UCC Committee Meeting Minutes 2018-10-31 ======================================== Attendance: =========== Present: -------- [FVP] [THA] [LCY] [042] [MTP] [CFE] [CHB] Apologies: ---------- [GIR] Meeting Opened at 1332 -------------------------------------------------------------------------------- ## Confirmation of minutes from 2018-10-24 Committee Reports ================= ## President's Report - I can has (had) all the keys, put the extras in the safe. Need to go through and figure out who gets which ones. - Cameron Hall-oween went well, see events - Multicoloured fairy lights lying on project bench were broken, so I fixed then and borrowed them. Still don't know to whom they belong. - Square got its first proper test on Saturday, works really well and I (somehow) haven't managed to break it yet ## Vice President's Report - Haven't got much done due to down internet - Will complete after exams ## Secretary's Report - Working on description for UCC to put in the tav. ## Treasurer's Report - Cheque: $5046.53 - Mastercard: $286.74 - Guild: $2970.26 - Term Deposits are up for renewal *Ask whether Ed team, Soc team, Secretary or OCMs want to make a report* ## OCM Reports - Got added to a FB chat for uncharity vigil - They're still waiting for verything to be sorted out - [LCY] Put paracetamol in the first aid kit -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Servers are good - [FVP] has been working on a virtual-new-active-directory with success - **He turned it off and on again** ## Network - The UWA Network broke this morning at approx 1am - Could be due to a power outage - Western Power could've affected a cable somewhere - Network seems to be back up ## Desktops - The mouse is being pretty average on corvo [LCY] - [THA] bought a power supply for cichlid - Start Menu doesn't work on 2 PCs - probably a profiles issue for [LCY] - Christmas and Catfish -------------------------------------------------------------------------------- New equipment ============= - Fairy lights? - Not ours - if they're still here in 6 months, they're ours - Should we put fairy lights in common room, undecided. Drinks and Snacks ================= - Beer and cider is not for sale, see events - Will probably be done in the next couple of weeks - [MPT] or [THA] may go for a drinks run - [GIR] will be reimbursed soon -------------------------------------------------------------------------------- External Entities ================= ## Mail - [042] Hasn't checked the mail ## Guild/SOC - Grants have been done - Meeting isn't until next year - Recent SOC email is being worked on by [042] ## Other Affairs - **E N T I T I E S** - Meeting was arranged with westpac tomorrow - ID Needed Events ====== ## Uncharity Vigil - [CHB], [MPT] - Pending Sorting out ## Vive Nights [Cancelled] ## Artemis LAN - [CHB] - Tuesday Evening November 20th - Email relevant clubs - Different places for each team planned - Network needs further testing - CSSC Will be invited - [THA] or [GOZ] Will do pizza run ## Cameron Hall-oween - [FVP], [GIR] - Was a lot of fun, thanks to everyone who helped out - Leftover soft drinks and unopened alcohol (beer & cider) are being stored in the machine room, subcommittee will decide what to do with it - UCC's Square account was used to take card payments at the bar during the event using [FVP]'s iPhone and Square reader, was rather useful. - Everything had 15c surcharge for card payments, enough to cover processing rates - Total ticket sales via UCC: $20 (1 ticket) - Total sales through Square: $118.70 (including surcharges), total revenue $116.38 ## 44th Anniversary Dinner (2018-10-20) - Total 10 tickets sold via dispense - Results of auction - Post-event financial report - Total Cost approx $1100 - Posters approx $6-67 - Profit: $1165.02 - Payments dispense/bank transfer, or square - Was run at a profit, staff were friendly, venue was good. More pizza next time. -------------------------------------------------------------------------------- Action Items from 2018-10-24 ============================ - [CFE] Implement committee handover documentation archive. - Not Done - [CFE] Continue writing camp network documentation. - Not Done - [CFE] Make sure Charity Vigil financial matters are resolved. - Not Done - [FVP] Find suitable USB-C chargers to purchase. - Found but not purchased - [FVP] Investigate options for new monitors. - [FVP] Has found an option for new monitors but wants to put it up for discussion - [FVP] Add [TBB] and [DIE] to door. - Not Done - [CHB] Facilitate discussions about machine room renovations. - Not Done - [THA] Print spec cards for machines. - Not Done - [THA] Figure out how to best install/fix Steam on Linux desktops. - [GOZ] needs to discuss options with [THA] - [THA] Send email to tech@ and order power supply for Cichlid. - Ordered - Old one is still dodgy -------------------------------------------------------------------------------- General Business ================ - Term Deposits - Will discuss tommorrow - Probably renew - USB-C chargers - [Huntkey 60W Type-C charger](https://www.ebay.com.au/itm/Huntkey-USB-Type-C-60W-Charger/142827078915) - $38.00 each on eBay, free postage from NSW - [LINDEN 60W USB C Notebook AC Power Adaptor](https://www.thegoodguys.com.au/linden-60w-usb-c-notebook-ac-power-adaptor-litc60w17) - $69.95 from The Good Guys - Favoured Option - Can be returned if not compatible - [FVP] is worried about plug type and grounding. - Two may be nessecary - [ALOGIC 60W USB-C wall charger w/ cable](https://www.ple.com.au/Products/632283/ALOGIC-60W-USB-C-Wall-Charger-w-USB-C-Charging-Cable) - $89.00 from PLE - EBAY somehow seems less dodgy than The Good Guys - Will get 2 from The Good Guys and then return if non-functional - [FVP] Motion to budget $150 to purchase 2 60 Watt USB C power adapters from The Good Guys - [THA] Seconded - Passed Unanimously - Monitors - [ASUS VX24AH 1440p monitor](https://www.ple.com.au/Products/619569/ASUS-VX24AH-24-WQHD-5MS-IPS-LED-Monitor) - $339 from PLE -**[THA] Has opinions.** - [FVP] Buy a Nokia 3 or 3.1 for app development and eventual use with Square - or buy a new Mac so we can make apps for [FVP]'s iPhone - Also buy a hard plastic case & screen protector - Device can be kept in the machine room under view of webcam for time being - Budget of $250 would suffice for either model w/ accessories - 3.1 Was released this year and has the latest android. Low end devices. - This is to ensure that handover goes smoothley. - [FVP] Has sent emails to tech app. - [FVP] Has done the research and looked into tablets - Nokia is currently the best known option. - Needs to be in good condition - Compatible with android 7 - Up to [FVP]'s discretion - [THA] Motions to budget for a recent andrioid device and a square reader - [FVP] Seconds - Motion Passes - 5:0:2 - For:Against:Abstain - This. Will. Be. Standard. From. Now. - [FVP] UCC propaganda material - At least get some large-ish stickers with the logo -[MPT] Happy to look into it - Blank MIFARE Classic 1K cards with logo are also a possibility - [TBB] Says we may already have RFID cards - [042] Suggests mouse pads. - [THA] and [FVP] Want to get larger UCC mouse pads for the clubroom. - Are we putting spec cards in the mouse pads. - [LCY] Wants to look into it - [042] Will look into shirts - [FVP] Thoughts about planning clubroom renovations - What are we aiming for (timing, [very] approx budget, scale of renovations)? - Where do we want to start & how do we engage people in the process? - [FVP] wants things broken into bite-sized-chunks - [CFE] wants room floor layout done. - [THA] Wants wiring considered - best possible networking, decent electrical - Heritage listing is not an issue. - Do the planning over the summer holidays - Resurfacing, Furniture, - Make Project Bench more accessible - Moving the machine room, rearranging the couches and project bench - Look into temporary storage - Cleaning up/tidying up events and sale of unwanted items - Look into a **roof** - Keys - [FVP] Can we get more of them? esp for machine room - [042] Will look into how much gettings keys cut costs - [MPT] Left 15.07 - Only treasurer has a machine room key - [THA] Wants to put tampons in the first aid kit - [LCY] wants a bigger first aid box -Meeting closed at 1519 Current Action Items ==================== - [CFE] Implement committee handover documentation archive. - [CFE] Continue writing camp network documentatio - [CFE] Make sure Charity Vigil financial matters are resolved. - [FVP] to investigate square - [FVP] Purchase suitable USB-C chargers. - [FVP] Facilitate dicussion about new monitors. - [FVP] Add [TBB] and [DIE] to door. - [CHB] Facilitate discussions about machine room renovations. - [THA] Print spec cards for machines. - [THA] Figure out how to best install/fix Steam on Linux desktops. - [THA] Get tampons for the first aid box. - [MPT] Look into clubroom stickers. - [042] Look into shirts. - [042] Look into the price of getting keys cut. -------------------------------------------------------------------------------- *Minutes uploaded by [042] at 16:20 on 2018-10-31*