UCC Committee Meeting Minutes 2020-07-02 ======================================== Attendance ========== ## Attending - \[MPT\] - \[MLG\] - \[PQZ\] - \[HET\] ## Late - \[MVP\] *19:37* - \[BRD\] *Didn't announce arrival...arrived before 20:00?* - \[TEC\] *Is only on the late list due to doing a UCC Tech Talk ;)* ### Apologies - None ### Absent - \[AAA\] *Meeting opened at 19:33* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-06-25 - Thanks to \[MVP\] for taking minutes last meeting! - They're posted now - Minutes are confirmed Committee Reports ================= ## President's Report - First things first: The UWA Network changes... - Spent a lot of time over the weekend + Mon/Tue sorting things - The updated list sent to Uni didn't get used so a lot of things got blocked - Even with the Cloudflare proxy - Will follow up with Paul urgently - *Paul later calls during the meeting...* - Been a wild ride - Been staying on top of comings and goings of the tenancy things - *It's not over* - **Tenancy: happening again** - Also need to get back into running the club in Semester 2 - *Needs a Work Breakdown Structure for Networking stuff* - *Leaves meeting at 19:45 to speak with Paul from UWA about network changes* ## Vice President's Report - Just did a Tech Talk on Git - Due to UWA Network changes - couldn't use the normal link... - Only had six attendees, which was probably due to last minute change - In other news: we can talk about Action items and UWA network stuff later - Have been following up with Tech Clubs about quiz night - The conversation has been started! ## Secretary's Report - Still studying for math exam - Contacted UWA about media release for F@H - Sent a draft through to the Media team - Will update once they get back to me - EMPs for cleaning/archiving clubroom approved - Please refer to separate ucc@ email about this - Email will also include details on CH reopening, Archiving/Cleaning, and Account Renewal - CH reopening 20th Jul (contingent on Phase 5 happening) - Suggest acc locking deadline Jul 31st or end of wk1 one - First round of emails for that to happen before next meeting - *Committee later discusses and agrees that a deadline of the end of the first or second week of Semester is appropriate* - *That allows people to renew in person* - Doin SLT and MHFA courses in the next two weeks - Prettttttty busy til late July - Wants to do a history of computing talk lol - Probably after October - Secretly wants to restart Journal of the University Computer Club - The 1990s newsletters were great - We can be great - In process of reviewing constitution and requirements under Associated Incorporations Act 2015 (WA) - Sure is a task and a half - Updates to follow ## Treasurer's Report - I don't have much to report as treasurer today - We got our O-day grant today: $116 - And we still have some money - Is looking forward to getting back to doing club things - Is going to Margaret River soon - Keen to apply for Semester 2 grants to help run certain events ## Fresher Rep's Report - Appeared late, but *when*? - Forgot about the meeting, but made it - Report is: *yep* ## OCM Reports ### MLG - Things are happening - We're making progress camp-ways - Other than that - just have random video game brags... - *Is good at card games* - *Brief MTG discussion ensues* - At the moment the *Teferi, Time Raveler* card beats a lot of things ### HET - Can't compete with the 'yep' report - *Exists* - \[TEC\] offers to give \[HET\] things to do - \[HET\] is down ### AAA - Not here - *From Discord: Forgot about meeting but has been doing things for Relay for Life* - Updates to follow -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Servers tried to serve - Network issues affected the ability to actually serve ## Network - Further development with network DNS things has happened - Instead of whitelisting all of UCC's servers - ...which need to be externally accessible - UniIT did four of the servers - but the others were missed - \[MPT\] currently speaking with UniIT, hopefully this will be resolved soon - UniIT have been very helpful with the changes ## Desktops - We hope they are still on the desks - F@H still happening ## Misc. - \[MVP\]: *We are but cogs within the machine* -------------------------------------------------------------------------------- New equipment ============= - All clear on that front - Backup drive discussion likely to happen in wheel meeting Sunday 2020-07-05 -------------------------------------------------------------------------------- External Entities ================= ## Mail - Schrodinger's Mail - \[TEC\]: \[MPT\] planning to check it tomorrow 2020-07-03? ## Guild/SOC - Approved cleaning EMPs for limited clubroom access for certain members of committee, wheel, and door to clean/archive clubroom items - *\[PQZ\]: Confirms that campus is only open to campus card holders until July 20* - *However the EMPs provide an exemption for certain members who are non-campus card holders to come to the clubroom to clean!* - Please note further info on the cleaning EMPs will be sent in a separate email - Common areas like CH reopening to all from 2020-07-20 (Monday) - Yay, clubroom set to be open for Semester 2! - An announcement will also be made closer to that date to all UCCans! ### Club Carnival - Club Carnival: coming up on Aug 4 - Volunteer shifts for committee to be determined in the coming weeks ## Other Affairs - Charity Statement due Aug 31 ### Tech clubs at UWA - Still don't have anyone from Data Science - Hoping to get them in the Tech clubs Discord - \[TEC\]: We have new majors at UWA! - Would be nice to see UCC as a recommended club on that page - New Majors include Cyber Security - Starting from next year: https://handbooks.uwa.edu.au/majordetails?code=MJD-CYBER Events ====== ## Tech Talks? TEC Talks - The usual meeting link was down today - So was attendance - Couldn't update the link on Guild/UWA Events - Alt link on Facebook/Discord posted very close to event start - Hopefully access will be sorted with the network changes - *TEC's Tech Talks continue next week on Tuesday at 6PM* - Usual meeting link *should* be working by then - Check Facebook/Discord for confirmation on the day ### Tech Talks, by Jarcus - *\[MPT\] left early to speak with UWA about network changes* - Likely to be discussed in the coming weeks ## Quiz-mittees: 1 and 2 ### **CHALL:** Quiz-mittee 1 - \[MVP\] Reports: Nothing has yet happened on *The Chat* on Facebook - Will follow up - Will be a tight deadline to meet early Semester 1 - Wants to run the event the week before the study break - Would like it to happen Monday 28th of September - *\[MVP\] wonders if we have a teamsquad event calendar* ### **TECHQUIZ:** Quiz-mittee 2 - Delegating tasks within the Tech Clubs Discord is happening - Hoping to distribute writing of quizzes / hosting / etc between clubs - More updates to come on that front in the future - \[MVP\]/\[TEC\]: Would want the two quiz nights to not overlap - \[TEC\]: Might have to shift some events for Sem 1 2021 ## Cameron Halloween 2019 - *\[MPT\] away doing actual committee work* - Has not been forgotten, stuff will happen ## Relay for Life - Will wait to hear from \[AAA\] about this - Will be a joint event with UniGames ## Camp - Subcommittee has submitted Camp EMP to Guild! ### Itineray and Food Plan - Itinerary draft is: - **Friday:** Assassins, Book Club - **Saturday:** LARP, Console games, Quiz Night - **Sunday:** Board Games, Oneshot, Tech/TED/Rant - *TEDxRant* - **Monday:** Cleaning - Itinerary leaves room for extra activities - We don't have room for a LAN...so no Artemis at camp - Some budgeting for food still to happen - \[MVP\] to report back next week *\[MLG\] leaves at 20:34* - \[MVP\]: Motions for committee to accept itinerary as it stands - \[PQZ\]: *Seconds* - Passes unanimously (5-0-0) ### Camp talk continues - Still making budget decisions - \[MVP\]: Encourages all of committee to get certs like First Aid - \[MVP\]: What do do with the excess camp snacks - Usually bought back by the clubs - Some we could put in the vending machine - \[PQZ\]: Would be good to plan camp snacks around vending-machine-appropriate snackage... - **Action item:** \[MVP\] to determine appropriate snackage buyback ### Camp Tickets - Tickets to be sold to current members of UCC only - However as it is a joint camp - need to make sure attendees are not banned from any of the clubs - Will require us to make a list **Action:** \[PQZ\] / \[MVP\] to sort -------------------------------------------------------------------------------- General Business ================ ## Charity UnVigil Payments - \[MPT\] to confirm next week ## Get a Prospectus - \[MPT\]: may have a draft somewhere - Can use some of the tenancy documents in this - \[PQZ\]: Keen to scan historical documents which may help with this ## Account Renewals - Committee agreed that the end of week one or two of semester would be a suitable deadline - This allows people to renew in person - Yes!!!!!!!!!!!!!!!!! - Emails to happen before next meeting ## Square Fees - \[MVP\]: requested knowledge of Square processing fees - \[PQZ\]: had heard processing fees for Square have recently gone up - **Action item:** \[PQZ\]: to update committee with current Square fees -------------------------------------------------------------------------------- Merged June Action Items ======================== ### All Committee - Have two weeks off - *Yes* - Any UCCans who want to do first aid - email committee@ - *Discussed during meeting - \[TEC\] / \[HET\] are tentatively thinking about saving your life* #### \[MPT\] - \[MPT\]/\[MVP\] to add \[BRD\] to C-Hall Quizmittee chat. - *Done by MVP* **Not (yet) Done:** - Email Tech@ about the 2x 12 TB drives (which ones) - *Note - NTU: had mentioned getting >12 TB* - *Updates likely to come after wheel meeting* - Confirm Charity UnVigil Payment - Check dates/clashes with PCS / other Tech Clubs for events - *MPT has been busy with Network Changes* - *Some of these tasks to be delegated next meeting* #### \[MVP\] - To provide rough details on Itinerary and Food Plan to Committee-Confidential - *Done* - To Update SubCommittee with outcomes (Do Subcommittee things) - *Done* - \[MPT\]/\[MVP\] to add \[BRD\] to C-Hall Quizmittee chat. - *Done* #### \[TEC\] - To Try to start a dialogue for Tech Club Quiz Night - *Done* #### \[AAA\] - To speak with UWAnime about Relay4Life - *Ongoing?* #### \[PQZ\] - To do Guild Leadership Training + Guild MHFA Certs - *Happening July!* - Also get the ball rolling on membership locking before Jul 2 meeting - *;( ongoing* - Sort out membership logs on dispense (clubroom closure fun times) + acc locking - To provide info to wheel@ before Sunday - *Now that we sort of have a date for reopening - this will be happening before next meeting* #### \[BRD\] - Accept quizmittee nomination - *Done* *Meeting closed 21:07* -------------------------------------------------------------------------------- Current Action Items ==================== ### \[MPT\]: - Follow up Network Changes with Paul urgently tomorrow (Fri 3/07) - *This ended up happening during the meeting - things are happening* - Propose Tech Talk title(s) next meeting - Cameron Haunting-UCC-forever-oween 2019 financial reports - With \[MLG\]: Confirm monies for Charity UnVigil ### \[TEC\]: - Delegate tasks to \[HET\] things to do - Possibly help \[MVP\] with the joint calendar...? ### \[MLG\]: - Confirm monies for Charity UnVigil (with \[MPT\]) - Know requirements of the upcoming ACAN statement due Aug 31 ### \[PQZ\] - Finalise people wanting-First-Aid-cert list and arrange date - Look at new majors on UWA relevant to Computer Science - Follow up UWA page that lists relevant clubs and see if UCC can be included - Send email to ucc@ about cleaning, clubroom (hopefully) reopening - Actually do account renewal things - Square fees: what are they - Scanning and Prospectus - Dub over a Tech Talk ### \[MVP\]: - To follow up the quiz night / get chats started - Joint event calendar: create or find - Possibly follow up with \[TEC\] - Determine appropriate snackage buyback costs ### \[AAA\]: - Report back re: R4L ### \[HET\]: - Accept all the delegated tasks ### \[BRD\]: - Prepare a report for next week's meeting *Meeting closed 21:07* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 23:04 on 2020-07-02*