UCC Committee Meeting on the 5th March 2023

UCC Committee Meeting Minutes 2023-03-05

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • [DDJ] Djimon, Ordinary Committee Member

Apologies

Absences

  • [KKZ]Ariel, Ordinary Committee Member

  • [CJN] Conor Bennett, Fresher Representative

Start Time

  • 12.24

Committee Reports

President's Report

  • mac pro is pissing him off
  • project night
  • ODAY
  • fresher welcome
  • Lcture bashed intro to cybersec

Vice President's Report

  • ODAY, project night
    • signed people up at ODAY
    • put signups to DB at proj night
  • SOCPAC meeting
  • made server for charity vigil
  • went to UNISFA and UNIGAMES AGMS
    • girlboss pres streak
  • made WIKI clubroom life page
    • photos, discord topic channel changes, QOTW 2021- onwards and more :3
  • fresher welcome
  • made discord and FB events
    • made a generic events banner

Secretary's Report

  • fresher welcome
  • project night
  • ODAY
  • sent out email for AGM
  • FB events for AGM

Treasurer's Report

  • Westpac Main $5,551.58

  • Westpac Savings $37,798.09 (temporary whilst moving money from guild)

  • Westpac Card $54.78

  • Guild Account $7,150.60

  • ODAY

  • project night

    • researchign things

  • SOCPAC meeting

    • SPG grant stuff

  • set up onboarding set up on discord to replace UCC bot

    • in channels&roles
    • costco drink run... also coles...

Fresher Rep's Report

  • absent

OCM Reports

  • [->|] went to ODAY
  • retrieved a banner
  • many more things added to the archive

Action Items from Last Meeting

  • [BLU] will create a calender for our/outside events
    • havent done that
  • [BRD] to write an email to guild president
    • about firewalling
  • [MCW] to update Fresher Guide and leaflets, etc...
    • done with the help of [BLU] and [BRD]]
    • [BRD] to be reimbursed for the printing of these leaflets
  • [BRD] will re-write the bot in pyton
    • in progress...
  • [MCW] email professors
    • did that, we only lectured bashed the biggest one
  • [MCW] make a gc for people to help out with ODAY
    • i just messaged people again, and we had enough people show up
  • [BRD] will talk to UNIFY guys more (about their privacy policy)
    • they didnt do anything about it :(
  • [DDJ] joined 12.40

Machine Technical Reports

Servers

  • 2 SSDs for molmol arrived
  • might be the wrong ones though...
  • still trying to get the other ones
    • probably from Ebay or something

Network

  • firewalling
    • situation not as bad as thought
    • might not be neccessary to write to guild president anymore
    • jarcus wrote tests on all IPs & only 15/256 are firewalled
    • we're shifting our services to unblocked IPs
  • abe is dead

Desktops

  • mac pro working? <3
    • will write a webpage on how to fix

Misc.

  • [BRD] created oldgaurd PC
  • bluetooth adaptors are poopoo

New Equipment

  • [BRD] is donating a 40cm dimplex floor fan to UCC
    • [BLU] motions to accept it
      • [MCW] seconds
      • unanimous

Drinks and Snacks

  • [GPO] on drink run
    • SF Solo
    • coke mtdew lemonade and fanta from costco
    • 90 cans of coke no sugar fom coles
    • everything IS RESTOCKEDDDDD YEAHHHHHHH
  • we need to buy coke no sugar
  • also isopropyl alcohol
  • peep the irl shopping list

External Entities

  • westpac flopping
  • talked to commbank at ODAY
  • if you have a society acct with them, we may be able to do ETFS
    • split half way

Mail

  • [GPO] has been checking it and there is nothing

Guild/SOC

  • SOCPAC meeting

    • we've told them to start using committee @
    • PROSH reality TV theme
    • guild volenteering
      • committee hours dont count
    • sustainability @ UWA
    • wellbeing department at UWA might form a meet up
      • trying to restart the warefare council?
    • Photo taking course??
      • they have camera/camera equipment hire
      • we can hire a member and they can take photo for us at events
        • quiz night
    • Soc pres report:
      • [GPO] email socsec about exec registration form
    • cameron hall door thing
    • need to email soc about nonstudents voting
    • club carnival but we're not gonna do it

  • Tenancy

    • told us we have 3 cupboard keys but there is only 2 (one is ours, one is theirs)

Other Entities

  • nothing to report

Events

UNILAN

  • ~1st of july
  • talked to BEN ESPORTS
    • he's been looking at some of the rooms

BUSY BEE

  • inspection in week 3

O-Day

  • went pretty well
  • sign ups : ~90
  • chatted with a bunch of freshers and more
  • UCCBUCKS were very cool
    • good to get people in the room
    • shout out jarcus
  • we found the banner (under the cleaning supplies)
  • CFC had our standing banner and it is now missing parts
  • our set up was good :thumbsup:
  • we need salesmen like unisfa and unigames had
  • get there earlier
    • so we can drive stuff in
    • the day before, make sure we know where everything is
    • checklist

Tech Talks

  • Jarcus

    • shilled
    • thus 4.30pm

  • LORENZO

    • Emacs tech talks
    • Tuesday evenings
    • week 4/5

  • send out poll for tech talks?

AGM

  • 17th March 5.30 pm
  • book guild council room
    • be there before they close so they dont forget about us
  • we might need to ask sister clubs about getting qourum

Fresher welcome

  • Friday week 1

    • 3pm

  • turnout was okay

  • showed them around the clubroom and did a little VR

  • jarcus' presentation should be updated slightly

  • Liz joined 13.31

LAN

  • for week 7 (Saturday?)
  • Artemis
  • it can be a collab event
    • with unisfa
    • test one day before so network works

charity vigil

  • [BLU] made server for it
    • UCC proxy grace
    • the chairty should be UCC :) /j
    • made a generic server template for subcoms (it is in ICONS)
  • week 6

Fresher VR

  • week 5
  • 3pm Friday
    • [BLU] has EMP'ed it
    • [MCW] make poster

Project night

  • reannounce it
  • new poster [MCW]
  • discord reoccuring event by [BLU]/[->|]

REDACTED

  • Jackie reimbursed??
  • not done yet but [GPO] is talking 2 her

Lecture bashing

  • [GPO] and [BRD] shilled
    • got a few more people

General Business

  • potential events

    • joint screening
    • UCC x UNISFA go to scitech

  • we forgot digital posters in ref and other places

    • project night
    • 1 week before the events, put them up

  • how to add user is not on the wiki

    • edit the door page

  • start writing your AGM reports for all the stuff you did this year

  • start writing hand over docs

  • record where ODAY materials are being kept

  • reimbursement for [GPO] for costco and more

  • reimbursement for [BRD] for printing

Action Items

  • [MCW] poster for project night and fresher VR
  • [BLU] discord event for project night
  • [BRD] will re-write the bot in pyton
  • we need to reimburse people for they money

End time

  • 13.51