UCC Committee Meeting Minutes 2018-08-22

Attendance:

Present:

  • [CFE] Zack Wong [Treasurer]
  • [FVP] Felix von Perger [Secretary]
  • [LCY] Chien Yi Lo [OCM]
  • [CHB] Alden Bong [OCM]

Late:

  • [GOZ] Andrew Gozzard [President]

Apologies:

  • [JWB] William Chesnutt [Vice President]
  • [GIR] Caira Bayman [Fresher Rep]

Mentioned:

  • [BIG], [KAT], [LDT], [AJT], [BOB], [TFD]
  • Nadia from Unigames
  • UWA Tavern

Meeting opened at 13:24:03

Confirmation of minutes from 2018-08-15

  • Minutes seem good.

Committee Reports

President's Report

  • Report delivered late.
  • Parking is some kind of nonsense.
  • Spent a lot of time doing stuff.

Vice President's Report

  • Not here.

Secretary's Report

  • Checked the mail yesterday, nothing in the mail.
  • Sent email to UWA Tavern about catering & venue hire, no response so far.
  • Tried to installed Android on a bunch of things, somewhat successful.
  • Busy and sick.

Treasurer's Report

  • If we have more than $3000 in Guild account then we earn interest, need to deposit another $30.
  • Accounts:
    • Cheque: $5151.80
    • Mastercard: $81.23
    • Guild: $2970.26
  • Had tests this week and another one next week, have not had time to do much.
  • Been working on automating dispense log parsing, considerable progress has been made.

Fresher Rep's Report

  • Not here.

OCM Reports

  • [CHB] contacted UWAnime, see "/Events/Relay for Life".
    • No Facebook event link has been posted yet.
  • [LCY] Sent 2 emails to ucc-announce now!

Machine Technical Reports

Servers

  • Maltair is still dead.

Network

  • Net is working.

Desktops

  • Group policy seems to work on Cobra, Catfish, Corvo and Cichlid (but not Corydoras...?)
    • Need to have a look at it, seems like it has auth / firewall issues.
    • [BIG] tried rejoining Corydoras to the domain, still not working.
  • [GOZ] arrives at 13:29:54.

Misc.

  • Audio on eggman keeps turning itself off because people set it to AUX and not back to Eggman.

New equipment

  • Nothing new.
  • [CFE] still needs to look for new monitors.
  • Porcupine: Suggestions by [BOB] seem decent.
    • [FVP] reads out [BOB]'s email
    • Committee discusses technical details.
    • [CFE] Motion to budget $1200 for a new desktop.
      • [LCY] seconds.
      • Motion passes unanimously.
    • TODO: [GOZ] Purchase new computer bits.
      • [GOZ] needs to go past PLE at some point.
      • [GOZ] can also ask about sponsorship.

Drinks and Snacks

  • We have a fair amount of drinks, except for pasito.
  • Some snacks in the machine room but we need to get some more variety.
    • TODO: [GOZ] Coordinate snack run at some point.

External Entities

Mail

  • No mail.

Guild/SOC

  • SOC meeting was last week, [JWB] attended on behalf of UCC but is presently absent
    • [GOZ] rattles off a bunch of things that happened during the meeting.
    • New SOC Treasurer
    • Alumni fund grant focused on things that "enhance student experience"
    • UWA School Engagement Team wants to work with clubs to provide activities for High School students
    • New club was affiliated: Telethon Kids UWA
    • SPACE had a stargazing talk.
    • Someone had a speech/rant about UWA moving to 12-week semesters.
    • Multicultural week: opportunities for collaborations between clubs.
    • Fringe festival is in aid of Relay for Life.
    • 96 second video of the "Fringe Afterparty"
  • [GOZ] walks out at 13:57:47, arrives 13:58:21.

Other Affairs

  • Nothing worth discussing yet.

Events

Movie nights

  • UniSFA seems interested in joint movie nights
  • Tips from Simon from [KAT]:
    • Book the loft during movie nights to we can make sure people stay quiet.
  • Assign UCC representative for movie nights.
  • [LCY] is assigned as UCC representative.

Vive Nights

  • Last week's event went well.
  • [CFE] will run another one this week.

Sysadmin "Tech-talk" workshop

  • [FVP] No way I'm going to have time for anything fun this semester, not going to happen.
  • [CFE] Maybe first semester next year, we can use the summer break to get things working.

Camp

  • [FVP] has the annotated floor plan.

Charity Vigil

  • Discuss agenda'd items.
  • Picking a charity
    • Committee is in consensus that Charity Vigil representatives can determine an appropriate charity on behalf of UCC.
  • Ticket price: UCC is not concerned about ticket price.
    • Float: UCC can provide a float, we just need to make sure we do the paperwork properly.
  • Prizes
    • Clubs have historically donated all revenue from fridge/snack sales to the event.
    • UCC is happy to uphold this tradition.
  • Activities
    • Charity Vigil LANs have been dead for a while.
    • Jackbox / party games (which use a monitor) can work well.
    • Vive can be set up in a corner of the Loft.
    • Spare projector can also be set up in the Loft.
    • Suggestions for activities are welcome, let [GOZ] know so subcommittee allocate space.
  • Pantomime Society wants to modify the subcommittee regulations so that clubs have equal representation even if representatives cannot make it to a meeting.
    • [GOZ] shows the updated regulations to committee.
    • [GOZ] The changes may set a precedent that means that there is no purpose of clubs sending 2 representatives to subcommittee meetings if only one rep can vote for both.
    • Discussion continues regarding goodness of intention and consequences of approving regulations.
    • [FVP] If we approve it now we can avoid potential back-and-forth with subcommittee next meeting and make things go more smoothly.
    • [FVP] Motion to approve updated subcommittee regulations.
      • No second.

Cameron Hall-oween

  • Next meeting Saturday 4pm
  • Subcommittee wants clubs to run hype events: maybe we could run a Halloween LAN.
    • [GOZ] Sounds like a good way to make people bored of coming to events.
    • [GOZ] Halloween-themed normal operations could be more useful.

Relay for Life

  • Figure out date for tie-in ASAP
    • Waiting for UWAnime to post the link to the team.
    • Fundraising events planned for the future, eg. Smash Tournament.
    • They've got initiative for this unless we want to take it back.

44th Anniversary Dinner

  • No response yet for the Tav.

Build-A-3D-Printer

  • The 3D printer has been fully assembled and works
    • Thanks to [AJT] for debugging g-code issues causing autolevelling problems.
    • Printer can print quite fast.
  • Event details to be discussed later; need to coordinate with people.
    • [LDT] can definitely help run an event.
    • [GOZ]'s printer is still in a box at home.
    • [AJT] can also help out.
  • TODO: [GOZ] Coordinate 3D printer event.

Action Items from 2018-08-15

[GOZ]

  • Book camp at Camp Leschenaultia for 19th to 22nd July 2019 - delayed.
    • Ask Camp Lesch to install some eyelets.
    • Delayed pending figuring out exactly where we want eyelets.
  • Ensure subcommittee regulations can be published and publish them accordingly - done.
    • See https://github.com/gozzarda/subcommittee_regulations

[JWB]

  • Send a reply email to Wine Appreciation Society - done.
  • Finalise updated door policy - in progress.
  • Figure out how to fix Facebook group and do so - in progress.

[CFE]

  • Implement committee handover documentation archive - ongoing.
  • Finish inventorying and make spec cards for machines - very not done.
    • [GOZ] Spec cards should also have priority of use.
  • Pay invoices, including camp lesch - done.
  • Write camp network documentation - in progress.
    • Waiting for [GOZ] to do the floor plan.

[FVP]

  • [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - cancelled.
  • Make some graphics material for Relay for Life advertising - not done.
  • Send emails asking about tech talks - not done.
  • Book Guild Council Meeting Room for OGM - not done.
    • [GOZ] screams in [FVP]'s general direction.
  • Contact CSSC about running collaborative study events - in progress.
    • [GOZ] talked to CSSC, found out that most of them don't know about UCC.
  • Contact Tav about bookings and catering for Anniversary Dinner done.
    • Might have to go see them in person.
  • Write other camp documentation.
    • It will happen at some point.

[GIR]

  • Coordinate with [JWB] about running CITS first year unit study sessions.

[LCY]

  • Make Facebook event for Relay for Life.

[CHB]

  • Contact UWAnime and find out what we need to do for Relay for Life.
    • [CHB] remains contact person for UWAnime.

General Business

  • [CHB] Discuss project bench / moving the machine room
    • [GOZ] Not enough time to discuss now, already late for meeting.
    • [TFD] is also interested in this.
    • More details to be discussed later.

Meeting closed at 14:39:35.

Current Action Items

[GOZ]

  • Book camp at Camp Leschenaultia for 19th to 22nd July 2019.
    • Ask Camp Lesch to install some eyelets.
  • Coordinate 3D printer event.
  • Coordinate snack run at some point.
  • Purchase new computer bits.

[JWB]

  • Finalise updated door policy.
  • Figure out how to fix Facebook group and do so.

[CFE]

  • Implement committee handover documentation archive - ongoing.
  • Finish inventorying and make spec cards for machines - very not done.
  • Write camp network documentation - in progress.
    • Waiting for [GOZ] to do the floor plan.

[FVP]

  • Make some graphics material for Relay for Life advertising.
  • Send emails asking about tech talks.
  • Contact CSSC about running collaborative study events.
    • [GOZ] talked to CSSC, found out that most of them don't know about UCC, we might see some of them around sometime.
  • Follow up with Tav about bookings and catering for Anniversary Dinner.

[GIR]

  • Coordinate with [JWB] about running CITS first year unit study sessions.

[LCY]

  • Make Facebook event for Relay for Life.

Minutes uploaded by [FVP] at 16:19 on 2018-08-22