UCC Committee Meeting Minutes 2018-07-10 ======================================== Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] ## Absent: ## Apologies: - [GOZ] Andrew Gozzard [President] - [FVP] Felix von Perger [Secretary] - [GIR] Caira Bayman [Fresher Rep] - [KAT] C. C. 'Blake' [OCM] ## Mentioned: [NTU], [LDT], [DAS], [TFM], [TBB] ## Confirmation of minutes from 2018-07-03 -------------------------------------------------------------------------------- *Meeting opened 10:45* Committee Reports ================= ## President's Report - Absent ## Vice President's Report - Wallpapered Unigames window with our camp posters - Worked on door policy ## Secretary's Report - Checked the mail on Wednesday, see below - Printed more posters, spent $13.99 at Uniprint for 40xA3 to put up around Cameron Hall - Sent email about UWA open day, has been accepted by SOC. - Found myself on a surprise holiday on Rottnest this week ## Treasurer's Report - Accounts: - Cheque: 5096.76 - guild: 1753.65 - mastercard: 54.08 ## Fresher Rep's Report - RSA on the way. ## OCM Reports - Nothing to report -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Serving ish ## Network - Net is working ## Desktops - Snafu ## Misc. - Nothing to report -------------------------------------------------------------------------------- New equipment ============= - No screens bought yet - [CFE] has been informed that screens can be budgeted more, as they last a long time. - Consider increasing the budget to $400 per screen. Drinks and Snacks ================= - We have more. -------------------------------------------------------------------------------- External Entities ================= ## Mail - One letter to [NTU] - Bank statement(s) from Westpac ## Guild/SOC - Application for stall on open day has been accepted ## Other Entities - Has been a surprisingly quiet and complaint free week Events ====== ## [ROB] UCC Nostalgia Night - 07/07/2018 - Event was poorly advertised, we should run it again because no one came. - Tentatively running it on the evening of Saturday the 11th of August. - EMP to be done by the end of this week. - Put posters up immediately after camp is done. - Resolution that fits A3. - Plug it at camp. - Make sure advertising is done properly - Mail - Facebook - Discord - Give at least 1 week notice, preferably 2 weeks notice ## Movie nights - Happening ## Vive Nights - Roughly starting Thursdays at 6:30 when semester starts. ## Sysadmin "Tech-talk" workshop ## Camp - [FVP] Please reschedule camp network night to Friday 20/07/2018 so I can be there. - 20/07/2018 is too close to the Tech/Cleaning Busybee below. - [CFE] can handle it. ## Tech/Cleaning Busybee 21/07/2018 - Remember to clean the keyboards this time. - Send emails. - Make FB event. -------------------------------------------------------------------------------- Action Items from 2018-07-03 ============================ ### [GOZ] - [GOZ] Make nice camp handbook. - Not here ### [JWB] - [JWB] Investigate replacing locks. - Not done yet ### [CFE] - [CFE] Implement committee handover documentation archive - *in progress*. - [CFE] Chase up [LDT] and ask about Windows licenses - *not done*. - [CFE] Make sure google drive folder for camp is shared with rest of committee. - Done ### [FVP] - [FVP] Send expression of interest for UWA Open Day. - Done - [FVP] Send more emails and make a Facebook event for busybee. - Not done - [FVP] Do Food Safety Training - *not done*. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018) - *not done*. - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules - *not done*. ### Others - [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles. - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews - *in progress*. - Progress was actually made this week! - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- General Business ================ - [FVP] Do votes to add people to door have to be unanimous? - Yes. - Please don't go about instating door policy without my input on this matter. - Your input will be considered, when it is received. - [TFM] wishes to have apologies for tenancy busybee reconsidered. - [FVP] Did the reply give sufficient information for committee to accept the apologies? (ie. vote on this matter independently) - If apologies accepted, [TFM] should be re-added to door. - If apologies not accepted, [TFM] wishes to be otherwise reinstated as a door member. - There was roughly a week and a half of notice via email. - We considered contacting [TFM], but decided to not play favourites and treat every door member is the same manner. - Doorgroup reapplications / expressions of interest: - [DAS], [TFM] (as per the above) - [TBB] has been named. - [JWB] motions that we add [DAS] to door group after careful consideration of his application. - [LCY] seconds. - Passes unanimously. - Lets talk about the word "policy". - The constitution states that in a general meeting (GM) the club may create constitutional policies to govern the club, which can only be changed at another GM. - Such policies must become an appendix to the constitution. - This does not preclude committee from enacting it's own committee policies, which can be made or unmade by committee. - Constitutional policies are in the constitution, committee level policies are still policies, provided they are constitutional. *Meeting closed 11:42.* ---- Current Action Items ==================== **Food safety training can be found [here](https://www.imalert.com.au/foodsafety/training/welcome.php?sub=cityofperth).** ### [GOZ] - [GOZ] Make nice camp handbook. ### [JWB] - [JWB] Investigate replacing locks. ### [CFE] - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] Send more emails and make a Facebook event for busybee. - [FVP] Do Food Safety Training. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*. ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### [LCY] - [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft. ### Others - [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles. - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by chibi at 22:07 on 2018-07-10*