## Attendance - Present: [FVP] [MPT] [JGM] [DBA] [420] - Apologies: [THA] [MLG] [TEC] - Others: [AJT] [DAS] [osterguard] *Meeting opened 14:30* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2019-06-22 - [FVP] Motion to confirm those minutes thusly - [MPT] seconds - Motion passes 5:0:0 Committee Reports ================= ## President's Report - Sad that David has offered his resignation - [DBA] Moves we accept his resignation, although is happy to stick around on a reduced basis until a replacement is found - [JGM] Thinks accepting is the best option - [MPT] Could we make sure we schedule an OGM - [JGM] seconds - Motion passes 4:0:1 - JGM wants to thank David - [FVP] Motion to thank DBA on behalf of UCC - [JGM] seconds - Motion passed 4:0:0 *[DBA] leaves 14:36* - Had meeting with Guild President this morning, forwarded minutes to committee@ - Got limited additional info on the new clubroom, also see the email - Can link us up with the project manager to figure out what we want - Inclusivity - Talked about what we've done, posters, review of regulation, contacting other clubs, group reviews - According to Conrad, we have a whole load of governance issues, and are in breach of SOC rules - Expect a formal letter from Guild/SOC in two weeks - Believes Guild is misinformed on the nature issues, needs to have a lot of clarifications before - We need to prepare as a committee - Accounts (Treasurer away): - Guild: $1,168.84 - Cheque: $1,711.53 - Mastercard: $3.17 - Went to Unigames camp, was a lot of fun - Recommend Unigames camp to all ## Vice President's Report - Helped [BOB] restore Murasoi - Managed to get it up on the same day, just - Opened the room with key on 2019-06-23 for wheel business - Door wasn't working - [TPG] and I fixed faulty switch power supply - Let PCS know we didn't require their services - Might be worth organizing a competition at some point centred on UCC anyway, to promote their competitions and as a collaboration with PCS - Introduce our members to PCS - Not made progress on borrowing rules/acceptable items, probably needs further discussion anyway ## Secretary's Report - Apologies ## Treasurer's Report - Dead (temporarily) (i.e. on holiday to Europe) - Probably need to sort out the club card, given he's away with the only card ## Fresher Rep's Report - Out of the country for 2 weeks starting next week - [FVP] Would be good to have fresher rep on door - [JGM] Wants to check about under-18s on door - [MPT] Has this ever been a problem in the past? - Conclusion is no - [MPT] Should still get Albert to submit application - [AJT] This gets applicant in the mind frame for door - [DAS] Should trust committee members to hold the room - [JGM] Are we not trying to uphold a higher standard for door? ## OCM Reports - David Adams [DBA] - Handed in letter of resignation - Has now been accepted - Committee: Thank you for your service o7 - Timothy Chapman [TEC] - Apologies - James Myburgh [JGM] - Plastic tables were an experiment, wants to replace them with something more permanent, some proper tables - Not immediately, but committee should think about it - Inclusivity thing - Should be careful, believe that if you say things enough it will become true (in a human-based group) -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - HP 10G card installed in Cisco server - Medico has upgraded CPUs and RAM - Murasoi has been restored, since wheel meeting last Saturday - AARRRGH - [MPT] - Has the RAID been rebuilt? if not, should be - Yes, checked - [MPT] Mooneye upgrade - We have the Dell and the Cisco, I think there was talk of using that? - [FVP] Should have had 2 drive caddies with the Cisco, but it came with all blanking plates ## Network - Kerosene has not been installed yet, got delayed due to outages - Need 10G X2 modules for the new switches, probably only 1 for the machine room - [FVP] Motion to budget $260 for one X2-10GB-SR transceiver for Kerosene, 3 SFP+ modules (1 for new Cisco, 2 for the 10G switch), and 1 1G SFP module for the UWA uplink - [MPT] seconds - Passes unanimously ## Desktops - [FVP] Motion to budget $400 for a new 1440p monitor to replace Catfish's dying monitor - [JGM] seconds - Other monitor upgrades? - [FVP] Other monitors are fine, though there are 3 more that are next to upgrade - [JGM] Should we look at determinint a standard option? - [MPT] Stick with the Dells unless something comes up that is clearly better - Passes unanimously - [AJT] If people have other monitor concerns, let committee know within the week - [FVP] Suggest to buy 4 500GB SSDs for Corydoras and Corvo, and the new server - [JGM] has anyone else commented on wanting more SSDs desktops? - [DAS] and [osterguard] interject in the affirmative - [FVP] Motion to budget $450 for the above - [MPT] seconds - Passes unanimously ## Misc. - [MPT] I broke one of the CF readers (bent pins), will donate one of mine to replace it - Wheel meeting happened on 2019-06-22 (a Saturday) -------------------------------------------------------------------------------- New equipment ============= - Minus one CF reader Drinks and Snacks ================= - Snack machine desperately needs filling up - Think we need a drinks run -------------------------------------------------------------------------------- External Entities ================= ## Mail - [FVP] checked, no mail ## Guild/SOC - Guild will be sending us a letter in 2 weeks or so asking us to completely change the operational/governance structure of wheel - More details in minutes from meeting with Conrad - [MPT] These are concerning the SOC rules, so people should familiarise themselves with what those actually are - [MLG] has volunteered to get into contact with Guild further - Bit of history, [FVP] got an email Monday, replied Wednesday, was organised for Friday - This is the first time they have contacted us formally - [JGM] So they've started talking about making changes without talking to us? ## Other Entities - Plant is still alive Events ====== ## Tech talks - [MPT] - No more progress so far, will draft an email calling for more expressions of interest but already have a few - Then can start scheduling - [JGM] LaTeX one would be nice, maybe [TEC] could contribute? ## Camp - [FVP], [MPT], [MLG] - Officially cancelled - F ## Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30) - Done ## Movie night - None planned ## Computer Clubs Quiz Night - [FVP] Starting to form a subcommittee, anyone interested? ## Ethical Hacking stuff - David Glance - [MPT] Note to self to share FB events to the UCC group with more notice - [FVP] Action [MPT] to get David to put the a UCC mailing list on the distribution list for info about the EH group -------------------------------------------------------------------------------- Action Items from 2019-06-22 ============================ - [FVP] to continue with door training - Ongoing - [FVP] Follow up with Bre and send stuff through to committee - Not done - [FVP] and [JGM] to sell excess server stuff like the two still-working M4s - Scratch that, one still-working M4 - Lots of dead servers to get rid of - Not done - [FVP] to help organise the computer clubs meeting - Ongoing - [FVP] Make the FUCC - Not done - [FVP] to reimburse camp tickets - Not done yet - [FVP] to email info to ucc about ethical hacking - Delegated to [MPT] - [FVP] to contact the venue and cancel camp - Not done - [FVP] to talk to [DBA] about recent behaviour re: notice of meetings - Done - [FVP] to inform [420] of committee changes - Done - [FVP] book the loft from 4:30 until 7pm on the 1st August 2019 - Not done - [FVP] to announce to UCC member that we are creating a white list and revising the borrowing regulations. - Delegated to [MPT], not done - [MPT] to notify PCS that camp is dead - Done - [MPT] to organise events for tech talks semester 2 - Ongoing - [MPT] to create a whitelist for borrowing things and requiring any other items to go through committee. - Not done - [MLG] to look into financial reporting: Financial report from 2018 due end of June for Incorporations Act compliance - [FVP] did that, thanks to [AJT] for helping - [MLG] Will communicate and start door purge - Ongoing - [MLG] Will communicate and start wheel check - Ongoing - [TEC] to organise another planning event for UCC - Not done - [TEC] to email around for sponsorships - Ongoing - [TEC] create list of places to go for sponsorship in Perth - Probably not done - [TEC] to write up new door regulations form this weekend - Done -------------------------------------------------------------------------------- General Business ================ - [MSH] Buy a 4gb rpi4 as a user server - Would be cool - [MPT] What would it do? - [FVP] Could upgrade eggman - There are many uses - Compiling on ARM - [JGM] thinks we should defer this - [FVP] Motions to budget $200 to purchase 2 Raspberry Pi 4s - [420] seconds - [MPT] Getting at least one Pi is good, not sure if we need 2 and not sure if we need to budget now - [MPT] Proc. motion to adjourn for 10 minutes - [FVP] seconds - 4:0:1 *Meeting suspended 16:01* *Meeting re-opened 16:18* - [MPT] Should only get one for now, budget $100, can change later - Motion amended - Passes unanimously - [FVP] PS/2 to USB converter - The ones we have don't work - [FVP] Motion to budget $10 to buy a few cheap ones - [JGM] seconds - Passes 3:0:1 - [MPT] Second club card - [FVP] Moves that the club obtains a second card for the club MasterCard account, to be kept by the President - [MPT] seconds - [MPT] There have been several situations where access to the account would be useful but the Treasurer has been unavailable - Passes 3:0:1 - [MPT] Motion to thank [AJT] for helping with the financial report - [FVP] seconds - Passes unanimously *Meeting closed 16:25* -------------------------------------------------------------------------------- *Minutes uploaded by [MPT] at 13:05 on 2019-07-05*