Minutes from the meeting 2020-09-14 ======================================== *Meeting opened 20:12* -------------------------------------------------------------------------------- ## Attendance - \[MPT\] - \[TEC\] - \[MLG\] - \[MVP\] - \[HET\] - \[TPG\] ### Late - \[BRD\] ### Apologies - \[PQZ\] - \[AAA\] ## Confirmation of minutes from 2020-09-07 - Confirmed Committee Reports ================= ## President's Report - Ran Screencheat - Was fun, would have liked more attendance - Will run something similar again, but not this Friday (2020-09-18) because busy - Tenancy inspection - Passed again - Hoping to get a new agreement signed soon - Re: Associations Online regulatory requirements - Prepared financial statements with \[MLG\], preparing to submit - Vending machine progress - Scrubbing of metal parts to be done in the coming week - Hopefully progress by next Monday - Guild elections... - Are a thing - Writing an email to Bre re: Tenancy - By next week - Omar is aiming to get new Tenancy agreement to us - Have been tinkering around with a handover doc - Some progress, not much ## Vice President's Report - Email draft newsletter - Nearly done, needs review ## Secretary's Report - Apologies - Should be around next week - If you send draft minutes to me I'll send them out on the weekend - Project Night EMP has been updated so the dates extend through to November - We need to update the UCCatchUp EMP with COVID Hygeine certs/Food Safety if we want pizza - Any exec can do this ## Treasurer's Report - Updated the UCC books after the last couple of weeks - Get on top of CH Quiz Night ## Fresher Rep's Report - Busy bee things today, love having no notice - Put little labels on keyboards with their keyswitches - Still need to work on spec sheets - Before putting OS stickers on them - Got setup with uccpass, can open things now - Made the monitors match ## OCM Reports ### \[HET\] - Didn't do much, many assignments - Didn't show up to the clubroom... ### \[MVP\] - Still not allowed on campus... - Will talk about camp stuff in the relevant part - Need Leigh and he's not available right now... - That's the core problem - Doing fine -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Continuing to serve ## Network - No updates - Slightly unstable today ## Desktops - Monitors mildly rearranged ## Misc. - Coke machine still disassembled - Process that needs to happen...(cleaning?) -------------------------------------------------------------------------------- New equipment ============= - Start thinking about equipment updates... Drinks and Snacks ================= - Nothing new, see above about coke machine - Small things to top up snack machine -------------------------------------------------------------------------------- External Entities ================= ## Mail - Checked, no mail ## Guild/SOC - Going to run a reply to appeal decision past committee and send it - Things are settling down - *Updates Tenancy inspection/busy bee dates to be confirmed 2020-09-21* - *Inspections should be fortnightly* ## Other Affairs - INC stuff happening as in Pres report - \[MLG\]: It's really easy Events ====== ## UCCatch Up - See Pres' report ## Tech Talks - Just need to redo Facebook event - UCC from home: remote access to the club ## Camp Subcommittee Reports - Wating on meetings with Leigh, blocking all further tasks - Did not have a meeting with Leigh last week, because he was away - What are our options if we don't have the meeting in the next couple of weeks? - *Meeting has since been scheduled for 2020-09-21 and 2020-09-23* ## Quiz Nights ### CH Quizmittee - Had a Light-mittee meeting - Posters progressing - Got sponsors (from other clubs, UCC doesn't currently have a sponsor) - \[REDACTED\] - Darkmittee - Grace is writing hard questions, apprently -------------------------------------------------------------------------------- Action Items from 2020-09-07 ============================ ## \[Committee\] - E v e n t s - Send pictures for Whoismittee page needed for clubroom - \[MPT\] *screaming* - Enter the shared handover document - Just made ## \[Door\] - Next busy bee: first Saturday of October ### \[MPT\] and \[MLG\] - Go to westpac to do things - Not done, Thursday 1pm is the goal - Check guild account for SPG? - https://system.na2.netsuite.com/app/login/secure/privatelogin.nl?c=989032 - Didn't get it, but no communication about it yet ### \[MPT\] - Polite poke about how we can resolve any issues with clubroom/Guild - *Ongoing* - Send email about CLUBROOM and... include tech talks info / account renewals - *Not done, check with \[TEC\] on newsletter* - Transcribe the notes from previous tenancy consultation - *Not done* - Unchain corydoryz and shuffle some Desktops - *Ongoing* ### \[TEC\] - Get this Newsletter started in heeEEeerrreEEE - In progress (right now) ### \[PQZ\] - *f equals m a* ### \[BRD\] - Stickers - *Done some, in progress* - Friday event - *Attended* ### \[MVP\] - Will send stuff through for camp things - *Done* ### \[HET\] - Come to the UCCatch up - *RIP :'(* ### Other - *tis time to renew for 2020...* - Contact committee-only@ if you can't access MemberDB - More details at https://www.ucc.asn.au/member/2020/ -------------------------------------------------------------------------------- General Business ================ - *Salutes* *Meeting closed 20:56* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 10:29 on 2020-09-21*