*Meeting opened at 14:18* APOLOGIES: - James Myburgh [JGM] - Grace Rosario [MLG] - Tim Chapman [TEC] ## Confirmation of minutes from 2019-08-16 - Motioned by [FVP], seconded by [MVP] Committee Reports ================= ## President's Report - Facebook is evil but hopefully their advertising works - set up $10 budget for the Fantastic Servers event - Won't be able to make the wheel meeting, but sent an email with some fo my thoughts - Pinball's ethernet is dead - Did a (big) drinks and snacks run, receipt is here ## Vice President's Report - Ran the talk on Thursday - Want to get something running weekly, did that - Wasn't great attendance, but oh well - Helping out with PCS study night on Monday - And shared via our Page, to give more visibility ## Secretary's Report ## Treasurer's Report - On a 13km walk at current - Reimbursed [MLG] $5.51 for tech talk posters (22/08/2019) - Took the posters to Guild, should have gone up on Friday - Our site has been updated! - Thanks to Ben Rampling (ben) for updating it and helping me move the minutes over. - For the minutes, a slightly different style needs to be taken for them to render nicely, but I can go over that with Grace. - For our reports, any indented lists need to be further in either by 1 tab or by 4 spaces. 2 spaces doesn't cut it anymore. - Minutes for SGM were completed yesterday with Maja, just reformatting to make them ready for the site - Aim to be done end of tomorrow - SOC got their chocolates ## Fresher Rep's Report - Nothing to report ## OCM Reports ### [MVP] - Operates after 6:30 on weekdays - Have never been more productive - Things are happening ### [JGM] - Table for the centre of the club room ( where the plastic tables are ) AIMS - to provide a working space for four people using laptops ( with the potential for external monitors for the laptops down the line ) ( this space could be seated but more ideally it would be standing height in order to provide a more dynamic space wilst also providing more storage ) - to replace the project bench and tool cupboard ie. - soldering station - storage for tools in the tool cubboard ( locked underneath the table ) - A large enough and clear enough space for people to work on servers. - to neaten up that part of the club room - to provide two standing height work stations along the edge of the machine room that is closest to the window. ( with storage below ) OPTIONS - Get an existing table to replace the plastic ones. - Get some quotes for getting an integrated table made - Get uccans to make a table I will not be here to discuss this and have only put this in here to allow people to think on it a little over the week. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Serving ## Network - Networking - Strongswan ## Desktops - Desktopping - Pinball's ethernet is behaving strangely, and not working - Printing on Cichlid is having issues ## Misc. -------------------------------------------------------------------------------- New equipment ============= Drinks and Snacks ================= - $326.20 from [FVP] - [MPT] Motion to reimburse - Seconded by [THA] - Vote: 4:0:1 - [THA]: We get the most from SOC if our receipts are under $100 - Note to people buying food and drinks -------------------------------------------------------------------------------- External Entities ================= ## Mail - No mail ## Guild/SOC - [THA] is happy to go to next meeting ## Other Entities - [THA] contacted by PCS and DSC, interested in collaborating on "How to do CS at UWA" - Have put myself forward as co-author - Would be available at all our websites - Anyone who wants to write for that, get in touch with [THA] ### PCS - CITS2002 Study Night - [MPT] is helping - Have promoted via our Facebook - Mega Study Night with multiple clubs - [THA] suggests just booking out EZONE - See email to committee@ from UWA PCS Events ====== ## Tech Talks - [MPT] - I ran one, running another on Thursday - Got talks scheduled until study break, have space for 2 more - Anyone else intrested? - Big thanks to [BEN] for making the posters - Do we want to do anything before or after? - Pizza, Vive nights? ## Charity Vigil - [FVP], [MPT] - [MPT] attended an informal meeting on Thursday with - Haven't had official meeting yet due to dearth of attending committee members - Thinking 28-29 September (weekend leading in to study week) - thoughts? - Donation of some/all of clubroom food sales on the night? - [MVP] Thinks that's not a terrible idea - Could track a proportion of VM sales - Start thinking about event options - [MVP] Committee showdown - ACTION: [MVP] Hype train - [FVP] Run the Vive inside the clubroom? - [MPT] can't make it, [FVP] can ## Cameron Hall-oween - [MVP], [FVP] - To be held weekend, end of week 12 - Looking like it will be 4 or 5 events - The event itself, plus clubs running hype events shortly before - [MVP] has a plan - Nightmare LAN of a game that no-one has played before - A game that is terrible - Book the loft, run the LAN up there like we have before - Game won't carry a whole event, so need to figure out some other stuff - Might not even need the loft, could do laptop lounge - Game runs on anything - Wants logistical help - Giving out keys of the game - [FVP] Motion to budget $40 to buy Steam keys for Nightmare LAN - [THA] seconds - Vote 4:0:1 - "Being asleep is a non-voting position" - Prize support? - ACTION: [MVP] to do stuff to organize Nightmare LAN - Need to pick a weekend or weeknight - UCC can provide Square card stuff during the event ## Computer Club Quiz Night - Spoken to [TEC], hasn't done anything - [FVP] thinks it would be a challenge - Aim to do Sem 1 next year instead - [MVP] Think shouldn't consider until after CH quiz night (planning 2 at a time is hard) - Would give us something to do for Sem 2 ## Vive Nights - Need to submit EMPs - Talk to [GIR] first - Need to check on Loft booking status -------------------------------------------------------------------------------- Action Items from 2019-08-16 ============================ ## [MPT] - To organise events for tech talks semester 2 - Done, finally - To write guidelines for non-wheel groups - Not done - Will present them next week for approval ## [THA] - To be the gift maker for gift to SOC as thank you. - Done - [JGM] needs to provide an invoice to get reimbursed - Would be happy to pay out of pocket if need be. - To draft welcome messages and welcome emails and an email to explain our standing on defamatory content. - In progress, half done - To encorporate freenode channel guildlines into his UCC guidelines. - Also half done ## [MLG] - Communicate to [BEN] that committee are happy for him to procede with the discord archiving bot - Unknown - Someone else can do that - Publish committee discussion from last week - Unknown ## [TEC] - To organise another planning event for UCC - Not done - To investigate discord bots for nicknames and making discord more welcoming. - In progress - Help to organise CC quiz night - Discontinued -------------------------------------------------------------------------------- General Business ================ - [THA]: Take photos of ourselves and put it on the committee page on the website - [FVP] Could also put a post up somewhere - [MVP] Even just FB pfps would be fine - Consensus in favour - [FVP] Shirt rack: it's stayed in the room, or been left out, generally people are bad at taking care of it - Run out of the aesthetic shirts to sell - Accumulated lost property, too - Now just taking up space - Put it away or get rid of it? - We'll pack it up - [MVP]: $1.50 Steam Game we've never played (For Hall-oween LAN) - Already considered, see Events - [NTU]: Invest $15000 in an IPv4 /23? Starting to get expensive... - [THA] thinks it would be really cool, but don't want to have to send us to another SGM... - Needs more consideration, would be a topic for wheel to consider as well - [MVP] Our investments should be future-proofing, not picking up stuff you hope goes up at some point - [FVP] wants risk assessment, ROI projections - Techincal considerations need to be worked though - What would we actually do with it? - How does it relate to our objectives - [THA]: We should create a webpage of active committee resolutions, motions and constitutional interpretations - We should do that - ACTION: [THA] Do that - [MPT]: We should by a conference microphone - More investigation, come back with that next week *Meeting closed 15:16* Current Action Items ==================== ## [MPT] - To write guidelines for non-wheel groups ## [THA] - To draft welcome messages and welcome emails and an email to explain our standing on defamatory content. - To encorporate freenode channel guildlines into his UCC guidelines. - To create a webpage of all active committee resolutions, motions and constitutional interpretations. ## [MLG] - Communicate to [BEN] that committee are happy for him to procede with the discord archiving bot - Publish committee discussion from last week ## [TEC] - To organise another planning event for UCC - To investigate discord bots for nicknames and making discord more welcoming. - Help to organise CC quiz night ## [MVP] - Hype train for Charity Vigil - To do stuff to organize Nightmare LAN -------------------------------------------------------------------------------- *Minutes uploaded by [THA] at 00:43 on 2019-08-25*