# UCC Committee Meeting Minutes 2021-04-27 - Last meeting minutes uploaded to the website. ## Attendance - [TEC] Timothy Chapman, President - [BLU] Grace Fowler, Secretary - [EGG] Alex Barker, Fresher Representative - [HET] Nicholas Clements, Ordinary Committee Member - [OKC] Benjamin Wright, Ordinary Committee Member ## Absent - [MPT] James Arcus, Vice President - [Liam] Liam Hammond, Treasurer - [APA] Alistair Parkinson, Ordinary Committee Member ## Start Time - 16.37 # Committee Reports ## President's Report - Talked with [LMH] about invoices, we discovered some emails were going to his spam, should be better now. - For some reason [BLU] and [EGG] came along to the SOCPAC meeting. I don't understand it, but I'm glad for the company. - Chatted with Chloe (tenancy chair) briefly, amenable to us improving the clubroom (painting walls, replacing desks, etc.) - Been thinking about the server room: I see 3 options, if we're going to give ourselves a chance to do something we should get moving. - Gah, online uni again ... I'm getting flashbacks. - Tech talks are postponed by one week because I like in-person interaction. Speaking into the void is much less fun. ## Vice President's Report ## Secretary's Report - Figured out how to upload minutes to the website. Though I can only do it on a linux machine. - Finally signed the WestPac form. - Had three incidents of bad luck in one day. Though the last two weren't my fault. - Realised I only go to Unigames for food. - Found the best hot chocolate place on campus. Still meaning to try UniSFA's hot chocolate, that they apparently have? - Became carrot buddies with [EGG]. Why do people find it weird that I don't peel my carrot at home? ## Treasurer's Report - Paid Cameron Hall's Charity Vigil donations. - Re-emptied the safe, though the money still needs to head down to Westpac (who are somehow only open on Mondays now?) - Paid for some invoices that were overdue. - Drank most of UCC's sugar-free lemonades (until we ran out of stock). ## Fresher Rep's Report - Turned the discord into a community server to allow announcement and info channels. - This can be reverted if desired. - Created a list of people to be removed from door, discord roles should be updated by the meeting. - Got the UCC GitHub account to have access to the UCC github page thanks to [TEC] and other wheel members. - Helped [BLU] upload minutes to the website. Pretty much just pressed buttons until it worked. If anything is broken, I blame [BLU] :) - Discovered Westpacs opening times. I'm glad I'm not exec. - Devoured UCC's sugar-free lemonade stock with [LMH] and Alice. Turns out they did go quickly. - Struggled with an unnamed person's milk spill. Hopefully the room doesn't smell like my grandma's house after quarantine... ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_db2a19d8c5aa35bcd978a245e0d55027.png) - Added full stops to my report to appease our secretary goddess [BLU]. Please don't smite me. ## OCM Reports # Machine Technical Report ## Servers - Airconditioning for servers isn't cheap. - [TEC] chatted with [GOZ] about it, basically spend lots of money (around 10 grand), janky solution or uni politics. - [TEC] will talk to Guild about it. - And someone who does server cooling and get a quote. Maybe [LMH] or [HET] could do that? - Google which companies are Australia. - Action: [HET] to look into server cooling Australian company quotes. - Action: [TEC] to talk to Guild about solutions. ## Network - Nothing to report. ## Desktops - Corvo motherboard capacitor was knocked lose. - [DBA] thinks he can solder that back on, maybe next week if quarantine lifts. ## Miscellaneous - Water Access. - Nobody trusts the loft water, other water is quite far. - Could install a water cooler? - Been mentioned in the past, issue with refilling. - Don't need a water cooler at the moment. - Get some disposable cups next cleaning supply run. - Email moderator lists have been updated to the same password. - The incident counter will reach at least 10 for the first time thanks to quarantine! ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_91918db984c25eaf9a3b393be16742cc.jpg) # Action Items From Previous Meeting - [EGG] to do cerberus photo board. - Ongoing. Hesitant to implement a janky solution. ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_d0ee42f09f7ccf969238a49a183c964a.png) - [LMH] to look into cost of Adobe licenses. - Ongoing. - Would like to get a number price. - Wheel to help new committee get uccpass setup. - Ongoing. - [MPT] to show people how to be door after the renewals close. - Will organise a date. - [MPT] to send [APA] prior work on sponsorship. - Ongoing. - [APA] to write up what the pamphlet would look like. - Ongoing. - [MPT] - bully rest of committee until they give him their darkest secrets to pass on to the ACNC. - Ongoing. - [MPT] to help [BLU] figure out how to upload the minutes to the website. - Done. ([BLU] figured it out with help from [EGG]). - [MPT] to find the secretary keys for [BLU]. - Ongoing. - [BLU] to sign the WestPac form. - Done. - [EGG] to make a poll on discord to find out what time suits most people for a general meeting to figure out what to do with the cash reserve money. - Ongoing. - [MPT] and [LMH] to sort out the pledge form for Charity Vigil to donate. - Done. # New equipment # Drinks and Snacks - [EGG], [BLU] and [LMH] refilled the drink and snacks machine. - Random was added. University Chaos Club - Alice and [EGG] will go on a food run soon and get sugar free drinks. - And Mountain Dew especially for [BLU]. ![](https://codimd.s3.shivering-isles.com/demo/uploads/upload_85f78821488a8532d7a3daf975619a75.png) # External Entities ## Mail - [BLU] checked the mail last Wednesday. - There wasn't any mail. ## Guild, SOC - [TEC], [BLU] and [EGG] went to the SOCPAC meeting. - Voted no for the Taylor Swift and Robotics club. - They both got in. - O-Day grant came through. - Enviro grant could potentially be used for more environmentally cooling. ## Tenancy - Chloe is happy for us to improve the clubroom. - It does look a bit drab :( - Received the key for the cupboard. - Should action someone to investigate obtaining extras for the exec keyrings. - Action: [BLU] to take care of it. ## Other affairs # Events ## Fresher VR - Around 10 people showed up. - It was a success, though next time it would be great if more people came. - Probably don't schedule it on a study break. - And advertise earlier. - [APA] was talking about doing another event after Fresher VR, maybe a Minecraft LAN? ## Tech Talk - Linux 3 - Was cancelled. - Might happen after the LaTeX talk. ## Build and Break a PC - Event ran well. - Attendance wasn't high. - Engagement was good. - Saw new people. - Upgraded two pc's and managed to break one. It was in the name after all 😋 ## Tech Talk - LaTeX - Delayed to next week. ## Moar Tech Talks? - Someone talked about having a Unity tech talk. - Ask people what subjects they want to have a talk about. - Action: [BLU] to send an email to ucc@ for ideas for tech talks. - Talk about Unity and VPN idea. ## Redacted - One person resigned. Will that club have two representatives, or will they have another one fill in? - Still haven't had any meeting yet. ## Other # Door ## Door Re-applications - To remove: - po0rspirit - thunderwielder - nerfqueen - donsuth - mallow - shelrock1 - voltane - random58 - bonsaibob - Discord roles have been updated by [EGG] apart from: - shelrock1 - random58 - Action: [EGG] and [TEC] to help him, to remove the people above from the door role in the system. # General Business - [BLU] Motions to: Budget $15 for new whiteboard markers. - [TEC] seconds. - Unanimous. - Action: [BLU] to get whiteboard markers so we can draw more frogs. - Frog drawing competition anyone? - Action: [EGG] to ask a Computer/Data Science & Software Eng server moderator to add UCC announcements to the server. # End Time - 17.12