OCM] [TPG] also cUCC Committee Meeting Minutes 2017-05-25 ======================================== Attendance ---------- Attendees: - [DJF] Chris Forbes [President] - [AJT] Alex Thatcher [Treasurer] - [RYS] Ruisi Chen [Secretary] - [BIG] Nicholas Coetzer [OCM] - [KEK] Arend Pramoko [Social VP] - [ROB] Rob Hortin [Social Officer] - [LDT] Roland Kerr [Education VP] - [DXT] Declan Tanna [FREP] - [TPG] John Hodge [contributed to discussion] Apologies: - [DIE] Cam Locke [Education Officer] - [CFE] Zack Wong [OCM] Mentions: - [MSW] Matt Winslade - [GOZ] Andrew Gozzard - [NTU] Nick Bannon ========================================= Meeting Opened 13:09 ========================================= Confirmation of Minutes - Probably ========================================= Committee Reports ----------------- President's Report - Eats a cupcake - Takes forever to speak due to cupcake in mouth - Working on camp stuff - Went to the SOC meeting and got angry Treasurer's Report - Cheque: $4199.77 - Card: $8.71 - Guild: $127.01 - Treasurer turned 21 today, happy birthday - We owe unigames $41.65 for quiz night - They want it in cash - Suggestions: Do it in NZ $2 coins, or .50c - Unigames IPP agerey reacts Secretary's Report - Sent out last week's minutes late - Apparently I'm also meant to reply to the list - Shouldn't happen again Fresher Rep's Report - *general discussion of fresher events that never happened* - I was gonna ask people to do stuff next thursday, will advertise on the facebook page, will send an email ========================================= Portfolio Reports ----------------- Education - Nothing further from [MSW], means no significant progress - Running out of time for a break-and-build a PC event - Could focus around building Oscar's PC - Study break is probably the latest we can have this run - Failing all else, will probably advertise for study break - Concerned about attendance during study break - Could just be saved for next semester - This event could just be run twice - [LDT] is keen for another 3D printing talk - Robotics died, it's still dead - Electronics sequel is anticipated for next semester - More leg work needed for vive payback - Need to come up with a plan soon - Software candidates are being explored, need to be tested - [GOZ] said he wanted to run a 6-week long program where people would build a CPU as a follow up to the electronics tech talks, need to contact gozz and get the details for that. Would be worthwhile. To be pursued. Social - Uh. - I don't have anything - Quiz night was cool - Subcommittee meeting to discuss improvements - Distribution of prizes could be improved - Arend was not there for most of it because he had to set up overwatch - Task of writing quiz could have been delegated better - End of semester LAN is in the works, need to figure out best date - Camp is looking cool - Overwatch events was cool - [BIG] some of the freshers have expressed interest in an RTS LAN - DOTA tournament - Apparently too much league, not enough dota - 1v1 dota tournament? *skepticism that this is the best format* - Format of tournament to be discussed - *bad dota memes* - Possible prizes discussed - Fresher thursday games night - [KEK] can lend his steam account ========================================= Machine Technical Reports ------------------------- Servers - [TPG] new sever deployed as MALTAIR, old maltair is now MURASOI - WALNUT has been inserted - Got rid of an entire rack of stuff, and an entire rack - 4 machines now with 10G internet - Rack outside the room is free for the taking of members - List of thrown out stuff to be compiled so people can know what's getting chucked - *general discussion about logistics of getting things off our hands* - 300G disks are old and probably not worth anything substantial - If no member wants to take them off our hands (free to a good home) otherwise might be flogged on the internet for whatever they're worth - [BIG] wants catalogue of stuff for a decent chunk of our membership who do not come into the clubroom on the regular and may want this stuff Desktops - Working well - Catfish has a new user database, accessible to freshers can use it now - It still won't update, but up to date as of a week ago - Nothing broken (probably) - One of the keyboards has a sticky 'R' key - Headphone/Speaker weirdness, jack picks up stuff that is nearby - Stripped shielding from another speaker, because it was already broken and interfering with sound quality Others - Hologram still works - Still projecting this, as recent as early this week ========================================= New Equipment ------------- - Already covered in servers etc. ========================================= Drinks and Snacks ----------------- - Additional chocolate required (m&m's, mars bars etc.) - [DJF] surprised chips are really good, for size and price - coke discussed ========================================= External Affairs ---------------- Mail - No new mail? Or hasn't been checked - There is probably no mail Guild/SOC - Campus culture themed SOC meeting last night - Disaffiliations - Ahlulbayt society of UWA - Oxfam - Affiliations - SABAS - UWA Vietnamese Student Association - Fance Dance Society (ballroom dancing) - Harry Potter Society - Is a political scam - CUCC discussed - Confederate of University Computer Clubs - ALL FOR ONE AND ONE FOR ALL ========================================= Events ------ - Overwatch happened, was cool beat UWAnime - How to train your server went reasonably well - Decent turnout - Was good ========================================= Action Items ------------ - Update committee wiki - No they have not - Arend and Rob said they would do it - To quote roland, I will believe it when i see it - Labelling stuff - Labeller tape needed - [DJF] to buy tape - Barcode stuff will not happen anytime soon, but there are plans - [DJF] went to SOC meeting - [ROB] has been surveying door members - Bit stuck with what is actually going to be changed ========================================= Reimbursements -------------- - [KEK] bought prizes for quiznight, had reciept and now it is lost - $48: sweet talk [AJT] to get it back - PLE and AUSTIN: Phone cases, compressed air can, USB's and mousepads - [LDT] electronics stuff - reimbursement to happen - Semester 1 grants are due next week, Friday 2nd June ========================================= General Business ---------------- - [NTU] posted in the agenda: Machine room fluro is dead, need a new one - [LDT] actioned to purchase $6 replacement fluro - Update on windows keys - The set of keys we have been given can have 5 activations across any number - Each key has 50 activations - Just activated corvo, so should have valid windows key - 4 other desktops can be activated - 5 at any one time, windows 7 can be used as well as windows 10 - Catfish should be kept on Windows 10 - Disucssion of room organisation, the number and type of desktops we have/could fit in - Discussion re: increasing number of screws in lockbox to accomodate for our keys - [KEK] wishes [DIE] was here ========================================= Meeting Closed 14:27 =========================================ontributed to discussion Apologies: [BIG] Nicholas Coetzer [OCM] [DXT] Declan Tanna [FREP] [KEK] Arend Pramoko [Social VP] Absent: N/A Mentions: [MSW] Matt Winslade [BOB] Andrew Adamson [NTU] Nick Bannon ============= Meeting Opened 13:09 ==================================== Confirmation of minutes from previous meeting Probably Chris read them =============== Committee Reports =============== President’s Report Worked on more of the books, now our term deposits are legit and doesn’t look like we lost $50k Thinks it’s almost finished Got the keys for the cupboard (discussed further below) Camp: tried to talk to Kasey Need everyone’s RSA and first aid Secretary’s Report I don’t remember sending out last week’s minutes but apparently that happened? It did not happen, last week’s minutes got sent to committee list not the general mailing list They have now been sent out to the regular mailing list The script seems to be fixed for the meeting reminder emails credit: [DJF] Treasurer’s Report Reimbursed [BOB] $1903.81 Cheque: $4582.27 Mastercard: $8.71 Guild: $127.01 Reimbursements needed for: Went on foodrun with Cam this morning Move to reimburse alex Seconded Motion passes Fresher Rep’s Report MIA ============= Portfolio Reports ============= Education [LDT] talked to [MSW] some more, potentially got his ass in gear, i seriously doubt build and break a PC will be ready for next week just given the timeline we are operating on We still have a previous member’s PC in the machine room that’s been there for a year Potentially frankenstein it with catfish/porcupine Expertise would be nice, but should be very easy to arrange for the presence of people who know how to build a PC Tentative date, Maybe wednesday week after next Complications include winslade working full time, personally difficult for him to get here before 5, could kick things off a bit earlier Contingent on him getting the pieces Education Officer Robotics is dead Finding ways to either revamp event or improve on future events Server related events are Friday/Saturday How to train your server Friday 19th May 6-7PM start (but depends on when people show up) Actually, it starts at 4:30, and beginners are welcome. Between tpg and I, we can answer questions about: - Networking - Firewalls - Ports - Virtual machines - Storage - Remote access - Command line stuff - Running your own services - Programming - Hardware - Linux - That weird computer concept that you never quite got - And a whole lot more, while you attempt to install something on one of the old machines out of the UCC machine room. Social Arend is not here, that’s fine Overwatch event is still going forward, arend said he should be able to be there ROB will not be there, but he never said he would be You need to own/gain access to a copy of overwatch to participate End of semester LAN should probably happen Pre-exams de-stress LAN (2nd/3rd June) or Post-exams LAN (24/25th)?? Making a shirt for declan to wear [ROB] to decide ===================== Machine Technical Reports ===================== Servers New server, not yet deployed Network Nothing is going wrong at this very moment Complaints from league players, but that may just be them complaining in general Desktops We got them Cobra Graphics issues when rebooted [DIE] played video games on linux and nobody died He has opinions on this Others ============= New Equipment Server stuff Most of the mousepads =============== Drinks and Snacks Got drinks, mostly vanilla pepsi max There’s a strong market for vanilla bepis Got chips & chocolate ============ External Affairs ============ Mail Did you hear we got mousepads Nothing else Guild/SOC SOC meeting 24th May [DJF] to attend We got cupboards Cameron Hall Loft cupboards 3, 4, 5, 6 Keys are in the lock-box because door members will need them They are currently labelled, but we may need more permanent labels Ethernet cables will probably go into those cupboards (most of the LAN stuff) Debate about storage of protein shakes Some argue that we should not be storing protein powder in the clubroom Apparently several members store their personal protein powder in the room It’s clutter, other clutter needs to be disposed of as well Need to work out how to use our current space, and see how much other space we need to sort out Debate about how much stuff we can get rid of to make a meaningful difference in the amount of storage space we need Other Entities None ====== Events Quiz night Went well Sold 12 tables and 107 tickets Many profits UCC sold 20 tickets UCC prizes were popular CAMP A bunch of stuff is needed for camp EMP is half completed [DJF] has all the forms needed, just need to be updated Need to talk to Kasey about scheduling and stuff Talked to mitch re: trevor burke Trained chef, comes to camp for free but cooks for UCC Food handling and safety training is necessary for everyone who handles food at camp How to train your server Friday 19th May 6-7PM start (but depends on when people show up) ========== Action Items [LDT] has purchased 5 windows licences $71.50 for 5 windows licences Motion to reimburse [LDT] Seconded Motion Passed Committee to update wiki Relevant committee to do so when they are able Labelling stuff [AJT] and [DIE] to do stuff Will get around to it when they have time [DJF] to go to SOC meeting [ROB] to survey door members One respondent via email Talk to people from around the club: needs to be done ============= Reimbursements Already covered ============= General Business [NTU] brought this up 2 weeks ago Computer museum is having an open day during camp When people leave the premises they are responsible for their own safety because they are adults Panto Perhaps hosting website for panto No objections Discussions to continue $223 for modules for servers No objections ================= Meeting Closed 14:23 =================