UCC Committee Meeting on the 11th November 2022

UCC Committee Meeting Minutes 2022-11-11

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member

Apologies

Absences

  • [CJN] Conor Bennett, Fresher Representative
  • [KKZ]Ariel, Ordinary Committee Member

Start Time 12.09

Committee Reports

President's Report

  • at project night
  • getting ready for upcoming events

Vice President's Report

  • Attended project night but didn't do much
  • Sorted out the shirts we have and wrote down how many we have of what size with [BRD]
    • Endidng up buying 3 shirts that are a bit big as they're all male size
  • Also stocked the vending and snack machine with [BRD]
  • Booked a meeting room for the Tech Quiz Night meeting today. The last meeting before the quiz on Monday
  • The snack machine continues to cause me pain by witholding my purchases from me

Secretary's Report

  • exams
    • sad face
  • I did camp organisation stuff

Treasurer's Report

  • Westpac Main $4155.73

  • Westpac Savings $44,255.45

  • Westpac Card $35.01

  • Guild Account $5,803.68

  • Project night attended

  • UniLAN organisation stuff

  • emptied safe and deposited money

  • Camp site visit

Fresher Rep's Report

  • absent

OCM Reports

  • [->|] went to camp site
    • busy with work
  • [DDJ]
    • nothing 2 report
    • going overseas tomorrow

Action Items from Last Meeting

  • [->|] attempt to redesign the "CRT UCC" sticker
    • not done yet
  • [MCW] to be added to mail
    • its fine
  • discuss changing meeting time next time
    • done
    • next meeting tuesday 12pm
  • [MCW], [BRD], [->|], [GPO] visit Ern halliday
    • done
  • everyone pay [GPO] for tech clubs table
    • 12.50$
  • [->|], [GPO] will go to socpac meeting
    • flopped, moved online like 30 seconds before the meeting
    • met will (2023 soc pres)
  • [BLU] will check [TPG]'s dispense log from last year's holiday time to see what and how much was bought
    • will do

Machine Technical Reports

Servers

Network

  • emails from [MSH]
    • login on windows PCs takes very long
    • samba server (samson) was having OOM issues
    • fixed, but will happen again
      • needs to be updated, and added to monitoring: see [NTU]'s discussion in #ucc
  • firewall still happening
    • [GPO] & [BRD] can take over the investigation
      • Ask [MPT] for a handover and who to contact ourselves
      • And give them the wheel email so we can all see the discusions
      • should get it done by the end of the year
      • perhaps an in-person meeting so we can minute

Desktops

  • Piranha takes a long time to log onto
    • Talks of replacing the unmanaged switch feeding piranha and christmas with a managed switch so network setup isn't so shit
      • But there seems to be something up with piranha in general, should look further into it

Misc.

  • Has the VR Headset been fixed?
    • broken still
    • all our cables are too short
    • will go out Monday 11am for a costco run and cable run
      • thats a long cable

New Equipment

  • no new equipment

Drinks and Snacks

  • The Ruby Redbull has been changed to the Sugar Free Redbull

  • The Hello Panda has been restocked

  • The Lolipops have been restocked

  • The Harvestsnaps have been restocked

  • Go on a snack run this weekend? (shoutout to whoever wrote this, respect)

    • Theres a list of stuff we need/should get on the small whiteboard
      • Null Coke
      • Coke
      • Mountain Dew
      • Sparkling Water
      • Canned Coffee/water
      • Lollipops
        • Universal Adapter Charger (JB HIFI)
        • Pine O Clean Wipes
        • Tissues
        • Paper Clips
        • Bull Clips
        • Sticky Notes
        • Blu Tack
        • VR Headset cable
  • Meetup this Monday 11am for a supply run to CostCo and an electronic store

  • cupboard will be checked

External Entities

Mail

  • Has been checked. There isn't any

Guild/SOC

  • last SOCPAC meeting with Jak Beard

Other Entities

  • Westpac?
    • Possibly changing banks
    • [GPO] will be on it until he goes away & after he returns

Events

Tech Clubs Quiz Night

  • Last meeting before the quiz is today
  • A discord event has been made for it
  • Just waiting on a couple prizes from a few clubs so we can store them in our cupboard
    • will do a quiz night HYPE today and Monday
  • Not sure if the questions are all done
    • [BRD] will be there early before the quiz night meeting to write questions
  • The tech run has been completed and everything worked
    • We just need to bring a aux cord
      • eggmans one will be sacrificed
  • We also need to bring down on the night:
    • Whiteboard and markers
    • Scrap paper and pens
    • Chairs from the loft for darkmittee
      • they have chairs and a table behind the stage
    • Tressel tables for the prizes/outside minigame
      • bring all of ours
    • Hand San
    • Don’t forget the actual prizes!
      • currently in the cupboard

JOINT CAMP!!!

  • site visited :white_check_mark:

  • hype up our events post on Tuesday morning

      • sickness post
  • subcom be at camp at 3pm

  • foodrun at 12 (more details to come?)

  • should pack up our stuff earlier in the week before camp

  • ask what LAN games people wanna play/run

    • add that to the Hype post
  • LAN on Saturday afternoon now

Packing List for Camp

  • Computers: How many and name?
    • Christmas
    • Carpsucker
    • Piranha (if fixed)
    • Cobra
  • Peripherals:
    • Monitors: How many and name?
    • Keyboards: How many and name?
    • Mouse & mousepads: How many?
    • Speakers: How many?
      • full set of peripherals from each computer for camp
  • Cables: How many and what ones
    • HDMI
      • From the computer
    • Ethernet
      • From the computer
    • Powerboards
      • 5 powerboards
    • Extension leads
      • Big red one and a couple others
    • LAN Switch
      • 1 switch
  • VR Box
    • if working, bring
    • test it after we get cables
  • Antenna:
    • SIM Card
      • [GPO] will deal with it
  • Spare Projector
    • check if they work on monday
  • Marquees for people eating
  • Tarps
  • Ropes
  • Ducktap
  • Sandbags

UniLAN

  • EMP has been approved
    • :tada:
  • Room has been booked
  • IT has been organised, doing a dry run the week before
    • dry run the week before
  • more advertising
    • discord post after camp
    • discord event
    • facebook
    • instagram
  • food run organised/drink run
  • Tournaments will be done by other clubs
  • saftey officer talk at the start and middle of the event

Door Applications

James Osborne

  • [BLU] Motions To: Appoint James Osborne to become a door member
    • [MCW] seconds
      • unanimous

General Business

  • sticker updates?

    • [GPO] sister busy
    • can start them after kaicon (camp)
    • need a protective coating on the outside
    • [BRD] will make more designs
    • 5x5 size
  • maddison email

    • spam email
  • Bluetooth adapters?

    • [GPO] forgor to order them :skull:
  • [BRD] motions to increase bluetooth adaptor budget from $36 (for 10) to $40.12 for 12 bluetooth adaptors

    • [GPO] seconds
    • unanimous
  • Mouse mats in fish type

    • apparently you can get that from Aliexpress
  • Should we get a good clubroom mic especially for committee meetings?

    • we have one
  • Should start to think about the colour of the small Uni card stickers and order them in time for O-Day

  • Cam hall colour consistency

    • red for 2023
    • blue for 2022
    • small order of 2022 stickers and big order of 2023
  • Oday email

    • [BLU] will email Leigh about power supply for O-day
    • we'd like to be close to other tech clubs and cam hall clubs

Action Items

  • [->|] attempt to redesign the "CRT UCC" sticker
  • everyone pay [GPO] for tech clubs table
  • [BLU] will check [TPG]'s dispense log from last year's holiday time to see what and how much was bought
  • [GPO] & [BRD] can take over the investigation on firewalling
    • message James
  • [BLU] will email Leigh about power supply for O-day
  • everyone look into cupboard
  • [BRD] will be there early before the quiz night meeting to write questions

End time 14.01