UCC Committee Meeting Minutes 2017-06-22 ======================================== Attendance ---------- Attendees: - [CFE] Zack Wong [OCM] - [LDT] Roland Kerr [Education VP] - [RYS] Ruisi Chen [Secretary] - [AJT] Alex Thatcher [Treasurer] - [DJF] Chris Forbes [President] - [ROB] Rob Hortin [Social Officer] - [BIG] Nic Coetzer [OCM] Apologies: - [DIE] Cam Locke [Education Officer] - [KEK] Arend Pramako [Social VP] Absent: - [DXT] Declan Tanna ========================================= Meeting Opened 13:15 ========================================= Confirmation of minutes: - There was no meeting last week due to exams ========================================= Committee Reports ----------------- President's Report - Bought some speakers - Created a FB event for camp - Sent a list of door members to security, no response yet Treasurer's Report - Guild $127.01 - Mastercard $8.71 - Cheque $4711.00 - Speakers: 2 speakers for $29.00 each, total $58.00 - Motion for [AJT] to reimburse [DJF] for speakers - Motion passed - Food run happened on the 8th for $243.95 - [AJT] to reimburse [AJT] for food run - Camp stuff has been happening, hopefully we'll have a response by the end of today to start selling tickets - Need to fix up contact details - Westpac meeting has been arranged 27th June 1pm Secretary's Report - Nothing much has happened - I will be learning how to do my job now - Meeting with jeremy re: constitution and being an incorporated entity Fresher Rep's Report - MIA ========================================= Portfolio Reports ----------------- Education - Not much has really happened during exam period - Talked to [BIG] about revising the basic electronics event #2 next semester - Build and break a PC event in the works - Need to figure out CPU education event, sorting out availabilities, but could possibly find alternative host - There are more than a few events that need to kick off soon for them to be effective in semester 2 - [DIE] still needs to come up with an event proposal re: robotics/mindstorms - Late release of uni timetables continue to bring obstacles to planning - Yet another 3D printing event will be run at camp - Camp education events: 3D printing/modelling, some sort of rant about how to properly review anime - [LDT] goes on long discussion about how MyAnimeList uses the wrong algorithms to review anime, *technical things about anime reviws* *more weeb stuff* *technical jargon* *yet more weeb stuff* Social - LAN this weekend (24th) - Running at 0 cost therefore there will be no loss - Not much planned until camp - proposed items under discussion - UWAnime smash tournament - Dota tournament looking into details - LAN early next sem > [BIG] Arrives ========================================= Machine Technical Reports ------------------------- Servers - Had problems with DNS server going down periodically, no problems now, not sure what happened before Desktops - Graphics card issues with CORYDORAS discussed, possibly need to replaced due to framerate issues/other things - There might be another one lying around from PROCUPINE - People pull out graphics cards from places and disucss things - Radion 5830 had been put in CORYDORAS by members a month ago, could consider 5850 being put in instead Others - None ========================================= New Equipment ------------- - Speakers ========================================= Drinks and Snacks ----------------- - Food run happened ========================================= External Affairs ---------------- Bandito still at large - Met with Tony Goodman, apparently security escalated to student services, which was then deescalated to the guild, Tony was dealing with it for a day or two to assure student services UCC was a real thing, established that we do not have a personal relationship with passito bandito, due to confidentialy clauses in the student charter of right will never tell us if anything ever has happened. We have completed our obligations, but we will never know the outcome of this situation unless the bandito tells us himself. - *bandito memes* but we cannot do anything, because that would be out of line Club carnival 8th August - registrations close 25th July Relay for Life - Dunno what the deal is - Is in October, but early registrations close 3rd August ========================================= Events ------ CAMP CAMP CAMP CAMP CAMP CAMP CAMP CAMP - 21st - 24th July - The Wild, Wild West More Fresher Events - Movie and pizza nights, [BIG] to pursue ========================================= Action Items ------------ - [DJF] to get label tape - [AJT] to check reimbursements - [AJT] to reimburse [DJF] for speakers - [AJT] to reimburse [AJT] for food run - Clamps for [KEK] - [BIG] to pursue more fresher friendly events/pizza and movie nights ========================================= General Business ---------------- Door members - Cleaning the room: needs to happen more - It's an expectation for door members to be cleaning the room ie: checking for rubbish, making people clean up after themselves - Vacuume once a week, clean the keyboards, throw away rubbish, wipe down surfaces - Committee to lead by example - Removal/relocation of a pile of machinery in the middle of the room should be done Saturday 15th July busy bee Camp planning meeting next week ========================================= Meeting Closed 14:32 =========================================