# UCC Committee Meeting Minutes 2021-09-01 - Last committee minutes haven't been uploaded to the website. ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [BLU] Grace Fowler, Secretary - [EGG] Alex Barker, Fresher Representative - [OKC] Benjamin Wright, Ordinary Committee Member - [APA] Alistair Parkinson, Ordinary Committee Member - [HET] Nicholas Clements, Ordinary Committee Member - [LIZ] Elizabeth Thatcher - [BRD] Cormac Sharkey - [LCY] Chien-Yi Lo - Lara Freej - Julia White - Gary O’Donovan ## Apologies - [LMH] Liam Hammond, Treasurer ## Absent ## Start Time - 13.14 # Committee Reports ## President's Report - Network discussions continue. - Haven't heard anything further from Kelvin or Lauren yet. ## Vice President's Report - Chased down an opportunity for UCC to take on an old HPC node from Physics. - Didn't eventuate unfortunately, will document discussion to committee@ - Attending meeting with Uni IT on Thursday, wish me luck. - Fixed Merlo, we now have dispense back! - Will send email to tech@ updating everyone. - Reminded everyone about the upcoming busy bee. - Need to work out what we want to achieve this month. - Several people have left drinks/food around the room. - Need to remind people of general cleanliness. ## Secretary's Report - Used the terminal app for the first time. - Wrote down who attended the last Bust Bee, apologies and absences. - Went on strike until everyone arrived. ## Treasurer's Report - Current Balances: - Old Term Deposit Account: $44,819.25 - General Westpac Account: $1,081.49 ($1,728.39 last meeting, will empty safe this Friday) - Westpac Card Account: $29.53 ## Fresher Rep's Report - Midway through EMP for Virtual Reality Event. - Skated around. ## OCM Reports # Machine Technical Report ## Servers - Merlo PSU/fan broke? Dispense was down for a few days. - [MPT] fixed it. - Replaced external PSU and internal fan. ## Network - Wheel responded to Karen from IT. - Have addressed the (lack of) NTP vulnerability. - Ports will remain unfirewalled. - Meeting tomorrow at 2.30 with Warric and management team. - [EGG] and [MPT] both swapped chairs. ## Desktops ## Miscellaneous # Action Items From Previous Meeting ## [TEC] - Talk to Guild about server solutions. - Progressing (Ongoing). - Poke James to poke people for action items. - Poking attempted, results unsatisfactory. Will repeat. - Ongoing. ## [MPT] - Send [APA] prior work on sponsorship. - Not done. - Find the secretary keys for [BLU] - Not done. - Look into server cooling Australian company quotes. - Ongoing. - Give [BLU] the annual meeting minutes (Before the next GM) - Ongoing. - Send an email changing the next bust bee from the 2nd to the 9th of October. - Ongoing. ## [APA] - Write up what the sponsorship pamphlet would look like. - Ongoing. - Make and print out a poster on A3, saying we have a controller and VR. - Ongoing. - [APA] takes on [EGG]'s poster action item. ## [HET] - Talk to his father who works for Sales Force, about what they're willing to do. - Ongoing. ## [EGG] - Print new discord invites. - Ongoing. - Buy another x-box controller with the budgeted money. - Ongoing. ## [BLU] - Advertise the Cam Hall Quiz Night. - Done. - Email door about enforcing the clubroom rules. - Ongoing. - Email tech list about tec talks. - Ongoing. ## [OKC] - Look into hiring professional cleaners for the couches. - Ongoing. ## [LMH] - Look into where we can get a vertical banner. - Ongoing. # New equipment - Talked more with [FVP] about a replacement? - [MPT] has done so, clarified that that particular model is not important. - Just the general functionality, and more than 2 channels. # Drinks and Snacks - The drink machine has been refilled. - The snack machine is looking a bit empty. - A reminder to please check which slot the drink is meant to go in when filling the coke machine as there was a mixup. - List of dispensed items written on board while Merlo was down. Money needs to be removed from their accounts. # External Entities ## Mail - [BLU] hasn't checked the mail. ## Guild, SOC - Busy Bee this Saturday - [MPT] sent a reminder to door. - SOC Meeting (2021-08-18) - [MPT] attended. - Nothing important happened. - Tenancy was grumpy for people not keeping their spaces clean. ## Other affairs # Events ## Unity Tech Talk - Was more of a tutorial. - Unity is installed on most of the computers. - Messed around and started building a 2D game. - 5-8 people were there. - Should change the tec talk to tec tutorials. - [MPT] was ging to do Git, but PCS did Git at the same time. - Should change talk times. - Should do a Git talk after the semester break. - Contact unit co-ords. - Work out other talks we can do. ## VR Event 2 - Monday week 6 4pm? 20th September. - May be too short notice. - Paid $5 pizzas ordered? - People pay for what they order. ## Cam Hall Quiz Night - The questions are done. - Just need to finish the powerpoint. - [BLU] posted a reminder about the Quiz Night on the discord. - The UCC committre table isn't working. - Might join Goz's table. ## Tech Clubs Quiz Night - Have heard back from Tavern manager about costs and availability. - Next meeting with the subcommittee will address preferred date. - Will most likely be after exams. - [MPT] thinks just after exams. Make sure it doesn't clash. ## Joint Camp 2021 - EMP meeting 1 was successful, no longer has to be redacted. - Got some poster designs and will advertise soon. - Will need to brief committees on how to sell tickets. ## Tech Talks - [MPT] was going to do a Git tech talk in week 6, but PCS did one at the exact same time. - Multiple Git talks isn't a bad thing, but will reschedule to post study break. - We should send out a call for more tech talks. - ACTION [BLU] To: Email tech list about tec talks. # General Business - Need to make sure people have paid for their dispense stuff. Liam can debit everyone's accounts and follow up anyone who goes into debit. - Create a digital receipt database. - Currently hard to look through the treasurer draws or photos from people's phones when needed. - [MPT] has a document feed scanner that might be helpful for this that can be borrowed. - PDFs in committee folder. Have a monthly and the file names. - Can scan the receipt with Microsoft lens. - Receipts should go into the filing cabinet. - ACTION [EGG] TO: Buy another x-box controller with the budgeted money. - General reminder to throw away food and drink rubbish in the bin or sink. - [MPT] Moves To: Budget $30 for cleaning supplies for busy bee - [EGG] seconds. - Unanimous. - Will pay couch people by card for the 9th of October. - Due to Relay for Life being on the weekend before the Tenancy inspection. - Do a quick clean right before the inspection. - ACTION [MPT] TO: Send an email changing the next bust bee from the 2nd to the 9th of October. - *[LMH]'s quote? Why $90?* - [TEC] Moves To: Budget $90 to get a vertical banner. - [MPT] seconds. - Unanimous. - Having a mid semester GM is a good idea. ## Meeting Ended - 13.44