UCC Meeting on 12th October 2020

UCC Committee Meeting Minutes 2020-10-12

Attendance

Attending

  • [MPT]
  • [HET]
  • [MVP]
  • [PQZ]
  • [TEC]
  • [MLG]

Apologies

  • [BRD]

Absent

  • [AAA]

Meeting opened 20:10

Confirmation of minutes from 2020-10-05

  • Minutes confirmed from 2020-10-05
  • [MPT] forgot the other minutes

Committee Reports

  • "The reports"

President's Report

  • Checked the mail last week
    • No mail

Emails:

  • EZONE Grant
    • We were successful in getting the grant for marketing materials ($500)
    • Weren't successful for the grant for activation for the EZONE VIP Opening
    • We can still submit an application for this
    • VIP Opening is on 2020-11-19
  • Unigames
    • We can get involved

Campmittee

  • No meeting last week
  • Need to see who on mittee is coming to camp
  • [BRD] will come
  • [HET] to confirm
  • Have sold a few non-mittee tickets
  • Have 6 unreserved tickets left
    • If you're keen: time is now

Tech Stuff

  • Went down a massive rabbit hole to fix mail
  • It was a disk problem!
  • The rabbit hole is still ongoing
  • Will rant about it another time
  • Spent a long time on Friday 2020-10-09 also looking at account locking
  • Still not done...
  • Some accounts had been locked

Tech Talk

  • Is tomorrow

Vice President's Report

  • We don't send enough emails on ucc-announce
  • Compared to maths union: 2-3 emails per semester
    • 'What's going on' emails
    • We could do a little bit more
    • Will help people know what's going on
    • Especially with less people around the club
  • The email has been sent with a little update
  • Would like to help James or get on James' back...
    • Regarding: the IP block
    • See what we can do with UniIT
    • Also re: clubroom and what's happening with Cameron Hall

Secretary's Report

  • Did a drinks run...
  • Some discussion re: drinks
    • [MPT]: We try and sell at 30% mark up
    • May keep an eye out at Coles for cheap coke
    • Cans be expensive when not on sale
  • Emailed EMS about inclusion on UWA site
    • EMS replied to say to follow up with UWA branding
  • Happy to hear EZONE grant was (part!) successful!
  • Might need to update regulations with specific room regulations
  • Pls don't take shoes off in club...

Treasurer's Report

  • Mic troubles
  • Commented in chat during meeting

Motion: [PQZ] Motions that we reimburse the $3 spent by [MLG] above the $50 allocated for quiz night prizes

  • [HET] seconds
  • [MLG] abstains
  • Passes 5-0-1

Fresher Rep's Report

  • Sent apologies

OCM Reports

[HET]

  • Went to the clubroom
  • Opened the door
  • The door was open anyway
  • A ticket was sold while I was there
  • Found some weird stuff related to the auto-IP bans
  • IP-banned UCC's own wifi...
  • Other than that...that's everything I did

[MVP]

  • Bought a camp ticket in the clubroom
  • Will be back in the clubroom at next opportunity

Machine Technical Reports

Servers

  • Mail and authentification log in issue fixed with help from others in discord
  • The VM storage was really slow
  • We are working on it
  • Cephhh
  • Certainly has a learning curve
  • Some more details to tech@
  • Some more maintenance and fixes to do

Network

Desktops

Misc.

New equipment

  • Vending machine bits (see motions below)
  • A new drill bit, wire brushes, and silicone
  • From the vending machine project

Drinks and Snacks

  • Cold drinks are B A C C
  • Small drinks run happened 2020-10-09
  • The day Coles had an IT error...
  • $45.55 spent by [PQZ] for:
    • 30* solo
    • 10*fanta
    • 10* coke no sugar
    • 10* coke
  • Has been sent in Westpac under standing budget for drinks and snacks

Coke machine reimbursements to [BOB]

  • See email to committee@
  • Total for reimbursement is $387.99
  • Receipts are attached to email and with treasurer [MLG]
  • Previous motion on 2020-08-17 was for $300
  • See https://www.ucc.asn.au/infobase/minutes/2020/2020-08-17.ucc
  • Motion to approve $387.99 to reimburse [BOB] for coke machine repairs
  • Funds to be transferred via bank transfer once approved

Motion: [MPT] motions to reimburse $367.99 to reimburse [BOB] for the vending machine

  • [MVP] seconds to cover the amount

  • 6-0-0

  • [MPT] summarises the cost of the vending machine

    • Started off as a project to replace the plan
    • Then became a project to fix broken wiring and rust
    • Cost includes consumables for repairs
    • Some electrical connectors

  • [MVP]:

    • Some concerns about extra spending not having been brought back to committee
    • Should have been brought to committee before going ahead with extra bits
    • The problem is not with the work that has been done
    • Worried that it sends the wrong message and sets the wrong precedent

  • [BOB]:

    • The repairs were absolutely necessary
    • Asking for reimbursement for parts paid for with own money

  • [HET]:

    • Procedure comments

  • [TEC]:

    • Spending money without approval...
    • If it's done without expectation of being paid back
    • If you're doing something for the club and a complication arises
    • If it was the case that the money was directly spent from the club's money
    • Do not really see an issue with this current case
    • Is appreciative of the work having been done

Motion: [MPT] motions that we fan adaptor plate for $20 purchased by [BOB]

  • Receipt will be sent
  • Seconded by [MLG]
  • Passes 6-0-0

External Entities

Mail

  • Was checked, no mail

[MLG] left 21:00

Guild/SOC

  • SOC meeting Tuesday week (20/10)
  • [MPT] will be around Wednesday to follow up on new lease

Other Affairs

  • EZONE Grant success
  • Need to resubmit idea for VIP opening of EZONE
  • VIP opening is 2020-11-19
    • From 4PM - 8PM
    • Will need 2-3 people to run the stall
  • [MPT] has a few ideas
  • Some members also have given input today
  • Goal to get the grant in Wednesday 2020-10-12
  • [MPT]: has put a Google Drive link to help write the EZONE grant
  • Feel free to join in discord

Events

Tech Talk: UCC FROM HOME

  • [MPT] giving a talk tomorrow 2020-10-13
  • Starts 17:30!
  • Remote Access UCCCCC
  • Meeting link https://meetings.ucc.asn.au/b/jim-fcp-y6q
  • See https://www.facebook.com/events/821918641919878

Camp

  • Limited early bird tickets left
  • Literally six tickets left
  • If you wanna come to camp: buy now!
  • Ern Halliday Nov 20-23
  • Next camp meeting on Wednesday

Quiz Night

  • Get your tickets!
  • Still some tickets left
  • Happenin' Thursday week (22/10)

UCCatch Up

  • Had tech problems last week
  • People busy with study and exams but
  • Keeping it regular
  • Fridays from 4pm

Study Event with Tech clubs?

  • Not much has happened

Relay for Life

  • Happened on the weekend! (Oct 10/Oct 11)
  • See #events in discord for link to donate
  • [AAA] not here to hype

Action Items from 2020-10-05

[committee]:

  • Spend all your money on events and report back
    • [PQZ] purchased quiz ticket
    • [MVP] bought quiz night and camp ticket
    • [MPT] will get through dispense sooon

[MPT]:

  • [MPT] following up re: study night with other clubs

[TEC]:

  • Done:
    • Email ucc-announce@

[MLG] and [BRD]:

  • Done:
    • Sort prizes for CH quiz night

[PQZ]:

  • This week...
    • UCCatch Up x Account Renewals

General Business

  • [BOB]: please reimburse me for the coke machine parts, and vote on the part missing a receipt
    • Motions passed, see above

Meeting closed at 21:10

Current Action Items

[MPT]:

  • Account locking
  • Reimbursements on Westpac
  • EZONE Grant pt. 2

[MLG]:

  • Talk to [AAA] about Relay

[PQZ]:

  • Follow up with branding re: including UCC on adv comp sci page

[TEC]:

  • Hype EZONE grant VIP opening interactive stall writing
  • Do evil things

[HET]:

  • Find out if you can come camp!

Minutes uploaded by [PQZ] at 21:24 on 2020-10-12