UCC Committee Meeting Minutes 2018-07-24

Attendance:

Present:

  • [GOZ] Andrew Gozzard [President]
  • [JWB] William Chesnutt [Vice President]
  • [CFE] Zack Wong [Treasurer]
  • [LCY] Chien Yi Lo [OCM]
  • [CHB] Alden Bong [OCM]
  • [GIR] Caira Bayman [Fresher Rep]

Apologies:

  • [FVP] Felix von Perger [Secretary]
  • [KAT] C. C. 'Blake' [OCM]

Mentioned:

[DAS], [TPG], [AJT], [BJS], [TBB], [DJF], [KAT], [DIE], [MVP]

Meeting opened 10:21

Committee Reports

President's Report

  • big things done in the last week:
  • network night done with [CFE], went well and everything is setup
    • got the standalone modem, because we couldn't quickly aquire a usb modem
    • modem was $200, adaptor cables were $50
    • camp network works
      • [CFE] squid is currently caching the clubroom machines
  • cleanup happpened over the weekend
    • some stuff was binned
    • a number of items were also given to members
    • top shelf now contains machines that would make interesting projects to work on, if they don't get used they will be binned/sold
    • kept the sgi O2's and some other items including suns that could be valuable
      • we should check whether members, or museums want them, and if not try to sell them
  • [LCY] arrives 10:24
  • lego mindstorms are currently unused, we might be able to do something cool with them
  • Haven't written a quiz night for camp yet, we might not have enough attendees to run a quiz night successfully
  • [CHB] arrives 10:30
  • [GOZ] to be reimbursed $199 for camp modem
  • [LCY] motions to reimburse [GOZ] $49.95 for modem cables
    • [CHB] seconds
    • 4 for 1 abstain
  • [CFE] motions to reimburse [GOZ] $56 for pizza run
    • [JWB] seconds
    • 4 for 1 abstain
  • [CFE] motions to reimburse [GOZ] $76.95 for camp SIM
    • [JWB] seconds
    • 4 for 1 abstain

Vice President's Report

  • thought about door policy
    • people on door tend to think they stay on door, this is not really a problem
    • the problem is trying to attract good new door members
      • a lot of people don't want to be on door because they don't think it's beneficial to them
      • people are also concerned that committee doesn't effectively support the actions of door members
      • [GOZ] we don't have much new blood in door, ignoring committee all the current door members have been at the club for at least 2 years
      • [LCY] most people don't want to be on door because they don't need to be since the room is already open most of the time.
  • did a weird hacky VHS thingy, ty to goz for equipment

Secretary's Report

  • Bought new 3D printer online, should arrive soon
    • [GOZ] if it arrives in time we could assemble it on camp
  • Missing keys have been found

Treasurer's Report

  • Did network night stuff
  • Accounts:
    • Cheque: $6776.40
    • Mastercard: $54.08
    • Guild: $2970.26

Fresher Rep's Report

  • I'm here
  • Freshers are still alive
  • RSA is done

OCM Reports

  • [LCY] will be going on camp
  • nothing else to report

Machine Technical Reports

Servers

  • serving

Network

  • now with more camp

Desktops

  • need a new porcupine
    • tom has not had time to quote a build
  • [JWB] I want to make one of the windows machines a linux machine again, this would bring us back to a 5/5 split between windows/linux machines
    • Cobra would make a good machine to change
    • there is a concensus
  • projects bench pc is not booting

New equipment

  • new modem and adapter cable
  • negative old stuff

Drinks and Snacks

  • need to do a camp snack run

External Entities

Mail

  • Not checked

Guild/SOC

  • Nothing to report

Other Affairs

  • UWAnime has approved a new access point for their clubroom

Events

Busybee 21/07/2018

  • Apologies from [DAS], [TPG], [AJT], [BJS], [TBB], [DJF], [KAT]
  • Door members to be removed [DIE], [MVP]

Movie nights

  • Started up again

Vive Nights

  • Will will be starting them up again next week

Sysadmin "Tech-talk" workshop

Camp

  • Transport
    • [GOZ] will take JWB to do a food run
    • [GOZ] will also have a second car of equipment taken up
    • [GIR] can also provide transport
    • [RME] has offered to provide a trailer to anyone with a suitable car
    • [TRS] can help transport equipment but he would like to load his car on thursday before camp
      • [LCY] will help pack equipment for [LCY]
    • [FVP] has his dad's van
  • [GIR] leaves 11:27
  • [KAT] can no longer attend camp for the full duration,
  • [CFE] and [GIR] will arrive first to setup network/power
  • packing list made and sent to committee

Action Items from 2018-07-17

[GOZ]

  • [GOZ] to buy a modem for camp done

[JWB]

  • [JWB] Investigate replacing locks.
    • don't need to anymore, missing keys recovered

[CFE]

  • [CFE] Implement committee handover documentation archive. ongoing
  • [CFE] Chase up [LDT] and ask about Windows licenses. done by [GOZ]

[FVP]

  • [FVP] Do Food Safety Training.
  • [FVP] Update the Camp wiki page. done
  • [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - deferred.

[KAT]

  • [KAT] and [CFE]: Print cards for machine specs and clubroom rules. deferred

[LCY]

  • [LCY] Write an EMP for Nostalgia Night (11-08-2018), submit it and book the loft. nearly done

Others

  • [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles. done
  • [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. ongoing
  • Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. ongoing

General Business

  • No general business.

Meeting closed 12:06.

Minutes uploaded by [FVP] at 12:57 on 2018-07-31