University Computer Club – Ordinary General Meeting 14th September 2017 Meeting Open: 1:15PM Attendance: · Nic Coetzer [BIG] · Alfred Burgess [TBB] · William Chesnutt · Gavin Tay Fernandez · John Hodge [TPG] · Edward Kammann [LIB] · Mirjam Ewaldt · Danjel Simic · Lyndon ‘Frames’ White [*OX] · Max Cartwright [MXC] · Kyle Batlett · Alistair Mcleod · Cam Locke [DIE] · Zack Wong [CFE] · Brody Attwater · Lo Chien-Yi [LCY] · Roland Kerr [LDT] · Alex Thatcher [AJT] · Chris Forbes [DJF] · Arend Pramoko [KEK] · Jordan Meerwald [JDN] · Ruisi Chen [RYS] Agenda · Committee Reports o No reports, skipped · Fresher Representative Elections o Zac nominated (declines nomination) o William nominated o Alistair nominated o William Chesnutt voted in as Fresher Representative · Constitution Changes o Required by Incorporations Act § Addition of definitions - PASSED · The Guild Council as the University of Western Australia Guild Council · The Chair of the Guild Council as the Chair of the University of Western Australia Student Guild Council § Addition of new Section 22. Dispute Resolution - PASSED 22. Dispute Resolution 1. The parties to a dispute must attempt to resolve the dispute between themselves within 14 days after the dispute has come to the attention of each party. 2. If the parties to a dispute are unable to resolve the dispute between themselves within the time required by sub-rule 1, any party to the dispute may start the dispute resolution by giving written notice to the secretary of — (a) the parties to the dispute; and (b) the matters that are the subject of the dispute. 3. Within 28 days after the secretary is given the notice, a committee meeting must be convened to consider and determine the dispute. 4. The secretary must give each party to the dispute written notice of the committee meeting at which the dispute is to be considered and determined at least 7 days before the meeting is held. 5. The notice given to each party to the dispute must state — (a) when and where the committee meeting is to be held; and (b) that the party, or the party’s representative, may attend the meeting and will be given a reasonable opportunity to make written and oral submissions to the committee about the dispute. 6. If the dispute is between one or more members and the Club, the Committee must not determine the dispute. 7. At the committee meeting at which a dispute is to be considered and determined, the Committee must — (a) give each party to the dispute, or the party’s representative, a reasonable opportunity to make written and oral submissions to the committee about the dispute; and (b) give due consideration to any submissions so made; and (c) determine the dispute. 8. The Committee must give each party to the dispute written notice of the Committee’s determination, and the reasons for the determination, within 7 days after the committee meeting at which the determination is made. § Amendment to proposed Section 23.8 – original struck off the proposal § New addition 23.7 – The mediator must give each party to the dispute written notice of the mediator’s determination and the reasons for the determination within 7 days after the mediation at which the determination is made. – Approved § 23.8 amendment – The mediator cannot settle disputes other than the matter brought to them – Approved § 23.9 If the mediator releases information about the dispute it must only be released in good faith – Approved § Alternative wording for section 23.7 – Replace “committee” with “mediator” and “committee meeting” to “meeting” – Approved § Addition of new Section 23. Mediation – Approved 23. Mediation 1. If the dispute is between one or more members and the Club, the Chair of Guild Council shall mediate the dispute, henceforth known as the mediator. 2. In the event that the Chair of Guild Council is unable to perform the role of the mediator, a mediator shall be elected by the Guild Council from its constituent members. 3. The mediator may be a member or former member of the Club but must not — (a) have a personal interest in the matter that is the subject of the mediation; or (b) be biased in favour of or against any party to the mediation. 4. The parties to the mediation must attempt in good faith to settle the matter that is the subject of the mediation. 5. Each party to the mediation must give the mediator a written statement of the issues that need to be considered at the mediation at least 5 days before the mediation takes place. 6. In conducting the mediation, the mediator must — (a) give each party to the mediation every opportunity to be heard; and (b) allow each party to the mediation to give due consideration to any written statement given by another party; and (c) ensure that natural justice is given to the parties to the mediation throughout the mediation process. 7. The mediator must give each party to the dispute written notice of the mediator’s determination and the reasons for the determination within 7 days after the mediation at which the determination is made. 8. The mediator cannot settle disputes other than the matter brought to them. Strikethrough 8. The mediation must be confidential, and any information given at the mediation cannot be used in any other proceedings that take place in relation to the matter that is the subject of the mediation 9. If the mediator releases information about the dispute it must only be released in good faith · Addition of “Amended on 14/09/2017” to beginning of constitution – Approved · General Business o Unigames is moving to a new clubroom, formal request for infrastructure of 2-3 webcams § No technical issues against this set-up § Changes in administration needed given the increased usage of UCC services by other clubs – to be discussed at committee meetings o Offered to have the floor redone by Guild – to be discussed at committee meetings § Machine room would have to be taken apart § Clubroom would be out of commission for 2 weeks § Painfully itemise them for insurance purposes § Logistics and specifics something to be discussed in detail at a later § Options to be discussed: · Carpet – industrial grade · Sanded and varnished Meeting Closed: 2:37PM