UCC Committee Meeting Minutes 2019-03-07 ======================================== Attendance: =========== Present: -------- - [FVP] President - [CFE] Treasurer - [GIR] Fresher Rep - [MPT] OCM Late: ----- Apologies: ---------- - [THA] Vice President - [LCY] OCM - [CHB] OCM Absent: ------- - [042] Secretary Mentioned: ---------- Meeting opened 18:45 ## Confirmation of minutes from 2019-02-27 - Something about buying SSDs for ceph may have been left out, passed by circular afterwards anyway. - Minutes are otherwise confirmed - Circular motions: - [FVP] Motion to reimburse [042] $31.50 for coat rack and hangers - passed - [FVP] Motion to budget $250 per SSD for 6 * 1TB SATA SSDs for upgrading ceph on proxmox hosts, total of $1500 - passed - [CHB] Motion to reimburse [FVP] $21.99 for 10 labelmaker cartidges - passed - [CHB] Motion to reimburse [FVP] $109 for Square reader and phone to operate square reader - passed - [CFE] Motion to deposit $1150 to the cash reserve to account for inflation - passed - Auction-related motions: - [FVP] Motion to budget $700 for a HP DL380 G8 server, lot 62 - passed - [FVP] Motion to budget $700 for another HP DL380 G8 server, lot 61 - passed - [FVP] Motion to budget $600 for a third HP DL380 G8 server, lot 59 [slightly worse CPUs but includes SFP+ transcievers] - passed - [FVP] Motion to budget $200 for 2 Catalyst 4506-E switches, lot 123, plus an X2 10BASE-SR transceiver for $90 [for 10 gigabit fiber] - passed - [FVP] Motion to budget $100 for the USB-compatible 16-port internet-connected KVM switch, lot 67 - passed - [FVP] Motion to budget $150 for 2 * rack-mount USB/PS2/VGA keyboard & monitor combo (HP TFT7600), lot 63 [make datacenter look cool, but otherwise unnecessary] - not passed - [FVP] Motion to increase budgets for lot 59, 61 and 62 by $120 each, becoming $720, $820 and $820 each [to account for 15% (rather than 10%) buyers premiums and purchase of drive caddies] - passed Committee Reports ================= ## President's Report - Nice to sit at a proper table for our last meeting (we're in the loft) - Movie night was not well attended - need to advertise more! - Note to future committee - ***ADVERTISE YOUR EVENTS!!!*** ## Vice President's Report - Not present ## Secretary's Report - Absent ## Treasurer's Report - Money probably the same as last week - Financial reports are done, will be available before the AGM - Can't personally make it to the AGM - Need to reimburse [BOB] for: - Server - $1274.50 - Server batteries - $11.00 - Drive caddies - US$29.70 and US$27.95 - [CFE] Motion to reimburse [BOB] for the above + reasonable currency exchange fees - [FVP] seconds - Passes unanimously 4:0:0 - Note: Moved $1150 into the cash reserve to account for inflation - Note to future committee: put all reimbursements in Tresurer section or its own section to keep things together - Need to reimburse [042] for T-Shirts - $112.75 for printing - $171.05 for printing - $112.75 for printing - $405.00 for blank shirts - [FVP] Motion to reimburse [042] for the above ($801.55) - [CFE] seconds - Motion passes 4:0:1 ([042] present for this @ 20:00) - [FVP] Motion to budget $171.05 for remaining shirts - [CFE] seconds - Motion passes 4:0:1 ([042] present for this @ 20:01) - Committee notes we can get [042] the club card for this ## Fresher Rep's Report - Made a Facebook event poster and banner - Currently running the Vive, supposedly ## OCM Report - [MPT] - Currently pretending to be Secretary - insert expletive about Vim - Tried to help with Movie Night, didn't really work -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Maltair ist kaput, we now have neo-new Maltair - It's a different model (a HP) and seems to work, hasn't been rigorously tested - Need caddies which are on their way - Mystery R710 in the machine room - whose is it? ## Network - Is networking - Have a potential upgrade for Bitumen ## Desktops - Cichild is still complaining about its power supply despite having it replaced - Doesn't seem to come up very often - ASUS "smart surge detection" has been disabled temporarily - Swapped 1060 from Christmas and 1070 from Catfish to the inverse ## Misc. -------------------------------------------------------------------------------- New equipment ============= - 1440p Dell monitor (P2418D) - 2x Cisco 4506-E switch chassis with assorted parts - Lots of PoE ([CFE]: About time!) - KVM over IP switch - requires expensive software - Bit of a flop, can probably sell on Ebay - Various server parts that came with neo-new Maltair Drinks and Snacks ================= - [FVP] did a snack run, need to be reimbursed - probably by new Treasurer -------------------------------------------------------------------------------- External Entities ================= ## Mail - Not checked ## Guild/SOC - O-day Grants due 13th March - See [FVP]'s [email asking for help](https://lists.ucc.gu.uwa.edu.au/pipermail/committee/2019-March/007441.html) - Some help being gotten currently - thanks to those people - Committee in consensus to give dispense credit of 256 cents to those who are helping significantly with forms - Note to newmittee: SOC/Guild loves putting important info on Facebook - [FVP] still has an outstanding action item to write to SOC - See [CFE]'s forward of email advising we won't be penalized for new Treasurer missing training - Action item: [CFE] Raise with new Treasurer during handover - Guild has offered a potential new clubroom for us with approximate same footprint on the first floor of the Guild west wing - Will bring this up at the AGM - No formal decision will be considered before proper discussion and member consultation has occurred ## Other Entities - Electrolux has still not invoiced us (over a year now) Events ====== ## Fresher Welcome - Freshers were welcomed - About 10 new people showed up (out of approx. 20 total) - Thanks to [GIR] for making cool banner - OK with sending graphics to committee for reuse with later events ## Tech talks - Need to advertise - Action item: [newmittee] Create Facebook events for tech talks ## Vive nights - [GIR] - No-one except for committee showed up today - [CFE]: More for us! - Will continue to run Vive nights post-committee - Note: existing convention is that Vive access requires committee oversight - Newmittee should consider allowing trained door members to set up and run the Vive (maybe with committee approval) ## Movie nights - Newmittee problem, really need to advertise better - Need to organize with Unisfa for next week ## Camp - Deposit already paid by [FVP] - Only have 2 nights due to venue schedulling conflict - Maybe a shame, but will allow cheaper tickets - [CFE] has camp network documentation, will post in an accessible place -------------------------------------------------------------------------------- Action Items from 2019-02-27 ============================ [042] arrives 19:46 - [CHB][THA][LCY] Write new group application guidelines - [THA] has some guidelines, hasn't sent them yet - [FVP] Deal with suns - Made a Ebay account linked to club Paypal - [FVP] Contact [RME] about Rock Band - Done - [FVP] Lobby SOC to communicate via email - Ongoing - [MPT] 3D printer workshops - Done - [MPT] Schedule tech talks - Ongoing - [MPT] Make phone case for square reader/Nexus 5X - Not yet done - [MPT] Organise UCC logo stickers - Ongoing - [MPT] Contact [GOZ] about Learn2Linux - Talked to [GOZ], ongoing - [MPT] Snack Run with club card - Unneeded, done by [FVP] - [LCY] Post door poster to Discord - Not done - [LCY] Write email to Jack Spagnuolo about clubroom renovation - Irrelevant - [LCY] Getting new wheels for chairs - Not done - [MSX] Organise purchase of SSDs and will be reimbursed - In progress - [MSX] Volunteers to purchase the shelves within budget - In progress - [CFE] Update wiki about adding members - Postponed, can be done as wheel - [CFE] Decide which benchtop power supply to buy - Not done - [CHB] Send email about server racks - Not done - Might actually just keep them - [042] Look into movie nights with Unisfa - Unisfa running their own movie nights, will participate with us on Wednesday - Will follow up on with Finn - [GIR] Vive Nights - Happening - [GIR] Post Fresher Event to Discord - Done - [committee] Deal with door - Ongoing - [committee] Camp - Deposit done, rest in progress - [committee] ODay Grant - student numbers needed by Thurs 13th Feb - Ongoing [GIR] leaves 20:02 -------------------------------------------------------------------------------- General Business ================ - [BOB]: approve replacement disks for motsugo (see email to tech@) - [CFE]: motsugo needs a WD Black - [FVP] Motion to budget $190 for replacement 2TB drive for motsugo - [MPT] seconds - Motion passes 4:0:0 - Note that we already have one spare, two disks failing - [BOB]: approve upgrade disk and replacement disk for molmol (see email to tech@) - Currently a Samsung SSD 840 pro (240 GB) - Believe the SSD is used for system and cache, do doesn't need to be massive - Recomendation to replace with current SSD of same size - [FVP] Motion to budget $100 for replacement - [CFE] seconds - Motion passes 4:0:0 - [FVP] Motion to budget $600 for super-fancy PCIe SSD cache drive for molmol - It's a critical piece of infrastructure - [042] seconds - Motion passes 4:0:0 Meeting closed at 20:13 Current Action Items ==================== - [newmittee] Create Facebook events for tech talks - [CFE] Raise Treasurer training (Guild exception) with new Treasurer -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 18:17 on 2019-03-19*